Attorney Intake Specialist

The Law Office of Barry E. Janay, P.C.; Livingston (NJ); On-site; USD 40,000 - 60,000; Full time

Job summary

The Law Office of Barry E. Janay, P.C. in Livingston, NJ, seeks a full-time on-site Attorney Intake Specialist to manage incoming client inquiries, conduct detailed intake interviews, and document case facts accurately.

This role supports attorneys by evaluating matters for alignment with practice areas and preparing files for review. You will coordinate appointments, communicate with clients and third parties, and maintain organized records to ensure efficient case handling and smooth operation

Qualifications

• Strong foundation in Law and ability to summarize legal issues clearly.
• Knowledge of Labor and Employment Law and related practice areas helpful for initial case assessment.
• Ability to support attorneys by accurately gathering and organizing client information.
• Proficiency in Research to assist with preliminary fact-finding and case background checks.

Responsibilities

• Manage incoming client inquiries and conduct detailed intake interviews.
• Document case facts and client information accurately.
• Evaluate potential matters for alignment with the firm’s practice areas.
• Coordinate appointment scheduling and prepare files and summaries for attorneys.
• Communicate with clients, opposing parties, and third parties as needed.
• Maintain organized records and support the legal team with follow-up, basic research, and administrative tasks.

Skills

Legal understanding

Lawyer communication

Legal research

Client intake & documentation

Job description

Company Description

The Law Office of Barry E. Janay, P.C. (LOBEJ), established in 2004, is a full-service law firm serving clients across New York and New Jersey. The firm offers a broad range of legal services, including Wills, Trusts & Estate Planning, Business Law, Civil Litigation, Bankruptcy, Debtor Protection, Commercial/Collections, Immigration, Real Estate, Aviation Law, and Civil Rights. LOBEJ is committed to providing high-quality, cost-effective legal counsel and representation, with strong capabilities in both mediation and litigation. Led by founder Barry E. Janay, Esq., the firm emphasizes innovation, leadership, and client-focused service for individuals and businesses.

Role Description

The Attorney Intake Specialist is a full-time, on-site role based in Livingston, NJ. This position is responsible for managing incoming client inquiries, conducting detailed intake interviews, and accurately documenting case facts and client information. The role includes evaluating potential matters for alignment with the firm’s practice areas, coordinating appointment scheduling, and preparing files and summaries for attorneys. The Attorney Intake Specialist will communicate with clients, opposing parties, and third parties as needed, maintain organized records, and support the legal team with follow-up, basic research, and administrative tasks that facilitate efficient case handling.

Qualifications

• Strong foundation in Law, with the ability to understand and summarize legal issues clearly.
• Knowledge of Labor and Employment Law and related practice areas helpful for initial case assessment.
• Ability to support attorneys in providing Legal Advice by accurately gathering and organizing client information.
• Proficiency in Research to assist with preliminary fact‑finding and case background checks.
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