Auto Claims Associate I, Manheim

Cox Automotive Inc.; Tolleson (AZ); On-site; USD 23,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Public holidays

Bereavement leave

Volunteer time off

Military leave

Parental leave

Job summary

Manheim, a Cox Automotive company, is hiring for a customer claims role focused on coordinating and validating returns and arbitration-related claims. You will review, investigate, and mediate claims across departments, ensuring accurate documentation and timely resolutions.

The position emphasizes negotiation, compliance with policies, and effective communication with buyers, sellers, and dealers. The role supports a range of claims from basic to more complex, with opportunities for escalation

Qualifications

• High school diploma or GED required.
• Attention to detail essential.
• Strong organizational and time management skills.
• Ability to adapt in a fluid environment.

Responsibilities

• Review customer claims to verify alignment with National Arbitration policies and guidelines.
• Investigate basic, less complex cases or where decision-making is prescriptive.
• Coordinate with all departments involved in the complaint during fact-finding and investigation.
• Gather and communicate information to resolve or advance cases.
• Apply appropriate financial approval authority to resolve cases.
• Evaluate claims by obtaining and validating information.
• Communicate resolutions via phone, email, and in-person discussions.
• Mediates disputes and negotiates repair/pricing to reach mutual satisfaction.
• Maintain accurate files, documents, invoices, and settlement agreements.
• Escalate to supervisor as needed.
• Perform other duties as assigned.

Skills

Negotiation

Attention to detail

Organizational skills

Adaptability

Education

High school diploma or GED

Job description

At Manheim (a Cox Automotive company), we strive to make sure every customer is completely satisfied when they do business with us. On the off-chance we fall short, we do our best to make things right, pronto. That's where you come in.

What You'll Do

From your very first day on the job, you'll receive guidance and coaching so you can learn the ropes. You'll work with everyone from buyers to sellers to dealers in coordinating and validating customer returns and claims. With Guidance, responsibilities include:

• Reviews customer claims to verify that they meet Manheim's National Arbitration policies and any account-specific guidelines.
• Investigates basic, less complex cases (e.g., late title claims, basic condition report claims, vehicle availability, post-sale inspection fails, mechanical/structural/undisclosed vehicle damage, etc.) or those requiring more prescriptive decision‑making.
• Interfaces with all departments involved in the complaint (i.e., reconditioning, front office, dealer services, vehicle entry, etc.), including during the fact finding and investigative phases.
• Uses appropriate resources to investigate and facilitate relevant inspection, documentation, and communication to ensure appropriate actions are completed to move cases forward or to resolution.
• Uses appropriate levels/limits of financial approval authority to resolve cases.
• Evaluate claims by obtaining, comparing, evaluating, and validating various forms of information.
• Prepares and facilitates communication for resolution via telephone, email, and in-person discussion.
• Mediates disputes and negotiates repair and/or pricing of disputed vehicles to arrive at a mutually acceptable solution and to keep vehicles sold.
• Monitors and maintains accurate files for each arbitration case, verifying the accuracy of all required documentation, including invoices and settlement agreements.
• Engages with supervisor/manager to determine if escalation is required.
• Performs other duties as assigned.

Who You Are

You've got a knack for negotiation. You're ethical, dependable, and trustworthy. You're eager to learn. You also have the following qualifications:

Minimum

• A high school diploma or GED and less than 2 years of related experience.
• Accuracy and attention to detail.
• Organizational and time management skills.
• The ability to adapt in a fluid and changing environment.

Preferred

• 1+ years of automotive or body shop experience.
• Claims adjuster experience.

Cox is a great place to be, wouldn't you agree?

MCCOX

USD 16.59 - 24.86 per hour

Compensation

Hourly pay rate is in the range of $16.59 - $24.86/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets