Auction Operations Administrator

Socket.dev; Grimes (IA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Competitive Pay

Quality Benefits

Holiday and Paid Time Off

Education and Equipment Reimbursement

Matching 401(k)

Career Path Opportunities

And More!

Job summary

ADESA in Grimes, IA is seeking an Office Administrator to provide essential support for auction processes and customer interactions. You will greet visitors, assist with dealer registration, process payments, and maintain accurate records across internal systems.

The role emphasizes teamwork, strong communication, and multitasking in a fast-paced environment, with attention to detail and compliance responsibilities. Notary certification is a plus; a valid license is required.

Qualifications

• High School diploma or GED preferred.
• Notary certification preferred.
• 1 year of office environment experience preferred.
• Must be 18 years of age and have a valid driver’s license.
• Able to safely drive a variety of make/model/sizes of vehicles.
• Proficiency with computer systems and applications.

Responsibilities

• Act as the first point of contact to onsite visitors and vendors; guide visitors as needed.
• Assist customers at the front counter and manage dealer registrations and documents.
• Receive, sort, and distribute mail; prepare statements, invoices, and other documents.
• Enter and update information in internal databases; reconcile P-card transactions.
• Process payments (check, ACH/EFT, wire) and verify floor plan payments.
• Make outbound calls to customers regarding payment status and collections.
• Assist with SOX compliance audits and reporting for titles and inventory.
• Maintain filing system for titles and documents; manage shipping accounts.

Skills

Team player

Customer service

Analytical thinking

Organizational skills

Safety awareness

Multitasking

Fast-paced environment

Verbal and written communication

Data entry

Education

High School diploma or GED

Notary certification

Tools

Computer systems proficiency

Job description

ADESA in Grimes, IA is seeking an Office Administrator to provide essential support for auction processes and customer interactions. You will greet visitors, assist with dealer registration, process payments, and maintain accurate records across internal systems.

The role emphasizes teamwork, strong communication, and multitasking in a fast-paced environment, with attention to detail and compliance responsibilities. Notary certification is a plus; a valid license is required.