Attorney Recruiting Assistant

Saul Ewing LLP; Philadelphia (Philadelphia County); On-site; USD 50,000 - 60,000; Full time

Job summary

Saul Ewing LLP in Philadelphia is seeking a recruiting assistant to provide administrative support across attorney, student, and patent agent recruitment. You will coordinate interviews, manage databases, and help organize events while maintaining confidential data.

The role requires strong organizational and communication skills, experience in a legal environment preferred, and proficiency with MS Office and video conferencing tools.

Qualifications

• Experience in legal recruiting or HR preferred.
• Strong multitasking and data-entry skills.
• Ability to handle confidential information.
• Proficient with MS Office and video conferencing tools.

Responsibilities

• Assist in recruiting across associates, partners, counsel and patent agents.
• Coordinate interviews and track data in the system.
• Manage Summer Associate recruiting, applications and on-campus interviews.
• Support student recruitment events with Recruitment Coordinator.
• Process invoices and expenses for recruiting.
• Maintain candidate files in the recruiting databases.
• Support DEI initiatives.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Team player

Multi-tasking

Overtime willingness

Education

Background in recruiting or HR

Tools

MS Office Suite

Zoom & Teams

viRecruit

viEval

Symplicity

Job description

Saul Ewing is seeking a talented individual to join its Attorney Recruiting department in the Philadelphia office. This role will involve administrative support for attorney, law student and patent agent recruiting.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

• Assist in all aspects of Associate, Partner, Counsel and Patent Agent recruiting including data entry, coordinating interviews, collecting interview feedback, data tracking, and reporting.
• Assist in all aspects of Summer Associate recruiting including interview scheduling, managing application database, document review and registering for on campus interviews.
• Work with Recruitment Coordinator to organize student recruitment events.
• Support diversity, equity & inclusion initiatives as needed.
• Maintain and update legal recruiting database, viRecruit, and all candidate files.
• Process recruitment team invoices and expenses.
• Assist in updating and distributing recruiting materials, including forms and manuals for attorneys and candidates.
• Conduct research on law school and law firm recruiting policies and provide data as requested by department leadership.
• Help compile data for surveys.
• Handle other responsibilities as requested by Recruitment team leadership.

KNOWLEDGE, SKILLS, & OTHER JOB-RELATED COMPETENCIES:

• Experience working in a legal environment preferred.
• Experience with human resources or attorney recruiting preferred.
• High attention to detail, outstanding organizational skills, and the ability to multi-task and manage time effectively.
• Excellent analytical, troubleshooting, organizational, and planning skills.
• Ability to maintain confidentiality of all aspects of position.
• Excellent interpersonal and communication skills (verbal and written).
• Ability to effectively prioritize responsibilities and work requirements as they evolve.
• Ability to work well independently as well as effectively within a team.
• Ability to work well in a demanding and fast-paced environment.
• Comfort working across offices and with colleagues in a remote environment.
• Advanced proficiency in MS Office Suite, including Word, Excel, PowerPoint and Outlook.
• Advanced proficiency in use of Zoom and Teams.
• Experience with viRecruit and viEval preferred.
• Knowledge of Symplicity for law student resume parsing preferred.
• Ability to work overtime when necessary.

EDUCATION & EXPERIENCE:

• Background in recruiting or human resources preferred.
• Experience working in a legal environment preferred.

IN ADDITION TO THE FUNCTIONS OUTLINED ABOVE:

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• This job description is subject to change at any time.

COMPENSATION:

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $50,000 - $60,000 annually.

BENEFITS:

Saul Ewing fosters a people first environment and one of the ways this is displayed is through its generous benefits. The firm is committed to offering a wide range of benefits to its benefit eligible employees to achieve wellness in all aspects of life, including:

• Medical, dental, and vision insurance
• Flexible spending accounts (FSA)
• Health savings account (HSA)
• Generous paid time off
• 401(k) retirement savings plan
• Competitive salaries and year-end discretionary bonuses
• Paid leave options, including parental
• Saul Ewing University (learning and development programs taught by the firm’s training department)
• Family formation benefits

Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.