Audit-Ready Document Scanning Specialist

Mccords Vancouver Auto Center Inc; Vancouver (WA); On-site; USD 21,000 - 29,000; Full time

Job summary

Mccords Vancouver Auto Center Inc is seeking a Service Document Scanning Specialist to efficiently scan and index service repair orders, invoices, and warranty paperwork into the WebDocs system. You will verify document completeness, maintain consistent naming conventions, and ensure easy retrieval for audits and management requests.

The role requires meticulous attention to detail, strong organization, and the ability to work with minimal supervision in a fast-paced dealership environment in

Qualifications

• Exceptional attention to detail is required.
• Strong organizational and time-management skills are essential.
• Ability to maintain confidentiality of sensitive records.
• Excellent written and verbal communication abilities.

Responsibilities

• Scan all completed service repair orders into the WebDocs system.
• Scan and file parts invoices, warranty documentation, and related records.
• Verify documents for completeness before scanning and ensure proper indexing.
• Maintain filing standards and consistent naming conventions.
• Organize repair orders by date and department prior to scanning.

Skills

Attention to detail

Organization

Time management

Confidentiality

Written communication

Verbal communication

Problem solving

Independent work

Reliability

Punctuality

Tools

WebDocs document management system

Scanner equipment

Computer & filing systems

Job description

Mccords Vancouver Auto Center Inc is seeking a Service Document Scanning Specialist to efficiently scan and index service repair orders, invoices, and warranty paperwork into the WebDocs system. You will verify document completeness, maintain consistent naming conventions, and ensure easy retrieval for audits and management requests.

The role requires meticulous attention to detail, strong organization, and the ability to work with minimal supervision in a fast-paced dealership environment in