AuD Program Analyst

San José State University; San Jose (CA); On-site; USD 64,000 - 69,000; Full time

Job summary

San José State University seeks an AuD Program Analyst to provide administrative, financial, and operational support to the Department Chair, Clinic Director, and program staff. The role focuses on developing systems to improve communication, streamline workflows, and enhance service delivery within the Doctor of Audiology Program.

The incumbent will manage budgets, purchasing, hiring processes, events, records, and scheduling while working independently under limited supervision, with a focus

Qualifications

• Bachelor's degree or equivalent training.
• Administrative work experience leading to development or improvement of policies, procedures, practices, or programs.

Responsibilities

• Coordinate daily office operations, maintain records and calendars, respond to University requests, update website content, and assist with program, accreditation, student, faculty, and alumni reports.
• Monitor departmental budgets and accounts; prepare financial reports and projections; process purchasing, invoices, grant expenditures, travel requests, and reimbursements.
• Coordinate faculty assignments, course and room scheduling, appointments, evaluations, faculty affairs, and faculty and staff recruitment activities.
• Coordinate room reservations, facilities requests, equipment records, office supplies, student lockers, and shared department spaces.
• Plan and support program events, orientations, ceremonies, accreditation visits, outreach activities, student equipment processes, and Student Assistant assignments

Skills

Office administration

Communication skills

Budget tracking

Scheduling

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Excel

Google Workspace

Job description

Job no: 563324
Work type: Staff
Location: San José
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Job Summary

The Doctor of Audiology Program is seeking an AuD Program Analyst to provide administrative, financial, and operational support to the Department Chair, Clinic Director, faculty, staff, and students. Working independently under limited supervision, the incumbent will support budget management, faculty assignments and scheduling, purchasing, hiring processes, events, outreach activities, records management, and office operations. The position will also develop systems and procedures to improve communication, workflow, efficiency, and service.

Key Responsibilities

• Coordinate daily office operations, maintain records and calendars, respond to University requests, update website content, and assist with program, accreditation, student, faculty, and alumni reports
• Monitor departmental budgets and accounts; prepare financial reports and projections; process purchasing, invoices, grant expenditures, travel requests, and reimbursements
• Coordinate faculty assignments, course and room scheduling, appointments, evaluations, faculty affairs, and faculty and staff recruitment activities
• Coordinate room reservations, facilities requests, equipment records, office supplies, student lockers, and shared department spaces
• Plan and support program events, orientations, ceremonies, accreditation visits, outreach activities, student equipment processes, and Student Assistant assignments

Knowledge, Skills & Abilities

• Ability to communicate professionally and respectfully with faculty, staff, students, applicants, vendors, and campus offices
• Knowledge of office administration, business writing, records management, scheduling, and customer service
• Ability to organize and prioritize multiple assignments, meet deadlines, maintain accurate records, and work independently
• Ability to track and report financial information, identify discrepancies, and follow established procedures
• Ability to develop and maintain systems that improve communication, workflow, and efficiency
• Ability to interpret and apply relevant University, CSU, SJSU, and departmental policies and procedures
• Working knowledge of Microsoft Office, especially Excel and Word, and Google Workspace, including Gmail and Calendar
• Ability to maintain confidentiality and establish effective working relationships in a diverse environment
• Ability to learn basic audiology terminology and the structure of a Doctor of Audiology program
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Two (2) years related work and business office experience which involves the monitoring and coordination administrative work through a system of internal procedures and controls
• Office coordination experience
• Experience in higher education, healthcare, or a business-office setting
• Experience with budget tracking, purchasing, scheduling, hiring support, event coordination, records management, or workflow improvement
• Experience using Excel, PeopleSoft or similar financial systems, electronic document systems, purchasing systems, or scheduling systems

Compensation

Classification: Administrative Analyst/Specialist – Non Exempt
Anticipated Hiring Range: $5,736/month - $6,208/month (Step 10 – Step 14)
CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see Employee Benefits Summary.

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [e-mail].

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at [e-mail].

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjs