Legal Recruiting Specialist

Reed Smith LLP; Philadelphia (Philadelphia County); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k) retirement plan

Medical insurance

Dental insurance

Vision insurance

Paid time off

Flexible spending accounts

Short-term and long-term disability coverage

Job summary

A leading law firm in Philadelphia is seeking a Legal Recruiting Specialist to support their recruiting initiatives. The Specialist will coordinate the law student recruitment process, manage interview logistics, and assist with both summer associate programs and new associate orientation. Ideal candidates will have a professional degree and strong organizational skills, along with a proactive attitude. The position offers a competitive salary range of $65,000 to $75,000 and a comprehensive benefits package.

Qualifications

• Zero to two years of prior administrative law firm or professional experience required.
• Demonstrated understanding of current market trends and philosophies.

Responsibilities

• Coordinate and reschedule interviews and pre-screening calls.
• Communicate interview details with applicants and interview teams.
• Support attorney recruiting through interview feedback and resume reviews.
• Assist in on-campus recruiting and maintain accurate real-time data.
• Engage with attorneys to build productive relationships.

Skills

Strong organizational skills

Excellent interpersonal and communication skills

Good judgment and professional demeanor

Maintain strict confidentiality

Strong knowledge of Microsoft Office including Word, Excel, and PowerPoint

Education

Bachelor's degree in a professional discipline

Job description

Overview

The Legal Recruiting Specialist will work with the Legal Recruiting team in the Philadelphia office. This role will be part of a dynamic and collaborative team dedicated to supporting Legal Recruiting initiatives and will work closely with the Assistant Director of U.S. Entry Level Recruiting. Responsibilities include coordination of the law student recruitment process and summer associate program, new associate orientation and integration, and support for lateral attorney recruiting in the Philadelphia and Wilmington markets.

Responsibilities

• Schedule pre-screening calls and full interview rounds, coordinate and reschedule as needed, monitor daily interview calendars, greet candidates upon arrival, confirm timely connections with interviewers.
• Serve as a primary point of contact, communicate interview details and updates with applicants and interview teams.
• Support end-to-end attorney recruiting by collecting and organizing interview feedback, reviewing resumes in connection with searches, and asking thoughtful questions to build understanding of the firm, practice groups, and legal landscape.
• Complete forms, compile data, perform administrative and routine tasks with accuracy and attention to detail.
• Assist with on-campus recruiting season, create interview schedules, coordinate travel arrangements, prepare pre-arrival information and arrival packages, follow up with candidates.
• Assist with registration for on-campus interviews for regional and select firmwide law schools.
• Maintain accurate real-time data in Vi and Digital File.
• Accept assignments from senior team members, seek guidance when needed, shadow experienced colleagues on recruiting activities.
• Engage with attorneys to build productive relationships across the firm.
• Assist with the summer program, lead planning and hosting of events, schedule trainings, correspond with summer associates, organize orientation logistics.
• Assist with new associate orientation, lead planning of welcome reception, schedule conference rooms, correspond with new associates, organize logistics.
• Track summer associate assignments, evaluations, and feedback, prepare and send offer letters and rejection communications with professionalism and confidentiality.
• Understand firm systems, policies, procedures, and goals to troubleshoot questions and issues.
• Work closely with Payroll, Benefits, L&D, IT, and HR teams across offices.
• Support firmwide special projects as assigned.

Job duties and responsibilities are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education

• Bachelor’s degree in a professional discipline required.

Experience

• Zero to two years of prior administrative law firm or professional experience required.
• Demonstrated understanding of current market trends and philosophies.

Skills

• Strong organizational skills
• Excellent interpersonal and communication skills
• Good judgment and professional demeanor
• Ability to provide an excellent first impression of the firm
• Ability to work effectively with all levels of personnel
• Ability to establish effective working relationships
• Ability to handle difficult situations appropriately
• Maintain strict confidentiality
• Highly motivated, creative, flexible, adaptable, results-oriented
• Strong knowledge of Microsoft Office including Word, Excel, and PowerPoint

Additional Information

Supervisory responsibilities

• None

Equipment used

• Personal computer and standard office equipment including telephone, calculator, copier, and scanner

Essential Job Functions

• Ability to sit or stand for extended periods and perform prolonged computer use
• Ability to use computers, telecommunications, and digital collaboration tools
• Ability to communicate effectively
• Ability to maintain attention to detail while analyzing complex information and managing multiple priorities
• Ability to apply sound judgment to decisions
• Ability to access, use, and safeguard confidential information
• Ability to work extended hours as required to meet business needs

Working conditions

• Required to work in the office a minimum of four days per week
• May be required to work hours beyond the normal daily schedule
• Weekly schedule to be discussed with direct supervisor

Pay ranges

This represents the presently anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

This is a non-exempt position. The hourly wage range for this role is $31.25 to $36.06, with an estimated annual compensation range of $65,000 to $75,000, based on expected hours.

Employee Benefits Overview

Our comprehensive benefits package includes:

• 401(k) retirement plan
• Medical insurance
• Health savings account
• Virtual health services
• Dental insurance
• Vision insurance
• Accident insurance
• Hospital indemnity insurance
• Critical illness insurance
• Life insurance
• Short-term disability coverage
• Long-term disability coverage
• Flexible spending accounts
• Lyra Health employee assistance program
• Paid family leave for eligible exempt and non-exempt staff
• Transportation benefit
• Back-up child care services
• College Coach program
• Pet insurance
• Paid time off available to full-time, non-temporary employees

Reed Smith offers a challenging work environment, business casual dress code, and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and a generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with core values of integrity, excellence, teamwork and respect, innovation, and impact. Reed Smith provides reasonable accommodations in accordance with law, including in the application and interview process.

Qualified candidates only. No search firms.