Attorney Practice Coordinator - San Jose (Hybrid)

Littler; San Jose (CA); Hybrid; USD 63,000 - 71,000; Full time

Benefits offered by this job

Performance-based bonuses

Benefits package

Job summary

Littler is seeking an Attorney Practice Coordinator to support multiple attorneys with high-level tasks in a hybrid San Jose office. The role emphasizes calendar management, document preparation, e-filing, and close coordination with the Attorney Resource Team.

The ideal candidate will have 5+ years of professional experience, strong organizational and time-management skills, and proficiency with MS Office, NetDocuments, and BigHand. Bachelor’s degree preferred.

Qualifications

• 5+ years in a professional or educational environment.
• Highly organized with ability to support multiple attorneys’ practices.
• Strong time management and prioritization of needs.
• Initiative to identify, monitor and execute tasks related to case timelines.
• Strong written and verbal communication with internal and external parties.
• Knowledge of TOC/TOA creation and court rules (ECF).
• Proficiency with MS Office, Outlook and Adobe.
• Experience with NetDocuments and BigHand for legal documents.

Responsibilities

• Coordinate attorney support from Attorney Resource Team and other departments, including calendar and billing.
• Submit complete and accurate materials to Attorney Resource Team with thorough instructions.
• Communicate with case team to avoid duplicate requests.
• Verify court deadlines and alert attorneys.
• Create/update matters in Virtual Binder.
• Create TOCs and TOAs accurately.
• Coordinate and finalize filings with courts/agencies and serve parties.
• E-file documents per rules and timelines.
• File in NetDocuments timely.
• Create and submit New Client Matters (NCM).
• Coordinate transcription of audio recordings.
• Coordinate printing and assembly of documents with office services.
• Maintain attorney contact lists in Outlook and CRM (InterAction).
• Submit daily task logs of projects and assignments.
• Review/revise client pre-bills if needed.

Skills

Time management

Organization

Communication

Written and verbal communication

Education

Bachelor's degree (preferred)

Tools

MS Office

Outlook

Adobe

NetDocuments

BigHand

Job description

The Attorney Practice Coordinator coordinates and performs high level tasks to support multiple attorneys’ practices. Requires excellent time management, communication and organizational skills. Requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law.

This is a hybrid position resident in San Jose, California and follows a 37.5 hour per week schedule, working in-office 2-3 days per week.

Pursuant to California regulation, the hourly salary range for this position is $45.67 - $51.44, contingent on relevant experience and education, and includes eligibility for performance-based bonuses. We offer generous compensation and benefits packages. For more information visit: https://www.littler.com/benefits/state-details.

Responsibilities

• Responsible for coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
• Responsible for accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation.
• Responsible for communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team.
• Responsible for verifying court and other deadlines and alerting attorneys.
• Responsible for creating and/or updating matters in Virtual Binder.
• Responsible for accurate and timely creation of Tables of Contents (“TOCs”) and Tables of Authorities (“TOAs”).
• Responsible for coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
• Responsible for e-filing documents with courts and agencies in accordance with applicable rules.
• Responsible for timely and properly filing in NetDocuments.
• Responsible for accurately creating and submitting New Client Matters (“NCM”) within firm standards.
• Responsible for coordinating transcription of audio recordings.
• Responsible for coordinating the printing and assembling of documents with office services personnel.
• Responsible for maintaining attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
• Responsible for timely submission of daily task log identifying projects and assignments.
• May be responsible for reviewing and revising client pre-bills.

Qualifications

• Minimum 5 years of experience in a strong professional or educational environment.
• Highly organized with ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively.
• Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs.
• Demonstrates initiative to identify, monitor and execute tasks related to case timelines.
• Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.
• Demonstrates advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
• Possesses extensive knowledge of court rules and ECF procedures.
• Demonstrates proficiency in using MS Office, Outlook and Adobe.
• Experience with document management systems (i.e., NetDocuments).
• Demonstrates expertise in BigHand to create compliant legal documents and correspondence.
• Demonstrates knowledge of legal terminology.
• Bachelor's degree preferred.

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years.

Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

Benefits

We offer a generous benefits package to full-time and part-time employees working at least a 50% schedule. Benefits include comprehensive health, dental and vision plan for you, your spouse/domestic partner and children. In addition, we provide a superior 401(k) plan, ample time off programs, mental health programs, family building and caregiving, generous paid parental leave, life insurance, disability insurance, a wellness program, flexible spending accounts, and an employee referral bonus program.

For more information about our benefits visit: www.littler.com/benefits/state-details.

For more information about our firm visit: www.littler.com.

Littler Mendelson is proud to be an equal opportunity employer.

This job posting is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.