Awards Project Coordinator

Future Publishing; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Uncapped leave

Profit sharing bonus

Refer a friend bonus

Colleague Assistant Programs

Share Incentive Plan

Job summary

Future Publishing in New York is seeking a role to coordinate US awards campaigns from launch to completion. You'll manage product entries, timelines, and stakeholder communications across Marketing, Sales, and Editorial teams. Five days in the NY office during peak season and US travel are required.

You'll work with tools like Google Workspace, Asana, Swoogo, and Awards Force, supporting the Awards & Events Associate and ensuring smooth event delivery.

Qualifications

• Experience coordinating projects or campaigns in media, publishing, or events.
• Exceptional organizational skills to manage multiple priorities and deadlines.
• Experience maintaining project trackers using tools like Asana and Google Workspace.
• Strong stakeholder management skills to build effective working relationships.
• Previous direct report management is desirable but not essential.
• Experience with niche platforms like Swoogo and Awards Force is advantageous.
• Ability to work five days a week in the New York office from December to April.
• Ability to travel to events across the US.
• Ability to perform physical tasks, including moving boxes, unpacking, and organizing products on shelving.

Responsibilities

• Coordinate timelines, deliverables, and deadlines across multiple US awards campaigns.
• Assist with tracking product entries for Beauty Awards to ensure accuracy.
• Manage day-to-day communications with key stakeholders professionally and promptly.
• Help coordinate judging processes, including product logistics and information management.
• Maintain accurate project trackers and databases so the wider team sees progress.
• Identify potential delays early and communicate these to relevant team members.

Skills

Project coordination

Campaign management

Stakeholder management

Asana

Google Workspace

Swoogo

Awards Force

Tools

Asana

Google Workspace

Swoogo

Awards Force

Job description

Description

We're Future, a global leader in specialist media. Our people bring our trusted brands to life, helping millions of people discover expert content that informs, inspires, and drives action. As a pioneering multiplatform media powerhouse, we provide expert content and technology that build valuable communities across all channels.

Our Endorsements & Awards team celebrates excellence across the Technology, Beauty, Lifestyle, and B2B sectors. We manage engaging campaigns that recognize top-tier products and services in the US market. You'll help us deliver prestigious awards programs that our audiences trust and value.

What you'll do

Reporting to the Director of Endorsements and Awards, you'll ensure our US campaigns run smoothly from launch to completion. You'll coordinate projects, manage product entries, and handle stakeholder communications. Your daily tasks involve using Google Workspace, Asana, and platforms like Swoogo and Awards Force.

You'll also manage the Awards & Events Associate, helping them prioritize their workload. You'll work closely with internal Marketing, Sales, and Editorial teams to deliver outstanding events. During peak season, this role requires five days in the New York office, US travel, and physical event preparation.

• Coordinate timelines, deliverables, and deadlines across multiple US awards campaigns.
• Assist with tracking product entries for Beauty Awards to ensure accuracy.
• Manage day-to-day communications with key stakeholders professionally and promptly.
• Help coordinate judging processes, including product logistics and information management.
• Maintain accurate project trackers and databases so the wider team sees progress.
• Identify potential delays early and communicate these to relevant team members.

Experience That Will Put You Ahead Of The Curve

• Experience coordinating projects or campaigns in media, publishing, or events.
• Exceptional organizational skills to manage multiple priorities and deadlines simultaneously.
• Experience maintaining project trackers using tools like Asana and Google Workspace.
• Strong stakeholder management skills to build effective working relationships.
• Previous direct report management is desirable but not essential.
• Experience with niche platforms like Swoogo and Awards Force is advantageous.
• Ability to work five days a week in the New York office from December to April.
• Ability to travel to events across the US.
• Ability to perform physical tasks, including moving boxes, unpacking, and organizing products on shelving.

What's In It For You

The expected range for this role is $70,000 - $75,000

As well as more great perks, including:

• Uncapped leave, because we trust you to manage your workload and time
• When we hit our targets, enjoy a share of our profits with a bonus
• Refer a friend and get rewarded when they join Future
• Well-being support with access to our Colleague Assistant Programs
• Opportunity to purchase shares in Future with our Share Incentive Plan

Internal job family level P6

This is a Hybrid role from our New York Office, working 3 days from the office, 2 from home

Who We Are

We're Future, the global leader in specialist media. With over 3,000 employees working across 200+ media brands, Future is a prime destination for passionate people worldwide looking to consume trusted, expert content that educates and inspires action - both online and off - through our specialist websites, magazines, events, newsletters, podcasts and social spaces.

We've got ambitious plans that further build on our growth momentum and unlock new opportunities – and we're looking for driven people who want to be a part of it!

Our Future, Our Responsibility: Inclusion and Diversity at Future

We embrace and celebrate diversity, making it part of who we are.

Different perspectives spark ideas, fuel creativity, and push us to innovate. We're building a workplace where we value, respect, and empower everyone to thrive.

When it comes to hiring, we keep it fair and inclusive, welcoming talent from every walk of life. It's not just about what you bring to the table — it's about making sure the table has room for everyone.

Because a diverse team isn't just good for business. It's the Future.

Find out more about Our Future, Our Responsibility on our website.

Please let us know if you need any reasonable adjustments made so we can give you the best experience!