Automotive Accounting Specialist

Berlin City Auto Group; Portland (ME); On-site; USD 34,000 - 37,000; Full time

Job summary

Berlin City Auto Group is seeking an Accounting Specialist to support multi-location financial operations for a growing automotive retail organization. The role emphasizes accuracy, timeliness, and adherence to GAAP and company policies.

As part of a collaborative team across multiple dealership locations, you will assist with month-end close, reconciliations, and tax filings while partnering with store leadership and corporate departments. A strong Excel skill set and integrity are essential.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent accounting experience).
• Minimum of 2 years of accounting or dealership business office experience preferred.
• Experience completing bank reconciliations and preparing sales tax filings.
• Working knowledge of Accounts Payable, Accounts Receivable, general ledger, and month-end close processes.
• Experience with dealership management systems (DMS) preferred.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Excellent verbal and written communication skills with the ability to collaborate effectively across multiple dealership locations and corporate teams.
• Demonstrated leadership qualities, initiative, and a proactive approach to problem-solving.
• High level of integrity, professionalism, and commitment to confidentiality and accuracy.

Responsibilities

• Process, post, and reconcile daily accounting transactions with a high degree of accuracy.
• Complete monthly bank reconciliations and research discrepancies to ensure timely resolution.
• Prepare and file state and local sales tax returns in accordance with filing requirements and deadlines.
• Assist with month-end closing activities, journal entries, account reconciliations, and financial reporting.
• Support Accounts Payable, Accounts Receivable, cash management, title, and other accounting functions as needed.
• Review financial records for accuracy and identify discrepancies or unusual activity.

Skills

Analytical thinking

Leadership

Communication

Excel

GAAP knowledge

Education

Accounting degree

Tools

DMS

Microsoft Excel

Job description

Are you looking to join a trusted brand that offers career growth and long-term stability? Berlin City Auto Group is seeking an experienced Accounting Specialist to support multi-location financial operations for a growing automotive retail organization.

Position Summary:

The Accounting Specialist plays a key role in supporting the dealership's day-to-day financial operations by ensuring accounting transactions are completed accurately, on time, and in compliance with company policies and accounting standards. This position requires a highly organized, detail-oriented professional who demonstrates strong leadership qualities, takes initiative, and proactively identifies opportunities to improve processes and solve problems.

The ideal candidate is resourceful, thrives in a fast-paced environment, and communicates effectively while partnering with accounting teams, store leadership, and corporate departments across multiple dealership locations and markets.

The pay range for this role is $25.00 to $27.00 per hour based on experience and qualifications.

Essential Functions:

• Process, post, and reconcile daily accounting transactions with a high degree of accuracy.
• Complete monthly bank reconciliations and research discrepancies to ensure timely resolution.
• Prepare and file state and local sales tax returns in accordance with filing requirements and deadlines.
• Assist with month-end closing activities, journal entries, account reconciliations, and financial reporting.
• Support Accounts Payable, Accounts Receivable, cash management, title, and other accounting functions as needed.
• Review financial records for accuracy and identify discrepancies or unusual activity.
• Maintain organized accounting records and documentation in accordance with company policies.
• Assist with internal and external audits by providing requested documentation and supporting schedules.
• Ensure compliance with GAAP, company policies, and applicable federal, state, and local regulations.

Collaboration & Operational Support

• Partner with accounting teams, department managers, and corporate personnel across multiple dealership locations to ensure consistent accounting practices.
• Communicate professionally and effectively with internal stakeholders across different markets to resolve accounting questions and support operational needs.
• Build strong working relationships with store leadership and cross-functional departments to ensure timely completion of accounting processes.
• Support corporate initiatives, system implementations, and process improvement projects.

Leadership & Process Improvement

• Demonstrate leadership through accountability, professionalism, and a positive example for others.
• Take ownership of assigned responsibilities and proactively identify opportunities to improve efficiency and accuracy.
• Serve as a resource to teammates by sharing knowledge, assisting with training, and helping resolve accounting issues.
• Recommend process improvements that strengthen internal controls and streamline workflows.
• Adapt quickly to changing priorities while maintaining a high level of accuracy and customer service.

Core Competencies:

• Leadership & Initiative – Demonstrates ownership, accountability, and the ability to positively influence others without direct supervisory responsibility.
• Problem Solving & Resourcefulness – Independently identifies solutions, researches issues, and follows through to completion.
• Communication & Collaboration – Communicates clearly and professionally while working effectively with teams across multiple dealership locations and corporate departments.
• Financial Accuracy & Compliance – Maintains a high level of integrity while ensuring accurate financial records and compliance with accounting standards.
• Organization & Time Management – Successfully manages multiple priorities while meeting deadlines in a fast-paced environment.
• Attention to Detail – Produces accurate work while maintaining consistency and quality.
• Continuous Improvement – Looks for opportunities to improve processes and increase operational efficiency.

Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred (or equivalent accounting experience).
• Minimum of 2 years of accounting or dealership business office experience preferred.
• Experience completing bank reconciliations and preparing sales tax filings.
• Working knowledge of Accounts Payable, Accounts Receivable, general ledger, and month-end close processes.
• Experience with dealership management systems (DMS) preferred.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Excellent verbal and written communication skills with the ability to collaborate effectively across multiple dealership locations and corporate teams.
• Demonstrated leadership qualities, initiative, and a proactive approach to problem-solving.
• High level of integrity, professionalism, and commitment to confidentiality and accuracy.

Who We Are:

Berlin City Auto Group is a family of dealerships throughout Maine, Vermont, and Colorado. We embrace a culture that recognizes strength lies in differences, not similarities. Our associates are a highly energized, engaged, and diverse team bound together by our core beliefs and values. Together, we are dedicated to honesty, integrity, caring, clarity, and excellence, fostering professional growth and processes that deliver extraordinary satisfaction for customers and associates. Our philosophy isEasier - a way of doing business that satisfies every customer with the highest level of service. Our team feels like family, and we treat everyone around us that way. We are passionate about our work and the culture that we have created.

Summit Automotive Partners is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. Summit Automotive Partners strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All Summit Automotive Partners employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.

ADA

Summit Automotive Partners complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local laws. Consistent with those requirements, Summit Automotive Partners will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the job's essential functions unless doing so would create an undue hardship. If you need accommodation, refer any such request to the Human Resources Department. Summit Automotive Partners will also, where appropriate, provide reasonable accommodations for an employee's religious beliefs or practices.