AuD Program Analyst

San Jose State University; San Jose (CA); On-site; USD 64,000 - 69,000; Full time

Job summary

San José State University seeks an AuD Program Analyst to provide administrative, financial, and operational support to the Department Chair, Clinic Director, faculty, staff, and students.

The role involves budget management, scheduling, purchasing, hiring processes, events, records management, and improving communication and workflows.

Qualifications

• Bachelor's degree or equivalent training is required.
• Administrative work experience involving study, analysis, and/or evaluation leading to policy or program improvements.

Responsibilities

• Coordinate daily office operations, maintain records and calendars, respond to university requests, update website content, and assist with reports.
• Monitor departmental budgets and accounts; prepare financial reports and projections; process purchasing, invoices, travel requests, and reimbursements.
• Coordinate faculty assignments, course and room scheduling, appointments, evaluations, and recruitment activities.
• Coordinate room reservations, facilities requests, equipment records, office supplies, and shared spaces.
• Plan and support program events, orientations, ceremonies, accreditation visits, outreach activities, and student assistant assignments.

Skills

Administrative work

Communication

Organization

Independent work

Education

Bachelor's degree or equivalent training

Tools

Microsoft Excel

PeopleSoft

Google Workspace

Scheduling systems

Purchasing systems

Job description

Job Summary

The Doctor of Audiology Program is seeking an AuD Program Analystto provide administrative, financial, and operational support tothe Department Chair, Clinic Director, faculty, staff, andstudents. Working independently under limited supervision, theincumbent will support budget management, faculty assignments andscheduling, purchasing, hiring processes, events, outreachactivities, records management, and office operations. The positionwill also develop systems and procedures to improve communication,workflow, efficiency, and service.

Key Responsibilities

• Coordinate daily office operations, maintain records andcalendars, respond to University requests, update website content,and assist with program, accreditation, student, faculty, andalumni reports
• Monitor departmental budgets and accounts; prepare financialreports and projections; process purchasing, invoices, grantexpenditures, travel requests, and reimbursements
• Coordinate faculty assignments, course and room scheduling,appointments, evaluations, faculty affairs, and faculty and staffrecruitment activities
• Coordinate room reservations, facilities requests, equipmentrecords, office supplies, student lockers, and shared departmentspaces
• Plan and support program events, orientations, ceremonies,accreditation visits, outreach activities, student equipmentprocesses, and Student Assistant assignments

Knowledge, Skills & Abilities

• Ability to communicate professionally and respectfully withfaculty, staff, students, applicants, vendors, and campusoffices
• Knowledge of office administration, business writing, recordsmanagement, scheduling, and customer service
• Ability to organize and prioritize multiple assignments, meetdeadlines, maintain accurate records, and work independently
• Ability to track and report financial information, identifydiscrepancies, and follow established procedures
• Ability to develop and maintain systems that improvecommunication, workflow, and efficiency
• Ability to interpret and apply relevant University, CSU, SJSU,and departmental policies and procedures
• Working knowledge of Microsoft Office, especially Excel andWord, and Google Workspace, including Gmail and Calendar
• Ability to maintain confidentiality and establish effectiveworking relationships in a diverse environment
• Ability to learn basic audiology terminology and the structureof a Doctor of Audiology program
• General awareness of emerging technologies, includingartificial intelligence (AI), and a willingness to develop skillsin their appropriate, responsible, and ethical use in a highereducation environment, consistent with institutional policies andpractices

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis,and/or evaluation leading to the development or improvement ofadministrative policies, procedures, practices, or programs

Preferred Qualifications

• Two (2) years related work and business office experience whichinvolves the monitoring and coordination administrative workthrough a system of internal procedures and controls
• Office coordination experience
• Experience in higher education, healthcare, or a business-office setting
• Experience with budget tracking, purchasing, scheduling, hiringsupport, event coordination, records management, or workflowimprovement
• Experience using Excel, PeopleSoft or similar financialsystems, electronic document systems, purchasing systems, orscheduling systems

Compensation

Classification: Administrative Analyst/Specialist – NonExempt

Anticipated Hiring Range: $5,736/month - $6,208/month (Step 10 –Step 14)

CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the EmployeeBenefits Summary.

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access anyin-person program or activity (on- or off-campus) operated orcontrolled by the University follow COVID-19 vaccinerecommendations adopted by the U.S. Centers for Disease Control andPrevention (CDC) and the California Department of Public Health(CDPH) applicable to their age, medical condition, and otherrelevant indications and comply with other safety measuresestablished by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/and questions may be sent to [e-mail] .

Additional Information

Satisfactory completion of a background check (including a criminalrecords check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which maybe rescinded if the background check reveals disqualifyinginformation, and/or it is discovered that the candidate knowinglywithheld or falsified information. Failure to satisfactorilycomplete the background check may affect the continued employmentof a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employmentand education verification. Depending on the position, a motorvehicle and/or credit check may be required. All background checksare conducted through the university's third party vendor, AccurateBackground. Some positions may also require fingerprinting. SJSUwill pay all costs associated with this procedure. Evidence ofrequired degree(s) or certification(s) will be required at time ofhire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS.(e.g. H1-B VISAS)

All San José State University employees are considered mandatedreporters under the California Child Abuse and Neglect ReportingAct and are required to comply with the requirements set forth inCSU Executive Order 1083 as a condition of employment. Incumbent isalso required to promptly report any knowledge of a possible TitleIX related incident to the Title IX Office or report anydiscrimination, harassment, and/or retaliation to the Office ofEqual Opportunity.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a finaladministrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years onlyafter a determination is made that they meet the minimumqualifications for the position, and before an offer of employmentis extended. Applicants who reach the final stages of theapplication process must also sign a release form that authorizesthe release of information by the applicant’s current and/or formeremployers to the CSU concerning any substantiated allegations ofmisconduct.

Jeanne Clery Disclosure of Campus Security Policy and CrimeStatistics Act and Campus Housing Fire SafetyNotification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policyand Campus Crime Statistics Act, the Annual Security Report (ASR)is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policystatements, emergency preparedness and evacuation information,crime prevention and Sexual Assault prevention information, andinformation about drug and alcohol prevention programming. The ASRalso contains statistics of Clery crimes for San José StateUniversity locations for the three most recent calendar years. Apaper copy of the ASR is available upon request by contacting theOffice of the Clery Director by phone at 408-924-1501 or by emailat [e-mail] .

Pursuant to the Higher Education Opportunity Act, the Annual FireSafety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for firesthat occurred within SJSU on-campus housing facilities for thethree most recent calendar years, and to distribute fire safetypolicies and procedures intended to promote safety on Campus. Apaper copy of the AFSR is available upon request by contacting theHousing Office by phone at 408-795-5600 or by email at [e-mail] .

Campus Security Authority - In accordance with the Jeanne CleryDisclosure of Campus Security Policy and Campus Crime StatisticsAct (Clery Act) and CSU systemwide policy, this position is subjectto ongoing review for designation as a Campus Security Authority.Individuals that are designated as Campus Security Authorities arerequired to immediately report Clery incidents to the institutionand complete Clery Act training as determined by the universityClery Director.

Contact Information

People and Culture

[e-mail]

Equal Employment Statement

San José State University is an equal opportunity employer. Theuniversity prohibits discrimination based on age, ancestry, caste,color, disability, ethnicity, gender, gender expression, genderidentity, genetic information, marital status, medical condition,military status, nationality, race, religion, religious creed, sex,sexual orientation, sex stereotype, and veteran status. This policyapplies to all San José State University students, faculty, andstaff, as well as university programs and activities. Title IX ofthe Education Amendments of 1972, and certain other federal andstate laws, prohibit discrimination on the basis of sex in alleducation programs and activities operated by the university (bothon and off campus). Reasonable accommodation is made for applicantswith disabilities who self-disclose. San José State Universityemployees are considered mandated reporters under the CaliforniaChild Abuse and Neglect Reporting Act and are required to complywith the requirements set forth in CSU Executive Order 1083 as acondition of employment.

Advertised:

November 02, 2026 (9:00 AM) Pacific StandardTime