Awards Coordinator - Film & Events Logistics

Disney; Burbank (CA); On-site; USD 53,000 - 72,000; Full time

Job summary

Disney Entertainment in Burbank, CA is seeking a Coordinator, Awards to support the Awards team, helping to streamline timelines, assets, budgets, communications, events, and administrative tasks across studios and partners.

You will own detailed tracking and execution to meet deadlines and deliver industry-facing activities, reporting to the Director of Awards. The role requires collaboration and cross-functional coordination within a dynamic team.

Qualifications

• 1+ years of publicity- or marketing-related experience.
• Working knowledge of the entertainment industry.
• Availability to work nights and weekends as needed.
• Clear and concise written and verbal communication skills.
• Demonstrated organizational skills and ability to manage multiple responsibilities.
• Proficiency with Google Workspace and Microsoft Office applications.

Responsibilities

• Manage awards project timelines, update key documents, and provide industry research.
• Maintain the budget tracker and coordinate invoices and payments with Finance.
• Keep the awards screener site current with content, creative, screening information, and guild group codes.
• Distribute and track clips, credits, crew sheets, photos, and other assets for awards submissions and creative marketing needs.
• Collaborate on nomination and win emails, the weekly newsletter, e-blasts, invitations, and other communications.
• Provide on-site and travel support for events, exhibitions, receptions, press appearances, and awards ceremonies.
• Coordinate the Director's calendar and schedule meetings with internal and external stakeholders.
• Onboard vendors and coordinate paperwork, payments, and invoices for service providers.
• Manage awards media, creative, and clip needs while coordinating with internal and external partners to meet deadlines.

Skills

Publicity/Marketing

Entertainment industry

Evenings & weekends

Clear communication

Organizational skills

Google Workspace

Microsoft Office

Tools

Photoshop

Digital Asset Management

Clip creation

Job description

Disney Entertainment in Burbank, CA is seeking a Coordinator, Awards to support the Awards team, helping to streamline timelines, assets, budgets, communications, events, and administrative tasks across studios and partners.

You will own detailed tracking and execution to meet deadlines and deliver industry-facing activities, reporting to the Director of Awards. The role requires collaboration and cross-functional coordination within a dynamic team.