Athletics Coordinator

Vernon Hills Park District; Vernon Hills (IL); On-site; USD 28,000 - 39,000; Part time

Job summary

Vernon Hills Park District is seeking a Part-time Athletics Coordinator to support planning, organization and day-to-day coordination of district athletic programs, youth and adult leagues, events, and field reservations.

You will work with staff, volunteer coaches, schools and partners to deliver safe, high-quality opportunities in line with Park District standards. The role reports to the Recreation Facilities Manager and requires flexible evenings/weekends.

Qualifications

• Two years of athletics, recreation programming or sports administration experience.
• CPR/AED and First Aid certifications required within 60 days of hire.
• Associate degree or higher in Parks and Recreation, Physical Education, or related field.
• Excellent organization, communication, and customer service skills.

Responsibilities

• Coordinate youth and adult sports leagues, athletic programs, tournaments and special events.
• Prepare seasonal athletic program schedules, league calendars, practice arrangements and event logistics.
• Coordinate athletic field reservations and facility use with local schools, organizations, affiliates and leagues.
• Serve as a point of contact for participants, families, volunteer coaches, officials and league partners.
• Assist with recruitment, orientation, training and scheduling of part-time and seasonal athletic staff and volunteer coaches.
• Coordinate game-day and event staffing, officials, equipment setup and program readiness.
• Inspect athletic fields, facilities and equipment for safety, cleanliness and functionality.

Skills

Organization

Customer service

Communication

Scheduling

Program coordination

Education

Associate degree or higher in Parks and Recreation, Physical Education, Sports Management or a closely related field

CPR/AED and First Aid certification

Job description

The part-time Athletics Coordinator supports the planning, organization and day-to-day coordination of District athletic programs, youth and adult sports leagues, events and field reservations. The position works with staff, volunteer coaches, schools, community organizations and league partners to deliver safe, organized and high-quality athletic opportunities consistent with Park District standards.REPORTS TO: Recreation Facilities ManagerESSENTIAL JOB FUNCTIONSCoordinate youth and adult sports leagues, athletic programs, tournaments and special events.Prepare seasonal athletic program schedules, league calendars, practice arrangements and event logistics.Coordinate athletic field reservations and facility use with local schools, organizations, affiliates and leagues.Serve as a point of contact for participants, families, volunteer coaches, officials, community groups and league partners.Assist with recruitment, orientation, training and scheduling of part-time and seasonal athletic staff and volunteer coaches; communicate concerns to supervisor.Coordinate game-day and event staffing, officials, equipment setup and program readiness.Inspect athletic fields, facilities and equipment for safety, cleanliness and functionality; report maintenance needs.Assist with program registration setup, schedule updates, rosters, records and District publication copy.Track program participation, registration statistics, supply inventory and expenses; assist with budget preparation and monitoring.Coordinate purchasing requests and distribution of athletic supplies and equipment within approved budgets.Collaborate with Marketing to promote athletic programs and communicate schedules, changes and program information.Collect participant feedback, help evaluate seasonal programs and recommend improvements.Provide operational support at Sullivan Community Center and other District athletic program sites as assigned.Follow District policies, safety procedures and emergency response protocols; promptly report incidents and concerns.Work flexible part-time hours, including evenings and weekends, as required by league and event schedules.Perform other duties as assigned.SAFETY AND RISK MANAGEMENTMaintain working knowledge of District and departmental safety rules.Attend required safety meetings and in-service trainings.Follow the Risk Management Manual, Emergency Response Plan, and OSHA compliance policies.Train and drill assigned staff on medical emergencies, evacuation, and disaster procedures.PSYCHOLOGICAL CONSIDERATIONSApply common sense and follow verbal, written, or diagrammed instructions.Solve problems involving several concrete variables.Maintain a high level of confidentiality.Demonstrate flexibility and sound judgment when responding to changing program and facility needs.PHYSIOLOGICAL CONSIDERATIONSThe physical demands described are representative of those required to perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Regularly use hands, talk and hear; frequently stand, sit and walk; occasionally reach, bend, twist and kneel.Requires close, distance and peripheral vision, depth perception and ability to adjust focus.Lift and move objects up to 40 pounds, using assistance or equipment as appropriate.ENVIRONMENTAL CONSIDERATIONSWork in office and recreation facility settings and at outdoor programs and events.May be exposed to noise, cleaning chemicals, communicable diseases and bloodborne pathogens.May work in extreme weather conditions, including heat, cold, wind and rain.COGNITIVE CONSIDERATIONSCommunicate effectively in English, verbally and in writing.Read, write, organize materials and maintain accurate records.Demonstrate time management, organization, safety awareness and judgment.Follow oral and written directions and respond appropriately to operational issues.Note: This job description outlines primary responsibilities and may evolve based on organizational needs. It is not an exhaustive list of responsibilities, skills, duties, requirements or working conditions. Management reserves the right to review and revise the position as circumstances change.Associate degree or higher in Parks and Recreation, Physical Education, Sports Management or a closely related field required, plus a minimum of two years of relevant athletics, recreation programming or sports administration experience. CPR/AED and First Aid certification required within 60 days of hire. Must successfully complete District-required pre-employment screening. Strong organization, customer service, communication, scheduling and program coordination skills required. Ability to work evenings and weekends based on program schedules.