Audit Analyst I

Massachusetts School Building Authority (MSBA); Boston (MA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Massachusetts School Building Authority (MSBA) in Boston seeks an Audit Analyst I to join the Audit Team. You will conduct audits of participating school districts' monthly reimbursement requests and perform closeout audits of construction projects once completed, ensuring timely payment and compliance.

You will train and support internal and external users of the MSBA's Progress Payment (Pro-Pay) system, collaborate with the Capital Planning and Finance teams, and prepare audit reports and

Qualifications

• Bachelor's degree in accounting or business.
• 2–4 years of accounting or auditing experience.
• Proficiency with Microsoft Office Suite.
• Hybrid schedule with at least 2 in-office days weekly.
• Knowledge of auditing and accounting principles.
• Ability to prepare financial reports.

Responsibilities

• Audit reimbursement requests and related invoices.
• Identify ineligible or duplicate costs.
• Communicate with stakeholders on missing materials.
• Assist with closeout audits and final reports.
• Maintain records to support audit trails.
• Prepare ad hoc reports as requested.
• Archive closeout audits.

Skills

Accounting knowledge

Auditing

Analytical thinking

Written communication

Teamwork

Time management

Education

Bachelor's degree in accounting or business

Tools

Microsoft Office

Job description

Position Summary

As part of the Massachusetts School Building Authority (MSBA) Audit Team, conduct audits of participating school districts' monthly reimbursement requests and perform closeout audits of school construction projects once completed. Provide training and support to internal and external users of the MSBA's Progress Payment (Pro-Pay) system.

Essential Function And Responsibilities

• Review reimbursement requests along with submitted invoices for construction projects ranging from $1 million to $400 million. Identify essential invoice elements, cost attribution, classification, rendered services, and purchasing merchandise.


• Identify any categorically ineligible costs, unrelated costs, scope exclusions, accounting errors, and duplicate costs.


• Proactively communicate with stakeholders regarding missing materials and/or clarification of identified issues with reimbursement submissions.


• Organize invoices related to the ProPay System requests


• Work closely with Capital Planning and Finance team members to review requests for reimbursements ensuring timely payment to school districts


• Assist with tracking projects entering closeout and cataloging required documentation


• Perform closeout audits of completed school construction projects and prepare audit reports for review in a timely manner for further review by other internal departments and Finance Audit manager


• Prepare closeout packages, including the grant letter, acceptance policy, acceptance/non-acceptance form, closeout index, etc. to be sent to the districts


• Assist with archiving of final closeout audits


• Work with the Director of Audit and/or Financial Audit Manager to review and update MSBA internal controls and policies related to reimbursement requests


• Maintain sufficient records to support an audit trail


• Create and maintain relevant reports as needed and as requested by internal and external constituents


• Prepare various ad hoc requests requiring complex analysis, as requested


• Respond to employee and management inquiries as needed.

Title: Audit Analyst I

Department: Finance

Reports To: Audit Analyst II

FLSA/Grade: Non-Exempt /8

Position Summary

As part of the Massachusetts School Building Authority (MSBA) Audit Team, conduct audits of participating school districts' monthly reimbursement requests and perform closeout audits of school construction projects once completed. Provide training and support to internal and external users of the MSBA's Progress Payment (Pro-Pay) system.

Essential Function And Responsibilities

Auditing of Reimbursement Requests

• Review reimbursement requests along with submitted invoices for construction projects ranging from $1 million to $400 million. Identify essential invoice elements, cost attribution, classification, rendered services, and purchasing merchandise.


• Identify any categorically ineligible costs, unrelated costs, scope exclusions, accounting errors, and duplicate costs.


• Proactively communicate with stakeholders regarding missing materials and/or clarification of identified issues with reimbursement submissions.


• Organize invoices related to the ProPay System requests


• Work closely with Capital Planning and Finance team members to review requests for reimbursements ensuring timely payment to school districts


• Assist with tracking projects entering closeout and cataloging required documentation


• Perform closeout audits of completed school construction projects and prepare audit reports for review in a timely manner for further review by other internal departments and Finance Audit manager


• Prepare closeout packages, including the grant letter, acceptance policy, acceptance/non-acceptance form, closeout index, etc. to be sent to the districts


• Assist with archiving of final closeout audits


• Work with the Director of Audit and/or Financial Audit Manager to review and update MSBA internal controls and policies related to reimbursement requests


• Maintain sufficient records to support an audit trail


• Create and maintain relevant reports as needed and as requested by internal and external constituents


• Prepare various ad hoc requests requiring complex analysis, as requested


• Respond to employee and management inquiries as needed.

Training Coordination

• Participate, provide outreach, training, and other support in the MSBA's training sessions for districts and Owner's Project Managers (OPMs)

Operations Analysis

• Collect data and perform research to provide various reports on the status of projects in the pipeline and inform prioritization of request review and audit preparation


• Assist with data requests related to the MSBA's annual financial audit and any cross-training related to financial statements support

Other Duties:

• Assist the Director of Audit and Financial Audit Manager with the MSBA's fixed asset inventory, including participation in an annual reconciliation of MSBA's fixed assets


• Perform other duties as assigned


• Maintain regular attendance.

Required Education, Experience And Skills

• Bachelor's degree with a major in accounting, business administration or business management.


• Two to four years of full-time professional experience in accounting or auditing


• Proficiency with Microsoft Office Suite and other Office applications


• Ability to work hybrid schedule - minimum of two (2) in-office days per week


• Knowledge of the principles and practices of auditing and accounting


• Knowledge of the methods of general report writing


• Ability to perform mathematical calculations using formulas to solve accounting problems


• Ability to follow oral and written instructions in a precise, understandable manner


• Ability to gather information by examining records and documents, and through inquiry


• Ability to maintain accurate records and prepare general and financial reports


• Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence


• Ability to exercise sound judgment and to exercise discretion in handling confidential information


• Ability to prioritize workload to meet deadlines


• Ability to work independently and in a team setting

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management's discretion, the employee may be assigned different or additional duties from time to time.