Attendance & PEIMS Specialist (26-27)

KIPP Texas Public Schools; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision plans

Competitive vacation and PTO policies

Paid family leave

Flexible spending account or HSA

Employee assistance programs

Job summary

A prominent educational organization in Austin, Texas, is seeking an Attendance & PEIMS Specialist. This role involves managing school attendance processes, maintaining accurate student data, and ensuring compliance with regulations. The ideal candidate will be bilingual in English and Spanish, possess strong project management skills, and have experience with data management. This position offers competitive benefits and opportunities for professional growth in a mission-driven community.

Qualifications

• Must be bilingual in English and Spanish.
• Experience with managing and entering data required.
• Strong project and time management skills needed.

Responsibilities

• Manage school attendance process and maintain attendance records.
• Maintain accurate student data in compliance with regulations.
• Process student enrollment and maintain lottery records.

Skills

Bilingual: English and Spanish

Project and time management skills

Data management

Customer service mindset

Problem-solving

Education

High school diploma or equivalent

Job description

Attendance & PEIMS Specialist

The Attendance & PEIMS Specialist is a school based position responsible for maintaining impeccable student information data and record keeping, assisting with seamless school operations, and supporting excellent teaching and learning by providing data to inform decisions.

About the Role

Every member of the Team & Family at KIPP Texas Public Schools plays a critical role in ensuring our students have the skills and confidence to pursue the paths they choose. The Attendance & PEIMS Specialist is the data and student information expert at the school.

Responsibilities

Manages school attendance process and maintains attendance records.

• Partners with students, staff and parents to ensure students attend school every day
• Trains teachers on attendance procedures and inputs the data into the Student Information System (SIS)
• Documents all attendance changes, corrects attendance data, and completes audits as needed
• Communicates attendance reporting to staff and indicates when a student is at risk
• Participates in the weekly attendance check‑in meeting with increasing responsibilities over time

Maintains accurate student data and information in compliance with federal, state, and school expectations.

• Audits and corrects student data issues in the SIS and completes Public Education Information Management System (PEIMS) reporting
• Generates and reviews reports and verifies with appropriate stakeholders
• Manages incoming and outgoing requests for student records through TREx
• Enters and updates master and student schedules in SIS
• Reviews and determines eligibility for a variety of programs and ensures that eligibility is correctly documented in systems
• Runs grade verification reports for each grading cycle and prints progress reports and report cards

Processes documentation for student enrollment and maintains all lottery records.

• Verifies students are fully enrolled and makes any data corrections in registration packets and the SIS
• Collects any required documents for students to enroll
• Sets up, manages, and audits student folders
• Accepts transfer requests from families and coordinates the process with other schools
• Handles external student document requests
• Tracks leaver information and ensures that withdrawal meetings are held
• Prepares transcripts and provides proof of enrollment

Qualifications

Bilingual: English and Spanish required.

• Unwavering commitment to the KIPP Texas mission, core values and willingness to go above and beyond to meet the needs of KIPP Texas students, families, and staff
• Strong project and time management skills; ability to effectively backwards plan, juggle multiple priorities with great attention to detail, and deliver consistent and timely results
• Experience with managing and entering data
• Sense of humility, customer service mindset, and shows urgency and the ability to proactively solve problems and make decisions quickly
• Ability to establish relationships and communicate effectively with stakeholders and partners

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The person in this position needs to be able to move about inside and outside the school throughout the workday.
• The candidate is expected to attend conferences, meetings and training sessions both virtually and in person within the Region.

Additional Requirements

• Reliable transportation is needed for travel between campuses
• Ability to maintain emotional control under stress.
• Work with frequent interruptions.

Work Environment & Travel Requirements

Reports to school site Monday‑Friday. Typical school environment with frequent interruptions.

Minimal travel; may travel to other school sites or regional offices for professional learning or meetings.

Benefits

• Comprehensive medical, dental, and vision plans with coverage options for employees and their families.
• Competitive vacation and flexible paid time off (PTO) policies.
• Paid family leave.
• Flexible spending account or high‑yield HSA.
• Employee assistance programs.
• KIPP also offers the following employee‑paid benefits: legal plans, LifeLock identity protection, life insurance and disability insurance.

EEO

KIPP Texas is an Equal Opportunity Employer. KIPP Texas ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making an application for any opening should contact the Talent Team. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job duties. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.