AV Production Manager (Expo Lead)

LA 411; San Francisco (CA); On-site; USD 92,250 - 147,600; Part time

Job summary

Arc8 Productions is looking for a Part Time Production Coordinator / Project Manager in San Francisco, CA. This role involves managing custom exhibit fabrication and tradeshow projects, handling client consultations, and overseeing project costs.

The ideal candidate will have 8+ years of relevant experience, advanced technical skills in drafting, and expertise with ERP/CRM systems. This position offers $500.00 to $800.00 per day.

Qualifications

• 8+ years of experience in exhibit fabrication or expo-specific project management.
• Advanced knowledge of technical drafting and experience with CRM/ERP systems.
• Proven ability to manage onsite staff, including union and non-union labor.

Responsibilities

• Oversee lifecycle of exhibit fabrication and tradeshow rentals.
• Monitor and control project costs and performance.
• Travel onsite to manage staff and perform hands-on tasks as needed.

Skills

Client & Technical Consultation

Exhibit & Tradeshow Management

Financial Oversight

Labor & Logistics

Drafting & Systems

Tools

Vectorworks

CRM Systems

ERP Systems

Job description

This is a Part Time position in the field of Production Coordinator / Project Management, located in San Francisco, CA.

The position pays $500.00 — $800.00 per day.

The employer is Arc8 Productions.

Please note: clicking "Apply" will direct you to apply through ProductionHUB.

The AV Production Manager (Expo Lead) specializes in managing custom exhibit/tradeshow fabrication, rental, and warehouse services projects produced and fulfilled in a fast-paced job-shop environment. Project Managers in this role successfully utilize and interact with estimating, ERP, cost accounting, and CAD/CAM systems to manage their projects. They are knowledgeable of all inventory and can provide solutions for a variety of project demands while continually monitoring and managing project costs.

What You’ll Be Doing

• Client & Technical Consultation: Communicate directly with clients regarding the technical needs of their expo programs. Attend client meetings to identify needs, build comprehensive quotes, and manage project orders within our CRM (Rentman).


• Exhibit & Tradeshow Management: Oversee the lifecycle of custom exhibit fabrication and tradeshow rentals. Ensure all projects meet technical and production standards from initial design to final execution.


• Vendor & Print Management: Spec all printing needs, manage orders with vendors, and ensure all materials are processed and delivered on time.


• Financial Oversight: Ability to monitor, understand, manage, and control project costs and their impacts on project performance.


• Labor & Logistics: Utilize industry knowledge to appropriately book labor (navigating union vs. non-union requirements). Travel onsite to manage staff and perform hands‑on technical work as needed.


• Drafting & Systems: Utilize CAD/CAM systems and Vectorworks for drafting technical diagrams.


• Manage data through ERP and cost accounting systems to ensure project accuracy.

Experience

• 8+ years of relevant experience in exhibit fabrication, tradeshow production, or expo-specific project management.


• Advanced knowledge of technical drafting (Vectorworks) and experience with CRM/ERP systems.


• Deep understanding of tradeshow inventory, fabrication processes, and the fast‑paced "job-shop" workflow.


• Proven ability to manage onsite staff and experience navigating union and non‑union labor regulations.


• Strong ability to translate client needs into technical requirements and profitable project plans.


• Ability to travel onsite as required for shows. Must have a valid Driver’s License and be able to pass a background check.

The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands.

About Arc8 Productions

ARC8 is a leading full-service event production company dedicated to delivering polished, seamless, and unforgettable experiences nationwide. From large‑scale conferences and live concerts to permanent installations and digital hybrid events, we provide end‑to‑end technical expertise in lighting, audio, video, and staging. At ARC8, we pride ourselves on being a single, trusted partner for our clients, combining cutting‑edge technology with a commitment to precision and creativity.

We have partnered with ProductionHUB to provide you with the most valuable and exclusive job service in the industry.