Attorney Practice Coordinator (Formerly Legal Secretary) - Chicago (Hybrid)

Littler; Chicago (IL); Hybrid; USD 66,606 - 83,248; Full time

Benefits offered by this job

Comprehensive health, dental, and vision plans

401(k) plan

Paid parental leave

Job summary

Littler in Chicago is looking for an Attorney Practice Coordinator to support multiple attorneys by managing tasks such as coordinating attorney support, maintaining contact lists, and ensuring timely document submissions. Candidates should have a minimum of 10 years’ experience as a litigation secretary and possess strong organizational and communication skills. The position offers a hybrid work schedule and a comprehensive benefits package, including health insurance and a 401(k) plan.

Qualifications

• Minimum 10 years of experience as a litigation secretary.
• Highly organized with ability to support multiple attorneys’ practices.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate attorney support from various corporate departments.
• Create and update matters in Virtual Binder.
• Verify court and other deadlines.

Skills

Organizational skills

Time management

Communication skills

Legal terminology knowledge

Knowledge of court rules

Tools

MS Office

Adobe

NetDocuments

Best Authority

BigHand

Job description

The Attorney Practice Coordinator coordinates and performs high level tasks to support multiple attorneys’ practices. Requires excellent time management, communication and organizational skills. Requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law. This position is resident in Chicago, IL and follows a hybrid work schedule working in-office 2-3 days per week.

Hourly salary range for this position is $48.35 to $60.43, contingent on relevant experience and education, and includes eligibility for performance‑based bonuses. We offer generous compensation and benefits packages.

Responsibilities

• Responsible for coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
• Responsible for accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation.
• Responsible for communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team.
• Responsible for verifying court and other deadlines and alerting attorneys.
• Responsible for creating and updating matters in Virtual Binder.
• Responsible for accurate and timely creation of Tables of Contents ("TOCs") and Tables of Authorities ("TOAs").
• Responsible for coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
• Responsible for e‑filing documents with courts and agencies in accordance with applicable rules.
• Responsible for timely and properly filing in NetDocuments.Responsible for accurately creating and submitting New Client Matters ("NCM") within firm standards.
• Responsible for coordinating transcription of audio recordings.
• Responsible for coordinating the printing and assembling of documents with office services personnel.
• Responsible for maintaining attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
• Responsible for timely submission of daily task log identifying projects and assignments.
• May be responsible for reviewing and revising client pre‑bills.

Qualifications

• Minimum 10 years of experience as a litigation secretary.
• Highly organized with ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively.
• Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs.
• Demonstrates initiative to identify, monitor and execute tasks related to case timelines.
• Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.
• Demonstrates advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
• Possesses extensive knowledge of court rules and ECF procedures.
• Demonstrates proficiency in using MS Office, Outlook and Adobe.
• Experience with document management systems (i.e., NetDocuments).
• Demonstrates expertise in BigHand to create compliant legal documents and correspondence.
• Demonstrates knowledge of legal terminology.

Benefits

We offer a generous benefits package to full‑time and part‑time employees working at least a 50% schedule. Benefits include comprehensive health, dental and vision plans for you, your spouse/domestic partner and children. In addition, we provide a superior 401(k) plan, ample time‑off programs, mental health programs, family building and caregiving support, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.

Littler Mendelson is proud to be an equal opportunity employer.