Audio and Video Activation Assistant

Noble People; New York (NY); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

15 PTO days per year

Comprehensive healthcare plan

401K

Sabbatical program

Cell phone reimbursement

Pre-tax commuter benefits

Flexible Spending Account

Daily snacks

Job summary

Noble People seeks an entry-level Assistant, Video & Audio Activation in New York to support the team handling invoices, budgeting, and campaign data. The role focuses on analyzing large data sets, reconciling invoices with contracts, and maintaining documentation across platforms.

Ideal candidates have a Bachelor's or equivalent, strong Excel skills (pivot tables, formulas), proficiency in Google Suite, and sharp attention to detail. Prior internships in business, finance, or media are a plus.

Qualifications

• Bachelor's degree or equivalent relevant experience.
• Strong proficiency in Microsoft Excel (pivot tables, formulas) and Google Suite.
• High comfort working with large data sets and repetitive tasks with precision.
• Excellent attention to detail and strong organizational skills.
• Ability to prioritize and manage multiple tasks with competing deadlines.
• Demonstrated interest in advertising, media, finance, or operations.
• Previous internship or professional experience in a business, finance, or media role is a plus.

Responsibilities

• Review and process high volumes of vendor invoices for video, audio, and streaming media campaigns.
• Reconcile campaign buys against actual delivery and contracted terms.
• Maintain organized documentation across all platforms including invoice tracking systems and Dropbox.
• Assist with compiling post-buy reports and budget tracking sheets in Excel.
• Work with internal teams and vendors to resolve billing discrepancies and track down missing information.
• Help ensure campaigns are accurately documented and financial records are audit-ready.
• Input and maintain data related to campaign pacing, flight dates, and placements in internal systems.
• Support the activation team in any administrative tasks that ensure campaign accuracy and operational efficiency.

Skills

Excel

Google Suite

Data analysis

Attention to detail

Organization

Multitasking

Education

Bachelor's degree, or equivalent relevant experience

Tools

Dropbox

Invoice tracking systems

Job description

Role Summary

The Assistant, Video & Audio supports the Video and Audio Activation team in managing the logistical and financial components of campaign execution. This entry-level role is perfect for someone who enjoys working with numbers, is highly organized, and is comfortable digging into large sets of data especially invoices and media tracking documentation. A curiosity about advertising and an eye for detail are essential.

Responsibilities and Essential Functions (other duties as assigned).

• Review and process high volumes of vendor invoices for video, audio, and streaming media campaigns
• Reconcile campaign buys against actual delivery and contracted terms
• Maintain organized documentation across all platforms including invoice tracking systems and Dropbox
• Assist with compiling post-buy reports and budget tracking sheets in Excel
• Work with internal teams and vendors to resolve billing discrepancies and track down missing information
• Help ensure campaigns are accurately documented and financial records are audit-ready
• Input and maintain data related to campaign pacing, flight dates, and placements in internal systems
• Support the activation team in any administrative tasks that ensure campaign accuracy and operational efficiency

We are especially excited about candidates who have demonstrated sustained commitment to performance-driven environments, whether through collegiate athletics, military service, student organizations, work experience, entrepreneurial ventures, or other creative or competitive settings.

• Bachelor's degree, or equivalent relevant experience
• Strong proficiency in Microsoft Excel (pivot tables, formulas) and Google Suite
• High comfort working with large data sets and repetitive tasks with precision
• Excellent attention to detail and strong organizational skills
• Ability to prioritize and manage multiple tasks with competing deadlines
• Demonstrated interest in advertising, media, finance, or operations
• Previous internship or professional experience in a business, finance, or media role is a plus

We take care of you

• Noble People offers a generous time-off package of 15 PTO days per annum, Safe & sick days, Personal and Birthday PTO as well as Summer Fridays, Mental Health & Wellness days, and a Sabbatical Program if you are with the agency for 7 or more years.
• We offer a comprehensive healthcare plan for eligible employees and their families which includes Medical with Telehealth/virtual care options, Dental, Vision, 401K, STD, LTD, Life Insurance
• Lastly, we allow for a cell phone reimbursement, pre-tax commuter benefits, Flexible Spending Account, daily snacks, and much more.
• The salary range is 42,500-47,500 USD per year.

Diversity and Inclusion

At Noble People, our people are our greatest asset. We are committed to fostering an inclusive environment that attracts, engages, and retains the best possible talent. Our diversity of experiences, backgrounds, locations, viewpoints and ideas is what makes us a great place to work and differentiate us as an employer of choice.

We are an equal opportunity employer

At Noble People we are committed to expanding opportunities for all employees without regard to race, color, religion, gender, age, national origin, sexual orientation, sexual identity, disability, or any other characteristic. Each person is valued for his or her talents, expertise, experience, and perspective.