HR Analyst, School of Nursing

San Jose State University; San Jose (CA); In loco; USD 64.000 - 69.000; Tempo pieno

Vantaggi offerti da questo lavoro

Comprehensive benefits package

Descrizione del lavoro

San José State University is seeking an HR Analyst to provide complex administrative and analytical support for faculty, staff, and students. Reporting to the Director of Resources and Operations, the role supports personnel administration, appointments, recruitment, payroll, evaluations, and daily School operations.

The position emphasizes maintaining confidential records, coordinating recruitment and appointments, and ensuring adherence to CSU and university policies.

Competenze

• Bachelor’s degree and / or equivalent training.
• Administrative work experience leading to the development or improvement of administrative policies, procedures, practices, or programs

Mansioni

• Coordinate faculty, staff, graduate assistant, and student appointments, reappointments, payroll processes, workload documentation, and salary-related paperwork.
• Maintain confidential personnel records and support faculty and staff evaluations, absence management, assigned time reporting, and retention, tenure, and promotion activities.
• Coordinate faculty, staff, and student recruitment processes, including applicant files, interview schedules, candidate travel, recruitment reports, and required hiring documentation.
• Manage daily administrative operations, including records, calendars, meetings, travel authorizations, reimbursements, directories, committee lists, and workflow coordination for part-time and student assistants.
• Serve as a resource on university policies and procedures; support School events and projects; and coordinate reports, surveys, and curriculum-related documentation for the California Board of Registered Nursing and other professional organizations.

Conoscenze

Professional communication

Confidentiality

Detail-oriented

Multitasking

Policy knowledge

Customer service

Team collaboration

Written communication

Organizational skills

Formazione

Bachelor’s degree

Equivalent training

Strumenti

MS Access

Adobe Acrobat

MS Office

Gmail

Spreadsheets

Descrizione del lavoro

Job Summary

The School of Nursing is seeking an HR Analyst to provide complexadministrative and analytical support for faculty, staff, andstudents. Reporting to the Director of Resources and Operations andreceiving work lead direction from the Director of the School ofNursing, this position supports personnel administration,appointments, recruitment, payroll, evaluations, assigned time, andthe daily operations of the School.

Key Responsibilities

• Coordinate faculty, staff, graduate assistant, and studentassistant appointments, reappointments, payroll processes, workloaddocumentation, and salary-related paperwork.
• Maintain confidential personnel records and support faculty andstaff evaluations, absence management, assigned time reporting, andretention, tenure, and promotion activities.
• Coordinate faculty, staff, and student recruitment processes,including applicant files, interview schedules, candidate travel,recruitment reports, and required hiring documentation.
• Manage daily administrative operations, including records,calendars, meetings, travel authorizations, reimbursements,directories, committee lists, and workflow coordination forpart-time and student assistants.
• Serve as a resource on university policies and procedures;support School events and projects; and coordinate reports,surveys, and curriculum-related documentation for the CaliforniaBoard of Registered Nursing and other professionalorganizations.

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional andrespectful manner
• Thorough knowledge of methods, procedures, and practices;English grammar, business writing, punctuation and spelling.Ability to compose and appropriately format correspondence andreports.
• Working knowledge of software applications: word processing,spreadsheet, database management
• Ability to perform accurately in a detail-orientedenvironment
• Ability to handle multiple work priorities, organize and planwork and projects
• Ability to maintain confidentiality and appropriately handlesensitive communication with employees and external agencies
• Ability to quickly learn and apply a variety of state, federal,CSU, and SJSU policies and procedures
• Strong oral and written communication skills
• Excellent customer service and public relations skills
• Excellent organizational skills
• Ability to set priorities in a fast-paced multi-taskingenvironment
• General awareness of emerging technologies, includingartificial intelligence (AI), and a willingness to develop skillsin their appropriate, responsible, and ethical use in a highereducation environment, consistent with institutional policies andpractices

Required Qualifications

• Bachelor’s degree and / or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement ofadministrative policies, procedures, practices, or programs

Preferred Qualifications

• Bachelor’s degree in business management or other relatedfield
• Experience managing and coordinating a complex office
• Demonstrated experience tracking, organizing and distributingdocuments, including managing and filing documentselectronically.
• Demonstrated excellent written and communication skills
• Experience handling confidential information
• Demonstrated working knowledge of MS access and adobe acrobat,MS office, spreadsheets, reporting, Gmail

Compensation

Classification: Administrative Analyst/Specialist – NonExempt

Anticipated Hiring Range: $5,736/month - $6,208/month (Step 10 –Step 14)

CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step20)

San José State University offers employees a comprehensive benefitspackage typically worth 30-35% of your base salary. For moreinformation on programs available, please see the EmployeeBenefits Summary.

Contact Information

People and Culture
[e-mail]

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access anyin-person program or activity (on- or off-campus) operated orcontrolled by the University follow COVID-19 vaccinerecommendations adopted by the U.S. Centers for Disease Control andPrevention (CDC) and the California Department of Public Health(CDPH) applicable to their age, medical condition, and otherrelevant indications and comply with other safety measuresestablished by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/and questions may be sent to [e-mail].

Additional Information

Satisfactory completion of a background check (including a criminalrecords check) is required for employment. SJSU will issue acontingent offer of employment to the selected candidate, which maybe rescinded if the background check reveals disqualifyinginformation, and/or it is discovered that the candidate knowinglywithheld or falsified information. Failure to satisfactorilycomplete the background check may affect the continued employmentof a current CSU employee who was offered the position on acontingent basis.

The standard background check includes: criminal check, employmentand education verification. Depending on the position, a motorvehicle and/or credit check may be required. All background checksare conducted through the university's third party vendor, AccurateBackground. Some positions may also require fingerprinting. SJSUwill pay all costs associated with this procedure. Evidence ofrequired degree(s) or certification(s) will be required at time ofhire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS.(e.g. H1-B VISAS)

All San José State University employees are considered mandatedreporters under the California Child Abuse and Neglect ReportingAct and are required to comply with the requirements set forth inCSU Executive Order 1083 as a condition of employment. Incumbent isalso required to promptly report any knowledge of a possible TitleIX related incident to the Title IX Office or report anydiscrimination, harassment, and/or retaliation to the Office ofEqual Opportunity.

Education Code 89521 Requirements: Applicants will berequired to disclose whether they have received a finaladministrative decision or final judicial decision determining thatthey have committed sexual harassment within the last 7 years onlyafter a determination is made that they meet the minimumqualifications for the position, and before an offer of employmentis extended. Applicants who reach the final stages of theapplication process must also sign a release form that authorizesthe release of information by the applicant’s current and/or formeremployers to the CSU concerning any substantiated allegations ofmisconduct.

Jeanne Clery Disclosure of Campus Security Policy and CrimeStatistics Act and Campus Housing Fire SafetyNotification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policyand Campus Crime Statistics Act, the Annual Security Report (ASR)is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policystatements, emergency preparedness and evacuation information,crime prevention and Sexual Assault prevention information, andinformation about drug and alcohol prevention programming. The ASRalso contains statistics of Clery crimes for San José StateUniversity locations for the three most recent calendar years. Apaper copy of the ASR is available upon request by contacting theOffice of the Clery Director by phone at 408-924-1501 or by emailat [e-mail].

Pursuant to the Higher Education Opportunity Act, the Annual FireSafety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for firesthat occurred within SJSU on-campus housing facilities for thethree most recent calendar years, and to distribute fire safetypolicies and procedures intended to promote safety on Campus. Apaper copy of the AFSR is available upon request by contacting theHousing Office by phone at 408-795-5600 or by email at [e-mail].

Campus Security Authority - In accordance with the Jeanne CleryDisclosure of Campus Security Policy and Campus Crime StatisticsAct (Clery Act) and CSU systemwide policy, this position is subjectto ongoing review for designation as a Campus Security Authority.Individuals that are designated as Campus Security Authorities arerequired to immediately report Clery incidents to the institutionand complete Clery Act training as determined by the universityClery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. Theuniversity prohibits discrimination based on age, ancestry, caste,color, disability, ethnicity, gender, gender expression, genderidentity, genetic information, marital status, medical condition,military status, nationality, race, religion, religious creed, sex,sexual orientation, sex stereotype, and veteran status. This policyapplies to all San José State University students, faculty, andstaff, as well as university programs and activities. Title IX ofthe Education Amendments of 1972, and certain other federal andstate laws, prohibit discrimination on the basis of sex in alleducation programs and activities operated by the university (bothon and off campus). Reasonable accommodation is made for applicantswith disabilities who self-disclose. San José State Universityemployees are considered mandated reporters under the CaliforniaChild Abuse and Neglect Reporting Act and are required to complywith the requirements set forth in CSU Executive Order 1083 as acondition of employment.

Advertised: November 02, 2026 (9:00 AM) Pacific StandardTime