Back-end Medical Office Staff

NakedMD; San Antonio (TX); On-site; USD 28,000 - 39,000; Full time

Job summary

Naked MD is seeking an Aesthetic Coordinator to manage the patient experience, ensure trays and rooms are ready, and keep the studio running smoothly from opening to close. You’ll open/close the studio, manage inventory, support front desk, coordinate provider breaks, and maintain accurate patient documentation with care and discretion.

A calm, kind presence and strong organization are essential; Friday and Saturday availability is required.

Qualifications

• Experience in aesthetics or medical settings preferred.
• Ability to juggle multiple priorities without dropping tasks.
• Willingness to learn and grow in aesthetics.

Responsibilities

• Prep and verify all procedure trays before they’re needed.
• Open and close the studio, including inventory counts.
• Maintain treatment rooms and back office to a high standard.
• Keep team aligned on daily goals and provider schedules.
• Coordinate provider breaks and lunches to avoid delays.
• Restock supplies proactively and monitor stock levels.
• Maintain accurate patient documentation and photos.
• Uphold patient dignity and exceptional care.
• Support front desk and concierge tasks as needed.

Skills

Organizational skills

Multitasking

Reliability

Team player

Calm, empathetic presence

Education

MA/CNA/LVN/Phlebotomist license

Job description

Who We Are

Beauty, redefined. At NAKED MD, our approach is honest, intentional, and within reach — no fluff, no filters, just lavish experiences made accessible to anyone who desires them. Through a minimalistic, personalized approach, we’re not just redefining wellness — we’re rewriting what beauty means. Because when you look good, you feel good.

The Role

Think of the Aesthetic Coordinator as the air traffic controller of the studio. You don’t run the patient experience from the front — you build the runway that makes it possible. Every provider who performs flawlessly, every tray set before it’s needed, every break that runs on time — that’s you. Invisible when it works. Irreplaceable when it doesn’t.

We’re looking for individuals ready to build a rewarding career in aesthetics — ones who lead with integrity, serve with heart, and never lose sight of the patient’s well-being. This role is entirely operational, and that’s exactly what makes it foundational.

We’re hiring forfull-time, so whether you’re all in or looking for the perfect entry point into aesthetics, we want to hear from you.

Annual base salary range: $20-$28/hour based on experience

What You’ll Do

• Prep and verify all procedure trays with precision and consistency — always ready before they’re needed
• Open and close the studio to standard every shift, including full inventory counts
• Maintain treatment rooms and the back office to an identical, impeccable standard — room to room, shift to shift
• Keep the team aligned on daily goals, studio flow, and provider break schedules before the first patient arrives
• Coordinate provider breaks and lunches so the schedule never stalls
• Monitor and restock supplies proactively — anticipate before something runs out
• Maintain accurate patient documentation including charting, before & after photos, and treatment records
• Uphold every patient’s dignity, individuality, and right to exceptional care
• Support the front desk and concierge experience as needed — checking patients in and out, rooming patients, and stepping in wherever the team needs you. Special projects may come your way too; flexibility is part of the role.

What This Role Demands

• Precision— inventory counts, tray prep, and restocking are exact sciences here
• Anticipation— you’re three steps ahead of the schedule at all times
• Ownership & Accountability— the state of the studio is a direct reflection of your standard, and you own it
• Reliability— every provider and every patient depends on you showing up ready
• Friday and Saturday availability— Mandatory

What You Bring

• A calm, kind presence in a fast-moving environment
• Strong organizational skills and the ability to juggle multiple priorities without dropping the ball (or the tray)
• Reliability, compassion, and a genuine team-first attitude
• Experience in aesthetics or medical settings is aplus— but a willingness to learn counts for a lot here
• MA/CNA/LVN/Phlebotomist license is aplus— not required