Athletic Secretary

South Lake High School; Saint Clair Shores (MI); On-site; USD 36,000 - 52,000; Full time

Job summary

South Lake Schools—St. Clair Shores, MI—seeks an Athletics Secretary to provide essential administrative support to the Athletic Director and department.

The role involves coordinating schedules, maintaining records, processing financial documents, and serving as a main point of contact for students, families, coaches, officials, and vendors. The ideal candidate will have a high school diploma or equivalent, with an associate degree preferred, and several years of clerical experience in a school

Qualifications

• High school diploma or equivalent required.
• Associate degree or related training preferred.
• Minimum of three years of clerical or administrative experience, preferably in a school setting.
• Proficiency with Microsoft Office, spreadsheets, databases and electronic recordkeeping.
• Knowledge of basic bookkeeping, purchasing, and cash handling.

Responsibilities

• Provide primary secretarial and administrative support to the Athletic Director and Department.
• Serve as a primary contact for students, families, coaches, officials and vendors.
• Respond to calls and inquiries with accurate information on schedules and events.
• Prepare and maintain correspondence, reports, calendars, rosters, contracts and forms.
• Maintain calendars, records, and electronic communications for the Athletic Director.
• Monitor student-athlete eligibility and compliance with governing bodies and district rules.
• Process purchase orders, invoices, and financial documents per district procedures.
• Maintain athletic department accounts, revenues, expenditures, and budgets.

Skills

Microsoft Office

Organizational skills

Time management

Written communication

Verbal communication

Confidentiality

Recordkeeping

Education

High school diploma or equivalent

Associate degree or related training

Tools

Microsoft Office

Spreadsheets

Databases

Electronic recordkeeping systems

Job description

Athletic Secretary

South Lake Schools South Lake High School - St. Clair Shores, Michigan Open in Google Maps

Job Details

Job ID: 5952061

Application Deadline: Oct 18, 2026 11:59 PM (Eastern Standard Time)

Posted: Oct 06, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

SOUTH LAKE SCHOOLS

VACANCY NOTICE

Athletics Secretary, Classification I-B

At South Lake Schools, we believe great schools are built through strong relationships. Together with our community, we create an engaging and nurturing environment where students thrive and staff feel valued, connected, and supported. Our small-school setting fosters meaningful collaboration and the opportunity to make a lasting impact on learners. Located along beautiful Lake St. Clair in St. Clair Shores, Michigan, our district offers a welcoming community with convenient access to the cultural attractions, dining, entertainment, and professional sports of Detroit, as well as the region’s scenic orchards, cider mills, and outdoor recreation, making South Lake Schools an exceptional place to live, work, and grow.

Job Goal

To provide administrative, clerical, financial, and organizational support necessary for the efficient operation of the High School Athletic Department and, as assigned, the High School office.

Minimum Qualifications

• High school diploma or recognized equivalent required.
• Associate degree, post-secondary coursework or training in business, office administration, bookkeeping, or a related area preferred.
• Minimum of three (3) years of clerical, secretarial, or administrative experience, preferably in a school setting.
• Demonstrated proficiency with Microsoft Office, spreadsheets, databases, electronic recordkeeping systems, and other District-approved technology platforms.
• Working knowledge of basic bookkeeping, purchasing, cash-handling, and financial recordkeeping practices.
• Knowledge of interscholastic athletics and MHSAA requirements preferred.
• Strong organizational, time-management, written communication, and verbal communication skills.
• Ability to prioritize responsibilities, manage frequent interruptions, meet deadlines, and work independently.
• Ability to maintain accurate and confidential student, employee, medical, and financial records.
• Ability to communicate effectively and professionally with students, families, employees, officials, visiting schools, vendors, and community members.
• Demonstrated dependability, integrity, sound judgment, and attention to detail.
• Ability and willingness to learn the software applications and electronic platforms used by the District and Athletic Department.
• Ability to meet all applicable legal and District requirements for employment.
• Ability to meet or exceed the expectations established in the Michigan Department of Education’s Michigan Code of Educational Ethics.
• Such alternatives to the above qualifications as the Superintendent or designee may find appropriate and acceptable.

Reports to

Athletic Director/High School Administration

Performance Duties and Essential Functions

• Provide primary secretarial and administrative support to the Athletic Director and Athletic Department.
• Serve as a primary point of contact for student-athletes, families, coaches, officials, visiting schools, league representatives, vendors, and community members.
• Respond to telephone calls, electronic communications, visitors, and routine inquiries, providing accurate information regarding athletic schedules, procedures, programs, and events.
• Prepare, proofread, distribute, and maintain correspondence, reports, schedules, rosters, forms, contracts, announcements, and other Athletic Department documents.
• Maintain the Athletic Director’s calendar, appointments, meetings, records, files, mail, and electronic communications.
• Maintain accurate and organized electronic and paper records in accordance with District procedures and applicable record-retention requirements.
• Collect, review, organize, and maintain student-athlete registration and participation documentation, including physical examination forms, consent forms, emergency information, insurance information, and other required records.
• Assist the Athletic Director with monitoring student-athlete eligibility and compliance with Michigan High School Athletic Association, league, and District requirements.
• Prepare master eligibility lists and other required documentation for review and approval by the Athletic Director or other authorized administrator.
• Maintain accurate student-athlete rosters and records related to participation, academic eligibility, physical examinations, injuries, and other required information.
• Identify and report missing, incomplete, or potentially noncompliant student-athlete documentation to the Athletic Director.
• Maintain accurate calendars for athletic contests, practices, tournaments, facility use, and other Athletic Department events.
• Assist with scheduling and confirming contests, practices, tournaments, officials, game workers, transportation, facilities, and other event-related services.
• Coordinate athletic transportation requests and communicate schedules and changes to coaches, transportation personnel, and other affected individuals.
• Communicate schedule additions, changes, postponements, and cancellations to coaches, officials, game workers, transportation personnel, custodial and maintenance personnel, opposing schools, families, and other affected parties.
• Coordinate with appropriate District personnel regarding facility access, field and facility preparation, maintenance, technology, security, custodial services, and other operational needs for athletic events.
• Maintain athletic facility-use schedules for District programs and approved outside organizations, as assigned.
• Assist with preparations for home athletic events, including staffing, ticketing, passes, officials, visiting‑team information, facility arrangements, and other event needs.
• Assist with athletic awards, certificates, varsity letters, banquets, senior recognition activities, team photographs, tournaments, and other special events.
• Attend or provide support for evening and weekend athletic events when assigned.
• Maintain accurate and current Athletic Department information on the District website, calendars, announcements, and other District‑approved communication platforms.
• Prepare and distribute athletic schedules, event information, program updates, and other routine communications.
• Communicate with coaches regarding deadlines, required documentation, eligibility information, transportation, scheduling, purchasing, event operations, and other administrative matters.
• Refer media requests, sensitive public inquiries, complaints, and matters requiring administrative judgment or authority to the Athletic Director or Building Principal.
• Prepare and process purchase orders, requisitions, invoices, check requests, reimbursements, deposits, and other financial documents in accordance with District procedures and internal controls.
• Maintain accurate records of Athletic Department accounts, revenues, expenditures, and budget balances, and assist with budget monitoring and the preparation of financial reports.
• Receive, document, secure, reconcile, and prepare for deposit gate receipts, ticket revenue, participation fees, and other Athletic Department funds in accordance with District cash‑handling procedures.
• Process documentation for payments to officials, game workers, transportation providers, vendors, and other authorized recipients.
• Assist with ordering, receiving, distributing, and maintaining inventories of athletic supplies, materials, and equipment.
• Promptly report financial discrepancies or concerns to the Athletic Director, Building Principal, or appropriate Business Office personnel.
• Maintain current coaching staff rosters, contact information, contracts, certifications, training records, and other required personnel documentation.
• Assist with the administrative processing of coaching appointments, contracts, payroll information, reimbursements, and required employment documentation.
• Monitor the submission of required coaching certifications, training records, employment documents, and other materials, and notify the Athletic Director of missing or incomplete documentation.
• Provide coaches with routine forms, schedules, deadlines, procedures, and other administrative information.
• Provide additional secretarial and clerical support to the High School office as assigned by the Building Principal and as athletic responsibilities