Department Resource Analyst

California State University, Chico; California; Presencial; USD 69.000 - 76.000; Jornada completa

Descripción de la vacante

San José State University seeks an Administrative Analyst/Specialist – Exempt I to manage budgets, support personnel activities, and oversee operational improvements across programs in San José.

The role requires a bachelor’s degree or equivalent training and 2 years of administrative experience. Proficiency with PeopleSoft and CSU policy knowledge is preferred. A strong emphasis on communication and collaboration is essential.

Formación

• Bachelor’s degree or equivalent training.
• Two years of administrative work experience involving study, analysis, and/or evaluation leading to policy or program improvement.
• Experience with CSU financial, budget, accounting, and purchasing policies is a plus.
• Experience with CSU accounting and financial reporting systems (CFS, PeopleSoft, Data Warehouse).
• Ability to learn and apply PeopleSoft HR & Financial management systems.

Responsabilidades

• Develop, administer, and monitor School budgets across programs including salary, operating expenditures, grants, and auxiliary accounts.
• Prepare financial reports, forecasts, business plans, audits, transfers, requisitions, reimbursements, payroll vouchers, and other fiscal transactions.
• Provide administrative support for personnel activities, faculty searches, staff recruitment, and annual reporting requirements.
• Coordinate purchasing, vendor relations, technology support, equipment inventory, and event-related needs.
• Oversee facilities projects, space planning, and operational improvements.

Conocimientos

Professional communication

AI awareness

Budget procedures

PeopleSoft

Teamwork

Analytical skills

Vendor relations

Data interpretation

Confidentiality

Adaptability

Educación

Bachelor’s degree

Herramientas

PeopleSoft HR

FTS

CFS

Data Warehouse

Descripción del empleo

Job no: 563332
Work type: Staff
Location: San José
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Key Responsibilities

• Develop, administer, and monitor School budgets across multiple programs, including salary and operating expenditures, special sessions, continuing education, grants, student assistant funding, and auxiliary accounts
• Prepare financial reports, forecasts, business plans, audits, transfers, expense adjustments, requisitions, reimbursements, payroll vouchers, and other fiscal transactions.
• Provide administrative support for personnel activities, faculty searches, staff and student assistant recruitment, work lead responsibilities, training, records management, and annual reporting requirements
• Coordinate purchasing, vendor relations, technology support, equipment inventory, classroom and laboratory resources, and promotional or event-related needs
• Oversee facilities projects, repairs, remodeling, space planning, equipment acquisitions, office relocations, phone and network communications, and other operational improvements

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices.
• Knowledge of budgetary procedures and appropriate software programs.
• Knowledge of organization principles, complex budgets, and strategic planning.
• Ability to quickly learn and apply People Soft HR & Financial management systems and gain proficiency of PeopleSoft, FTS, CFS, and Data Warehouse.
• Ability to analyze and independently decide appropriate funds/accounts to use for various financial purchases/payments.
• Excellent written and verbal communication, interpersonal, and responsive skills to establish and maintain professional and cooperative working relationships with Faculty, Staff, Students, and Vendors.
• Supervisory skills: ability to recruit, train, evaluate skillsets and establish work priorities.
• Ability to exercise initiative, confidentiality, flexibility, good judgment and discretion.
• Ability to work well independently and as part of a team.
• Assimilate from oral or written sources, a broad knowledge of CSU policies and procedures and consistently apply them.
• Ability to read, analyze, and interpret common technical concepts, reports and legal documents.
• Ability to respond to complex inquiries from members of the university community.
• Possess excellent customer service and Ability to effectively present information and respond to questions and inquiries from Faculty, Staff, and Students.
• Ability to define areas of responsibility based on skills sets to broadly suggest tasks to staff.
• Ability to work with other CSU organizations as well as private entities and provide excellent customer service.

Required Qualifications

• A bachelor’s degree and/or equivalent training
• Two (2) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications

• Three (3) years of relevant work experience performing similar functions
• Experience with CSU financial, budget, accounting, and purchasing policies and procedures
• Experience with CSU accounting and financial reporting systems, including CFS, PeopleSoft, and Data Warehouse

Compensation

Classification: Administrative Analyst/Specialist – Exempt I
Anticipated Hiring Range: $6,180/month - $6,823/month (Step 9 – Step 14)
CSU Salary Range: $5,274/month - $7,684/month (Step 1 – Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Officeor report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements:

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at [e-mail] .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at [e-mail] .

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.