Auxiliary Groups Coordinator

Field Museum; Chicago (IL); On-site; USD 44,000 - 46,000; Full time

Job summary

Join a renowned institution dedicated to connecting people with the natural world and human history! As an Auxiliary Groups Coordinator, you will play a vital role in supporting fundraising efforts and engaging with key donor communities. This position offers a unique opportunity to develop your administrative skills while contributing to meaningful projects. Enjoy a comprehensive benefits package that prioritizes your well-being, including health coverage, financial security, and generous paid time off. If you are passionate about making a difference and thrive in a collaborative environment, this role is perfect for you.

Benefits

Comprehensive Health Coverage

Financial Security Benefits

Generous Paid Time Off

Employee Discounts

Complimentary Admission to Cultural Institutions

Qualifications

• 1-2 years of meeting/event support and administrative experience required.
• Strong organizational skills and attention to detail are critical.

Responsibilities

• Assist with gift processing and managing fundraising events.
• Interact with Women's Board and Field Associates members and handle inquiries.

Skills

Oral Communication

Written Communication

Organizational Skills

Interpersonal Skills

Attention to Detail

Time Management

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Raiser's Edge

MailChimp

InDesign

Job description

Current job opportunities are posted here as they become available.

Our Mission: Since the 1893 World Columbian Exposition, our organization has aimed to connect people to the natural environment and human history.

Join our team and enjoy a benefits package that truly supports your well-being and lifestyle:

• Comprehensive Health Coverage: Including medical, dental, vision plans, and even pet insurance.
• Financial Security: Life and disability benefits plus a 403(b) savings plan to help you plan for the future.
• Work-Life Balance: Generous paid time off, paid sick leave, and paid holidays to ensure you have time to recharge and spend with loved ones.
• Exclusive Perks: Enjoy great employee discounts and complimentary general admission to participating cultural institutions.

We're dedicated to enhancing your life both at work and beyond!

The Auxiliary Groups Coordinator is a key position on the Individual Giving team, offering support for the Institutional Advancement department as a whole, with a special focus on the activities related to the Museum’s two fundraising auxiliaries: the Women’s Board and Field Associates (young professionals group). Reporting to the Auxiliary Group Senior Manager, this role will assist with administrative duties to help run an efficient office that supports the fundraising efforts and civic involvement of these important donor communities. The duties of the Coordinator may include, but are not limited to, the following:

Duties and Responsibilities:

• Meeting scheduling, maintaining physical and electronic records, managing an efficient office environment, ordering supplies
• Assist with gift processing (e.g., gift and pledge tracking, financial reconciliation, preparing donor invoices, honor rolls, “in honor of” gift notices, etc.)
• Manage pre- and post-administration of annual Women’s Board and Field Associates fundraising events (e.g., donor invoices, tracking guest information and seating, financial reconciliation, vendor communications, event collateral, press releases, thank you notes, honoree video filming).
• Interact regularly with Women's Board and Field Associates members, greeting guests, taking calls, and escorting donors to areas within the Museum
• Draft Women's Board and Field Associates communications and manage accurate contact records (e.g., mass mailings and emails for solicitations and renewals, event invitations, newsletters)
• Monitor and respond promptly to all Women’s Board and Field Associates email and phone inquiries
• Assist with tracking and executing governance and recruitment strategies for the Women's Board and Field Associates
• Coordinate needs, draft remarks, and manage materials for Women's Board and Field Associates Board and Executive Committee meetings
• Support Women’s Board and Field Associates committee activities (e.g., scheduling committee meetings, preparing materials, working events as needed)
• Ensure completeness and accuracy of member records (e.g., in the Raiser's Edge database, Board Directory, contact lists, physical files)
• Other duties as assigned

Qualifications:

• Bachelor's degree is required
• 1-2 years of meeting/event support and administrative experience required
• Background in fundraising or non-profit administration preferred
• Excellent oral and written communication skills required. Must be able to work on multiple projects simultaneously and meet short deadlines. Strong organizational skills and attention to detail are critical
• Congenial and diplomatic interpersonal skills are critical to ensure successful interactions with constituents
• Experience with Microsoft Word, Excel, and PowerPoint is required. Prior work with Raiser's Edge is strongly preferred. Familiarity with MailChimp and lnDesign or similar email and publishing tools is preferred
• Discretion is required in handling highly confidential financial information
• Proven ability to work independently and take ownership of assignments and projects
• Flexibility to work occasional overtime and evening events is required

Pay: $44,000-46,000/annually

PLEASE READ: *When you apply for multiple positions, please make sure to delete your previous resume and cover letter and upload the latest version of your resume and cover letter that is relevant to the job you are applying for, every time you apply. This will help our hiring managers access the correct documents. Please note that removing the resume and cover letter will not delete any previously submitted resumes and cover letters.

The Field Museum is an equal-opportunity employer. We are committed to providing a workplace free from discrimination, embracing diversity, and fostering mutual respect. We value the unique perspectives each team member brings, which empowers our ability to innovate and overcome challenges.

At the Field Museum, we are dedicated to making our career website and recruitment process accessible to everyone. If you encounter any difficulty when using or accessing our online application, or if you need a reasonable accommodation for completing your application, participating in interviews, or any other part of the selection process, please reach out to us at [e-mail] .