Award Administrator

The Geneva Foundation; North Carolina; Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical, dental, and vision healthcare

403b retirement plan with employer match

Short-and long-term disability

Job summary

The Geneva Foundation seeks an Award Administrator to provide critical support for sponsored programs at Fort Bragg. Responsibilities include managing grants, maintaining sponsor relations, and ensuring compliance. The role requires a Bachelor’s degree and two years of relevant experience, along with strong communication and contract management skills.

This position offers a salary of $70,000 and comprehensive benefits including medical, retirement plans, and paid time off.

Qualifications

• Minimum of two (2) years' pre-award experience within grants and contracts.
• Strong written and oral communication skills with a high level of customer service.
• Ability to work independently and collaboratively.

Responsibilities

• Review and assist with proposals for federal funding.
• Provide financial and budgetary oversight for projects.
• Serve as a primary contact between the Geneva Foundation and its sponsors.

Skills

Pre-award experience

Written and oral communication

Contract management

Budget analysis

Technical editing

Microsoft Office skills

Education

Bachelor’s Degree or equivalent work experience

Tools

Excel

Job description

Overview

About the Position The Award Administrator is responsible for providing institutional-level support to sponsored programs administration services including creating and maintaining relationships with extramural sponsors, presenting information to all stakeholders on behalf of the Department of Programs (DoP), directing negotiations and other efforts to timely resolution, and administrative problem-solving. The Award Administrator will serve in an embedded role supporting operations at Fort Bragg and will be expected to work onsite at least two (2) days per week. This position will serve as a liaison with the Department of Clinical Investigations (Research), Defense Health Agency, and Womack Army Medical Center, while also supporting activities from Geneva’s corporate office in Fayetteville. Salary Range $70,000. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

Responsibilities

• Review and assist with proposals for federal funding
• Review and negotiate grants and contracts on behalf of the Geneva Foundation
• Provide advice to both internal and external staff regarding critical and/or sensitive sponsored programs issues
• Establish projects internally by completing required study startup activities in collaboration with Department of Programs (DoP) and Finance
• Provide financial and budgetary oversight for projects with input from portfolio counterparts
• Draft CRADAs, NDAs and/or teaming agreements, as applicable
• Review and submit progress reports to sponsor ensuring accuracy and compliance with sponsor requirements
• Provide support of study closeout activities including sponsor disposition requirements and receipt of final award deliverables in collaboration with portfolio personnel
• Maintain and update files of applicable award documentation (including approvals, amendments, modifications, etc.) as well as any communications with the sponsor or any other Federal or regulatory office (including prior approvals, change in scope, etc.)
• Serve as a primary point of contact between the Geneva Foundation and its sponsors, ensuring that all administrative requirements associated with the submission of applications, acceptance and conduct of awards, and issuance and monitoring of awards are met
• Draft and submit sponsor correspondence such as requests for prior approval and no-cost extensions
• In addition to the responsibilities outlined in the core job description, provide specialized pre-award and proposal development support services
• Distributing funding opportunities externally to investigators, collaborators, and research teams
• Interpreting funding opportunity announcements (FOAs), requests for applications (RFAs), program announcements, and sponsor guidance to ensure proposal compliance and completeness
• Assisting with development of proposal budgets and budget justifications based on investigator-provided budgetary requirements and project needs
• Conducting administrative and lay reviews of proposal components for: Spelling and grammar; Formatting consistency; Readability and narrative flow; Adherence to sponsor instructions and FOA requirements
• Managing proposal communications and tracking proposal component submissions, deadlines, and administrative requirements
• Developing and maintaining proposal templates, checklists, routing tools, and other proposal support resources
• Formatting biosketches and supporting documents in accordance with sponsor-specific formatting and compliance requirements
• Drafting tailored templates, including letters of support
• Preparing, completing, and coordinating sponsor-required administrative forms and application packages, including SF-424 form sets and associated attachments

Qualifications

• Bachelor’s Degree or equivalent work experience required
• Minimum of two (2) years' pre-award experience within the grants and contracts arena, and/or contracting experience, with emphasis in language/contract term review and recommendation
• Experience with the administration of awards from various federal sponsors including grants and/or contracts
• Ability to work independently, collaboratively, and proactively
• Strong written and oral communication with a high level of customer service required
• Experience managing fixed price, time & materials/labor hour, and cost type contracts (and/or subcontracts) and solid understanding of Government regulations associated with the administration of each
• Ability to perform and comprehend price analyses
• Advanced skills in grammar and technical editing ability required
• Computer skills including intermediate level experience with Excel and other Microsoft Office Software required
• Basic understanding of OMB Regulations, DoDGAR, FAR, DFARS, and other applicable regulations
• Demonstrated knowledge of military logistics management and operations highly preferred

Preferences

• Experience communicating and coordinating with General Officers, Noncommissioned Officers (NCOs), and civilian contractors
• The ability to translate military leadership and unit-level operational experience into effective civilian research operations management practices
• Prior experience working at FT Bragg
• Experience analyzing command logistics programs, identifying operational or programmatic shortcomings, developing corrective recommendations, and presenting findings and recommendations to operational leaders to support decision-making

About Geneva Foundation

As a leader in military medical research, at Geneva, our professionals develop critical solutions – and build rewarding careers. Our team of more than 400 employees across the world joins forces with some of the world’s leading researchers and innovators, who are committed to the advancement of military medicine worldwide. The Geneva Foundation is a 501(c)3 nonprofit that advances military medicine through research, development, and education as we pursue our purpose to ensure optimal health for service members and the communities they serve. The Geneva Foundation is an equal opportunity employer. Our benefits package includes financial rewards that are a significant part of the employee's total rewards compensation package. Geneva's highly competitive benefits include medical, dental, and vision healthcare, Flexible Spending Account, Health Savings account, with employer contribution. Coverage is provided for employees and family members including domestic partners. Short-and long-term disability, Employee Assistance Program, Life & ADD insurance, 403b retirement plan with generous employer match, flexible leave options, 11 paid holidays per year, and up to 4 weeks of paid time off in a rolling year. Employees may qualify for PSLF as Geneva is a 501(c)(3) nonprofit organization. Full time positions come with all benefits. Part time and intermittent positions may vary.