Audit-Ready Document Control Lead

Actalent; Ventura (CA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Savings Account (HSA)

Transportation benefits

Paid Time Off (PTO)

Job summary

Actalent is seeking a Document Control Specialist to manage controlled documents within a regulated quality system in Ventura, CA. The role focuses on accuracy, timely approvals, and adherence to ISO/FDA standards, supporting audit readiness and cross-functional teams.

The position handles full document lifecycle management, version control, and archival, while ensuring current, approved documents are accessible at use points.

Qualifications

• High school diploma or GED required.
• Some college preferred.

Responsibilities

• Manage the full document lifecycle: creation, review, approval, revision, distribution, and archival.
• Maintain document formatting, numbering, version control, and naming standards.
• Ensure only current, approved documents are available at points of use.
• Coordinate document change requests and track approval workflows.
• Track revision histories, effective dates, and document status.
• Remove obsolete documents and maintain archives per retention requirements.
• Maintain traceability between documents, records, and change controls.
• Manage quality records such as training records, batch records, DHRs, and DMRs as applicable.
• Support internal and external audits by retrieving and organizing documentation.
• Monitor document control metrics and support management review.
• Provide guidance and training to document authors and employees on document control processes.
• Maintain confidentiality and data integrity of sensitive information.
• Provide administrative support to Quality leadership as needed.

Skills

Document control

Change control

Quality assurance

Audit readiness

Attention to detail

MS Word

Excel

Outlook

Document management systems

Written & verbal communication

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Actalent is seeking a Document Control Specialist to manage controlled documents within a regulated quality system in Ventura, CA. The role focuses on accuracy, timely approvals, and adherence to ISO/FDA standards, supporting audit readiness and cross-functional teams.

The position handles full document lifecycle management, version control, and archival, while ensuring current, approved documents are accessible at use points.