AWM - Private Equity - Administrative Assistant - New York

Goldman Sachs Group, Inc.; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

An established industry player is seeking a highly organized and detail-oriented Executive Assistant to support senior leadership in a dynamic financial environment. This role demands exceptional interpersonal skills and the ability to manage complex calendars, travel arrangements, and sensitive information with discretion. The ideal candidate will thrive under pressure, demonstrate professionalism, and possess a proactive approach to problem-solving. Join a team that values collaboration and offers a supportive workplace culture, where your contributions will significantly impact the success of the organization. If you have a passion for excellence and a commitment to delivering high-quality support, this opportunity is perfect for you.

Benefits

Flexible Working Options

Wellness Offerings

Competitive Benefits

Collaborative Workspaces

Qualifications

• 8-10+ years of experience supporting high-level executives in a complex environment.
• Strong proficiency in Microsoft Office and experience with expense platforms.

Responsibilities

• Provide administrative support to Senior Advisory Director and manage complex calendars.
• Coordinate high volume of travel arrangements and handle confidential client information.

Skills

Interpersonal Skills

Communication Skills

Attention to Detail

Organizational Skills

Problem Solving

Discretion

Microsoft Office Suite

SAP Concur

Education

Bachelor's Degree

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Expense Platforms

Job description

The Goldman Sachs Group, Inc. is a leading global investment banking, securities and investment management firm that provides a wide range of financial services to a substantial and diversified client base that includes corporations, financial institutions, governments, and individuals. Founded in 1869, the firm is headquartered in New York and maintains offices in all major financial centers around the world. We commit people, capital, and ideas to help our clients, shareholders, and the communities we serve to grow. Our people are our greatest asset – we say it often and with good reason. It is only with the determination and dedication of our people that we can serve our clients, generate long-term value for our shareholders, and contribute to the broader public. We take pride in supporting each colleague both professionally and personally. From collaborative workspaces and ergonomic services to wellbeing and resilience offerings, we offer our people the flexibility and support they need to reach their goals in and outside the office. We are open to considering requests for flexible working.

Job Summary & Responsibilities:

1. Provides administrative support to Senior Advisory Director in a complex team environment and provide backup Managing Director support as needed.
2. Maintain and coordinate complex and extremely detailed calendars including senior-level internal/external meetings and conference calls; prioritizes meeting requests and related logistics.
3. Manages high volume of phone calls and interacts with high-level business leaders and clients in a professional and effective manner.
4. Handles highly confidential and sensitive client information with utmost discretion.
5. Responds and follows up on client requests in a timely manner.
6. Coordinates a high volume of domestic and international travel arrangements, including visa procurement, and processes expense reports in a timely manner.
7. Prepares and distributes department correspondence, memos, letters, reports or other documents as requested.
8. Maintains understanding of firm policies and handles certain issues independently.
9. Responsible for participation in ad-hoc and general administrative duties (copying, filing, faxing, archiving, shipping, supplies, etc.), ad-hoc projects, committees and/or event planning.
10. Works with conference and catering services for meetings and client engagements as needed.

Skills & Qualifications:

1. Experience supporting high-level executive(s) in a complex environment, preferably in financial services, private sector or government.
2. Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
3. Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
4. Extreme attention to detail and organizational skills, with ability to prioritize tasks.
5. Quick learner and self-starter with excellent anticipation skills.
6. Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
7. Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline-driven environment.
8. Highest degree of integrity, professionalism, and diplomacy is required.
9. Strong proficiency in MS Word, Excel, PowerPoint, and Outlook is required.
10. Familiar with expense platforms such as SAP Concur.
11. Supportive team player with a positive attitude.
12. Ideal candidate has at least 8-10+ years of experience.

Salary Range
The expected base salary for this New York, New York, United States-based position is $70,000-$110,000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.

Benefits
Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.