Aviation Procurement Specialist

Elliott Aviation; Milan (IL); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Benefits on Day 1

Comprehensive healthcare coverage

FREE Generic prescriptions

Paid time off and paid holidays

401(k) Company Match

Technical and professional development

FUN!

Job summary

Elliott Aviation is seeking a Procurement Specialist to source aircraft parts and materials for MRO operations in a timely and cost-efficient manner. You will build supplier relationships, negotiate favorable terms, and ensure inventory visibility to support profitability and quality objectives.

Role involves collaboration with maintenance, materials, shipping, and finance teams, with a typical schedule Mon–Fri, 7:00 a.m. to 3:30 p.m. Onsite work in Moline, IL is required.

Qualifications

• High school diploma or equivalent required.
• 1–2 years in purchasing, procurement, or supply chain.
• Experience using ERP systems in a business environment.
• Ability to work onsite in Moline, IL.

Responsibilities

• Source and procure aircraft parts and materials for MRO operations.
• Place purchase orders promptly based on parts order sheets.
• Follow up on confirmations, deliveries, and backorders.
• Negotiate with vendors for pricing, terms, and delivery.
• Escalate discrepancies, shortages, and delays per procedures.
• Coordinate warranty claims and core returns with vendors.
• Maintain purchasing records in ERP and MRO systems.
• Support inventory management with min/max evaluations.

Skills

Procurement

Negotiation

Vendor mgmt

ERP experience

Excel

Analytical

Communication

Detail-oriented

Cross-functional

Education

High school diploma

Tools

ERP systems

Microsoft Excel

Job description

Join Elliott Aviation as a Procurement Specialist and play a critical role in supporting aircraft maintenance, repair, and overhaul (MRO) operations. In business aviation, where precision, reliability, and responsiveness drive every flight, our Procurement Specialists ensure the right parts and materials are available at the right time to keep aircraft operating safely and efficiently.

If you excel at sourcing materials, building supplier relationships, negotiating favorable terms, and managing competing priorities, this role offers the opportunity to make a meaningful impact on customer satisfaction, operational performance, and work order profitability.

Let us introduce ourselves:

Elliott Aviation began on a modest grass airstrip in DeWitt, Iowa. Over the past 90 years, we have grown into a diversified aviation services company while maintaining the personal touch that has defined us from the beginning. At Elliott Aviation, our team is at the heart of what we do. Since 1936, we've built our reputation as one of the most respected MRO providers in the country by combining cutting-edge facilities, highly skilled teams, and a culture of excellence.

What would you do as a Procurement Specialist?

As a Procurement Specialist, you will be responsible for the timely and cost-effective sourcing of aircraft parts, materials, and supplies that support maintenance operations. Your ability to procure the right parts, manage supplier relationships, and maintain inventory visibility directly impacts aircraft downtime, operational efficiency, and customer satisfaction. Working closely with maintenance, materials distribution, shipping/receiving, and finance teams, you will help ensure materials are available when needed while supporting profitability and quality objectives.

Responsibilities of this position include:

• Source and procure aircraft parts and materials from approved vendors to support MRO operations.
• Place purchase orders promptly based on parts order sheet submissions.
• Ensure timely follow-up on order confirmations, delivery schedules, and backorder resolutions.
• Negotiate with vendors to secure competitive pricing, favorable terms, and timely delivery.
• Escalate pricing discrepancies, shortages, and delays in accordance with established procedures.
• Coordinate warranty claims and core return activity with vendors and internal stakeholders.
• Maintain accurate purchasing and supplier records within ERP and MRO systems.
• Support inventory management efforts through min/max evaluations and inventory replenishment.
• Communicate expected delivery dates and potential shortages to internal customers.
• Track supplier performance and support continuous improvement initiatives.
• Help achieve and maintain parts margin objectives on assigned work orders.
• Perform other duties as assigned.

Top candidates will possess:

• Strong procurement, purchasing, or supply chain experience.
• Excellent communication, negotiation, and relationship-building skills.
• Strong organizational skills and attention to detail.
• Solid math and analytical skills, including margin and markup calculations.
• Ability to work under pressure and meet critical deadlines.
• Experience working with ERP systems and the ability to learn new software platforms quickly.
• Proficiency in Microsoft Office, including Excel.
• Positive attitude and team-oriented approach to problem solving.
• Ability to effectively collaborate with cross-functional teams.

Education and Experience:

Required

• High school diploma or equivalent.
• 1-2 years of purchasing, procurement, or supply chain experience.
• Experience using ERP systems in a business environment.
• Ability to work onsite in Moline, IL.

Preferred

• Aviation procurement experience.
• Experience supporting aircraft maintenance, repair, and overhaul (MRO) operations.
• Pentagon2000 experience.
• Familiarity with FAA Part 135 and Part 145 operations.
• Experience sourcing aircraft parts and managing supplier relationships.
• Experience supporting procurement functions across multiple industries.

Schedule

• Typical schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m.
• Occasional schedule adjustments may be required based on business needs.
• No travel required.

Physical Requirements

This position is primarily office-based. Occasional support may be requested within materials distribution or warehouse operations. Must be able to perform the physical requirements of the position, including occasional walking, standing, lifting, carrying, and moving materials consistent with business needs.

Why join Elliott?

At Elliott Aviation, you're not just joining a company, you are becoming part of a legacy built on service, craftsmanship, and trust. For 90 years, we've set the standard in aircraft services, delivering world-class craftsmanship and personalized solutions that keep our customers soaring. Here, your ideas matter, your expertise shines, and your career takes flight.

We offer:

• Benefits on Day 1
• Comprehensive healthcare coverage
• FREE Generic prescriptions
• Paid time off and paid holidays
• 401(k) Company Match
• Technical and professional development
• FUN!

The base hourly range for this role is $25.00 to $35.00 per hour. The pay range provided is a good faith estimate representative of experience levels. Specific compensation for this role will be determined by several factors including but not limited to; minimum and preferred qualifications, knowledge, skills, abilities, education, experience and location.

Join a team where precision, customer service, and aviation excellence come together to keep aircraft mission-ready and customers flying with confidence.