Authorities and Catalog Management Library Associate, UMKC University Libraries

University of Missouri-Kansas City; Kansas City (MO); On-site; USD 30,000 - 34,000; Full time

Job summary

University of Missouri-Kansas City is seeking an Authorities and Catalog Data Management Library Associate to support the quality and consistency of bibliographic, authority, and metadata records within the UM System shared catalog and the UMKC institutional repository.

You will perform complex copy and original cataloging for physical and electronic formats, excluding music, under guidance from the Head of Cataloging & Resource Management and in coordination with staff across the library

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of three years’ experience in cataloging, metadata, or technical services.
• Working knowledge of cataloging standards (e.g., RDA, MARC) and controlled vocabularies.
• Experience with a library services platform or integrated library system.

Responsibilities

• Receive and resolve headings, updating bibliographic and authority records to ensure accuracy and consistency in the UM System shared catalog.
• Participate in MERLIN Quality Control Committee meetings and online discussions as a UMKC representative.
• Serve as primary contact for catalog maintenance questions within UMKC Libraries and UM System colleagues.
• Execute batch record updates, imports, and exports in the UM System shared catalog and related systems such as OCLC.
• Utilize tools (e.g., MarcEdit, Bulk Edit) to perform catalog data maintenance tasks and improve workflow efficiencies.
• Support catalog data enrichment and remediation projects using reporting tools and predefined queries.

Skills

Cataloging

Metadata management

MARC standards

RDA

Integrated Library System

MarcEdit

FOLIO

Education

Bachelor's degree in related field

Tools

MarcEdit

FOLIO

Bulk Edit

DataImport/Export

Job description

Hiring Department

Cataloging & Resource Management/Special Collections andArchives

University of Missouri - Kansas City

For more information about University Libraries, visit:

https://library.umkc.edu/

Job Description

The Authorities and Catalog Management Library Associate supports the quality and consistency of bibliographic, authority, and metadata records within the UM System shared catalog and the UMKC institutional repository. The position holds primary responsibility for catalog maintenance and related special projects. Responsibilities also include complex copy and original cataloging of physical and electronic formats (excluding music) for UMKC Libraries, including La Budde Special Collections and University Archives. Working under the guidance of the Head of Cataloging & Resource Management and in coordination with other cataloging staff, this position applies national, UM System, and local standards, procedures, and workflows to complete assigned cataloging and metadata tasks, assists with authority control processes, and contributes to enrichment and remediation projects. The position relies on documented practices and guidance from faculty librarians to address complex issues.

The position collaborates with colleagues across UMKC Libraries and the UM System to provide accurate and consistent access to library resources, while following established practices and identifying opportunities for workflow efficiencies. The position requires knowledge of cataloging, the ability to work independently, and reports to the Head of Cataloging & Resource Management.

Authorities and Catalog Data Management

• Receive Backstage reports via UM System as assigned, resolvenew, duplicate, blind, and invalid headings, and updatebibliographic and authority records accordingly to ensure accuracyand consistency in the UM System shared catalog.
• Along with the Head of CRM and other personnel as needed,serves as a UMKC representative at MERLIN Quality Control Committeemeetings and participates in online discussions.
• Serve as the primary contact for catalog maintenance questionsfrom within UMKC Libraries and UM System colleagues withinestablished guidelines and refer complex or policy-related issuesto faculty librarians for guidance.
• Execute batch record updates, imports, and exports in the UM System shared catalog and related systems such as OCLC.
• Utilize tools (e.g., MarcEdit, Bulk Edit) to perform catalogdata maintenance tasks and gain workflow efficiencies.
• Support catalog data enrichment and remediation projects usingreporting tools and predefined queries as available.
• Assist with testing new releases and applying features tocataloging workflows in collaboration with departmental,library-wide, and UM System colleagues.
• Manage withdrawals, including missing and long-missing items,and assist Copy Cataloger & Finishing Supervisor withprocessing transfers, added copies, and reinstatements asneeded.

Cataloging & Metadata

• Provide complex copy and original cataloging of physical andelectronic monographs and serials, including but not limited to monographic continuations, selected special collections materials,and electronic theses/dissertations (ETDs), following local, UMSystem, and national standards.
• Assist in maintaining the integrity of the UM System catalogand OCLC and enhance resource discovery through accuratedescriptive cataloging, authorized access points, including subjectand genre/form headings, and controlled and linked datavocabularies as appropriate.
• Employ established cataloging policies and suggest workflowimprovements.
• Create and maintain descriptive metadata for the UMKCinstitutional repository and supply controlled vocabularies (e.g.,LCSH) for electronic theses and dissertations and selectedmaterials, adding materials to OCLC and the UM System sharedcatalog as appropriate.
• Provide finishing support to the Copy Cataloger and FinishingSupervisor for physical materials cataloged for UMKC Libraries,including the Law Library, as needed.
• Provide bindery support to the Copy Cataloger and FinishingSupervisor as needed.

Documentation Support

• Document cataloging procedures and workflows as assigned tosupport consistency across the department and UM System.

General Responsibilities

• Attend and participate in department, division, all-staff, andsystem-wide meetings or discussions as assigned.
• Engage in continuing education activities to maintain knowledgeof cataloging practices and emerging tools.

Qualifications

Minimum qualifications:

• A Bachelor’s degree in a related field or an equivalentcombination of education and experience.
• Minimum of three years’ of relevant experience in cataloging,metadata, or technical services.
• Working knowledge of cataloging standards (e.g., RDA, MARC) andcontrolled vocabularies.
• Experience with a library services platform or integratedlibrary system.

Preferred qualifications

• Experience with FOLIO applications (Inventory, DataImport/Export, Bulk Edit, Lists).
• Familiarity with authority control practices andworkflows.
• Experience with batch processing tools (e.g., MarcEdit).
• Basic familiarity with linked data concepts.

Anticipated Hiring Range

The anticipated hiring range for this position has been establishedas $22.10-$25.00 /hourly.

Salary is determined by a variety