ATTORNEY GENERAL - LEGAL SECRETARY

State of Nevada; Carson City (NV); On-site; USD 42,000 - 64,000; Full time

Job summary

The State of Nevada, Attorney General’s Office in Carson City seeks a skilled Legal Secretary to support attorneys, executive staff, and colleagues in a fast-paced environment. You will research, draft and format legal documents, manage calendars, prepare filings, and coordinate travel and financial paperwork.

Under supervision, you will handle confidential information, maintain filing systems, track deadlines, and liaise with courts, agencies, and the public to ensure accurate, timely case

Qualifications

• Two years of applicable experience as described in the job duties or in a similar role.
• Experience preparing legal documents, correspondence, calendaring, and filed materials.
• Strong proofreading, research, and organizational skills for complex legal work.

Responsibilities

• Provide specialized legal secretarial project and case management duties for the AG, boards, commissions, and agencies within the State.
• Respond to inquiries on a variety of matters.
• Research, draft, format, and prepare legal and general documents, pleadings, and published materials.
• Proofread and verify the accuracy of citations and quotations by checking legal sources.
• Process and file documents, pleadings, and published materials with appropriate courts, boards, commissions, and other entities.
• Track responses and deadlines for submittals/filings and related actions.
• Gather, compile, organize, and prepare materials for use in legal and general proceedings.
• Establish and maintain filing systems and cross-referencing for case files.
• Maintain calendars, deadlines, travel arrangements, and prepare travel claims.

Skills

Customer service

Interpersonal communication

Office software

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Legal Secretaries within the Attorney General's Office (AGO) perform specialized, complex project and case management duties for attorneys, the executive team, and other staff within the AGO to include, but not limited to, conducting research; preparing administrative, civil, criminal, legal and general documents, pleadings, and published materials; calendaring; maintaining records; assisting on legal argument preparation for all courts, bodies, and other entities; and assisting with problems and inquiries which are of a legal and general nature. Under general supervision, incumbents perform the full range of legal secretarial duties for the work unit, in Carson City. Experience preparing legal documents, correspondence, calendaring, electronic court filing, maintaining records, and preparing fiscal and travel related documents is required. AG Legal Secretaries perform specialized and complex project and case management duties for the Attorney General(AG), attorneys, executive team, and other staff.

AG Legal Secretaries perform specialized and complex project and case management duties for the Attorney General (AG), attorneys, executive team, and other staff.

Two or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

1. Provide specialized legal secretarial project and case management duties for the AG, boards, commissions, and agencies within the State.
2. Respond to inquiries on a variety of matters.
3. Research, draft, format, and prepare legal and general documents, pleadings, and published materials.
4. Proofread and verify the accuracy of citations and quotations by checking legal sources.
5. Process and file documents, pleadings, and published materials with appropriate courts, quasi-judicial bodies, and other entities.
6. Track responses and receipts due upon or after submittals/filings and dates for other subsequent actions.
7. Gather, compile, organize, and prepare relevant materials for use in legal and general proceedings.
8. Review project, case, and reference files and locate and verify specific and abstract information.
9. Establish and maintain legal and general correspondence filing and cross-filing systems.
10. Record case inventory information for record-keeping and retrieval.
11. Prepare files for archiving and storage in compliance with established retention schedules.
12. Research and maintain technical applications and related information of portals, dashboards, systems, and programs.
13. Provide information to State and local governments, attorneys, court personnel, the public, and others.
14. Gather and research a variety of information and determine information to provide or refer to others.
15. Serve as liaison between professional legal staff, agency personnel, and the public.
16. Open, review, route, and distribute incoming mail and process outgoing mail.
17. Maintain multiple calendars, schedule meetings and training, make travel arrangements, and prepare payment and travel claims.
18. Prepare and type requisitions and purchase orders.
19. Perform related duties as assigned.

Knowledge of:

• Applicable federal, State, and local laws, regulations, rules, codes, ordinances, and agency policies and procedures.
• Case and project management; legal practices and processes for various courts and judicial districts; administrative, civil, and criminal law and the differences between them.
• Legal practices and procedures for various courts and judicial districts; legal terminology; requirements for preparing, typing, and formatting a variety of complex legal documents, pleadings, published materials, or other related materials.
• Procedures for processing and filing documents, pleadings, and published materials with courts, boards, and/or commissions and/or other entities; researching and ensuring accuracy of legal citations; legal office procedures; business English.
• Standard office procedures such as filing, typing, formatting, duplicating materials, answering telephones, and distributing mail; data entry techniques; telephone etiquette; correct English usage, grammar, and punctuation; proper spelling of commonly used words; operation of computers and other modern office equipment; manual and computerized filing methods; basic math.

Skill in:

• Customer service.
• Interpersonal and communication, both verbal and written.
• Use and operation of office and job-related equipment and software.

Ability to:

• Differentiate between public, privileged, and confidential information and ensure privacy and confidentiality; act as a liaison with other entities.
• Receive inquiries and resolve complaints from staff, clientele, and the public; establish, organize, and maintain complex filing systems including indexed and cross-referenced materials.
• Research information from a variety of sources; compile and update information and prepare reports related to specific and general activities; transcribe recordings.
• Interpret and apply information to specific situations and problems for which there may be no clear-cut procedures, guidelines, or precedent; find solutions to problems through independent research, critical thinking, logical reasoning, factual comparisons, and examination of detailed information.
• Accurately prepare, type, format, process, review, and file a variety of complex documents, pleadings, and published materials.
• Maintain accurate calendaring of deadlines; compose general documents and published materials; read and comprehend laws, regulations, court rules, policies, and procedures; maintain accurate time records for various projects and case management; set up, maintain, and manage project and case files.
• Read and understand manuals and other detailed written instructions; understand and follow verbal and written directions; communicate and work cooperatively with others; perform mathematical calculations; schedule meetings and appointments; perform reception duties.