Austin Aviation - Project Manager

City of Austin; United States; On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Health benefits

Promotional benefits overview

Job summary

City of Austin seeks an experienced Project Manager to oversee complex administrative projects from initiation to completion. You will coordinate staffing, negotiate consultant contracts, and monitor performance to ensure on-time, on-budget results.

Essential duties include developing plans, preparing Council materials, and delivering presentations. Travel to multiple sites is required; strong communication and leadership are critical for success in this essential role.

Qualifications

• Bachelor's degree in related field; six years of project management experience.
• Knowledge of project accounting and methodologies.
• Experience with contract policies and vendor management.
• Ability to communicate effectively with diverse audiences.

Responsibilities

• Lead design, development, and implementation of projects with defined requirements.
• Obtain staffing requirements and form project teams.
• Negotiate contract terms and fees with consultants.
• Prepare reports and agendas for City leadership and Council.
• Monitor contracts and change orders to ensure compliance.

Skills

Project management

Contract negotiation

Leadership

Communication

Budgeting

Education

Bachelor's degree in a related field

Tools

Procore

Primavera P6

Blue Beam

Job description

About This Position

Job Description: Project Manager Purpose: Under minimal supervision, this position is responsible for managing the work involving the coordination of one or more large or moderately complex administrative projects or activities that require a high degree of specialized knowledge.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Manages the design, development, and implementation of projects to include, but not limited to, gathering and defining the project requirements; obtains staffing requirements; and forms projected teams.

Manages the selection process and administers consultant services, including negotiating contract terms and fees by negotiating the contract, approving the consultant's product, approving payment to consultant, initiating poor performance remedies, etc.

Develops short- and long-range plans for future to ongoing projects, including estimating timelines for start-up and completion of projects.

Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates.

Coordinates and prepares reports and correspondence in response to requests for information from City Manager's Office, Mayor, and City Council Offices; prepares City Council agenda material such as ordinance memorandums and presentations.

Prepares and delivers presentations to the City Manager, management team, and department directors.

Suggests and implements management solutions to address new or ongoing challenges faced by the City organization.

Manages the performance of professional staff in work involving organizational structure review and operations research and related work reviewing departments, divisions, and programs.

Assists in planning, directing, and coordinating, through subordinate level staff, the department work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures.

Provides technical advice and assistance to City management, field personnel, contractors, etc.

Responsibilities - Supervisor and/or Leadership Exercised

May provide leadership and/or supervision to assigned employees or project management.

Knowledge, Skills, and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Knowledge of laws, rules, regulations, and codes associate project assignment.

Knowledge of project accounting and methodologies and the principles, methods, and practices of project management.

Knowledge of design principles, practices, procedures, and estimating techniques.

Knowledge of budget policies and principles.

Knowledge of contract policies and procedures.

Skill in adapting, interpreting, and applying guidelines and standards.

Skill in establishing and maintaining positive relationships with internal and external customers.

Skill in using available applicable software packages.

Skill in evaluating contract agreements.

Skill in negotiating with various audiences to accomplish objectives.

Skill in written and oral communications including public presentations.

Skill in completing projects within the required scheduling.

Ability to make prompt decisions and develop new and relative ideas for providing a quality product and quality customer service with little or no supervision.

Ability to perform all facets of projects with little or no supervision.

Ability to plan, execute, and control a project (establishing realistic estimates and reporting metrics).

Ability to assess and analyze project risks and exposures, identify options and alternatives, make decisions, and implement corrective actions.

Ability to exercise sound judgment, tact, and diplomacy in all public contacts.

Ability to resolve conflicts and difficult situations.

Ability to communicate in oral or written format to a variety of audiences.

Minimum Qualifications

Graduation with a Bachelor’s degree from an accredited college or university in a related field or major coursework in project management, plus six (6) years of progressively responsible work experience in managing projects.

Licenses and Certifications Required

None.

Preferred Qualifications

Subject matter expertise in transportation. PMP or PE license, or the ability to obtain within six (6) months of hire. Experience in Procore, P6, Blue Beam.

Notes to Candidate

Position Overview: This role manages the design, development, and implementation of projects to include, but not limited to, gathering and defining the project requirements; obtains staffing requirements; and forms projected teams. Manages the selection process and administers consultant services, including negotiating contract terms and fees by negotiating the contract, approving the consultant's product, approving payment to consultant, initiating poor performance remedies, etc. Develops short-and long-range plans for future to ongoing projects, including estimating timelines for start-up and completion of projects. Manages, monitors, and reviews contracts and contractors to ensure compliance with contractual obligations, including administering change orders and estimates. Manages the performance of professional staff in work involving organizational structure review and operations research and related work reviewing departments, divisions, and programs. Assists in planning, directing, and coordinating, through subordinate level staff, the department work plan.

Travel

This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Essential Personnel

This position is categorized as essential personnel.

Salary Range

$89,880.00 - $115,100.00 annually

Work Hours

8:00 AM-5:00 PM, Monday-Friday. Hours may change according to departmental needs; work hours may include after hours, holidays, and weekend work.

Benefits

Working with Aviation provides a number of health and welfare benefits see City of Austin Promotional Benefits Overview and click HERE to learn more.

See us in action: Austin-Bergstrom International Airport - AUS - YouTube.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation: Work in an environment where employees are valued, and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.

Veteran

Veteran candidates will be required to provide a copy of their DD214 at the time of interview.

Language

Must have the ability to read, write, and fluently speak in English.

Criminal History Records Check

The top candidate will be subject to a minimum 10-year criminal background check and security threat assessment.