Aviation Admin & Operations Support

PrimeFlight Aviation Services; Sarasota (FL); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

401(k) with matching

Health, dental, vision, and life保险

Paid time off

Job summary

PrimeFlight Aviation Services in Sarasota is seeking an Administrative Assistant to support daily office operations, organize appointments, handle correspondence, prepare reports, and maintain filing systems.

The role requires strong organizational skills and proficiency with Excel, Word, and PowerPoint, plus the ability to assist with recruitment, payroll tasks, HR issues, and liaise with airline partners.

Qualifications

• 18 years of age or older.
• Must be legally authorized to work in the United States.
• Must hold a valid driver's license.
• Communicate effectively in English, including reading, writing, and speaking.
• 1 year of experience in an office or administrative position.
• Knowledge of Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Ability to access and interpret information in print and electronically, including use of electronic devices.
• Effectively communicate with colleagues and clients, both in-person and through electronic means.
• Pass a background check and drug screen.
• Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs, as applicable).
• Airlines operate 24/7, so shifts including nights, weekends, and holidays may be required.

Responsibilities

• Administer all testing for local applicants and coordinate badging and vetting.
• Assist with recruiting, hiring, and training of local employees.
• Maintain employee schedules.
• Manage daily timekeeping entries, payroll processing, and assist with payroll-related issues.
• Handle HR-related issues, communicate with corporate teams, and manage employee files.
• Handle reports or information requested by Station Management.
• Work on client-specific supply orders, reporting, and compliance.
• Maintain strong working relationships with airline partners.
• Demonstrate regular, predictable attendance at the job location.
• Utilize programs such as Excel, Word, and PowerPoint.
• Exemplify PrimeFlight customer service and safety standards.

Skills

English communication

Microsoft Office proficiency

Time management

Teamwork

Tools

Excel

Word

PowerPoint

Job description

PrimeFlight Aviation Services in Sarasota is seeking an Administrative Assistant to support daily office operations, organize appointments, handle correspondence, prepare reports, and maintain filing systems.

The role requires strong organizational skills and proficiency with Excel, Word, and PowerPoint, plus the ability to assist with recruitment, payroll tasks, HR issues, and liaise with airline partners.