Aviation Office Manager — Onsite in Chicago

STV; Chicago (IL); Sur place; USD 84 000 - 96 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental insurance

Vision insurance

401(k) Plan

Paid Time Off

Paid Holidays

Parental Leave

Continuing Education Program

Professional Licensure and Society

Résumé du poste

STV in Chicago, IL is seeking an organized Office Manager for Aviation to join our client site onsite. The role focuses on office operations, facilities coordination, and strong administrative support to the PMT Directors.

You will handle conference room management, onboarding, events, and airport badge coordination, while ensuring a welcoming and compliant office environment. A federal background check is required.

Qualifications

• 8+ years of experience as Administrative Assistant or Office Manager in a busy office
• Bachelor's degree preferred or equivalent work experience
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Self-motivated decision maker and problem solver
• Strong planning, organizational and communication skills
• Client-focused with a strong work ethic
• Must be able to pass a federal background check

Responsabilités

• Maintain office appearance and cleanliness of shared spaces
• Manage conference rooms: booking, scheduling, and troubleshooting conflicts
• Coordinate badge access, deliveries, and facilities issues with building management
• Oversee space planning, seating, and moves to support growth
• Coordinate parking passes, visitor access, and transportation logistics
• Manage office supplies and vendor contracts (coffee, break room, cleaning)
• Serve as Airport Badging Coordinator for badge applications and renewals
• Onboard new employees: workspace setup, tech, and access
• Host visitors and executives, coordinate events and recognition activities
• Coordinate PMT Directors’ schedules and All Hands meetings
• Support office budget tracking for supplies, events, and facilities
• Develop office policies and collaborate with IT for equipment maintenance

Connaissances

MS Office

Administrative support

Organizational skills

Communication

Problem solving

Formation

Bachelor's degree or equivalent

Description du poste

STV in Chicago, IL is seeking an organized Office Manager for Aviation to join our client site onsite. The role focuses on office operations, facilities coordination, and strong administrative support to the PMT Directors.

You will handle conference room management, onboarding, events, and airport badge coordination, while ensuring a welcoming and compliant office environment. A federal background check is required.