Athletic Programs Coordinator

City-of-Boca-Raton,-Fl; Boca Raton (FL); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health Insurance Benefits

Generous Paid Time Off

Continuous Service Benefit

Work-Life Balance

Retirement Plans

Job summary

The City of Boca Raton is seeking an Athletic Programs Coordinator to manage day-to-day operations of athletic programs and events. This role requires coordinating leagues, training schedules, and ensuring safe, organized activities under the Athletic Programs Administrator.

Responsibilities include billing and tracking field usage, reporting on participation, and enforcing safety policies. Strong communication and multitasking are essential to success in this role.

Qualifications

• Requires a college degree in recreation, physical education or a related field.
• Experience coordinating sports leagues, trainings, and events.
• Strong communication and multi-tasking abilities.

Responsibilities

• Coordinate scheduling of practices, competitions, and events for recreational activities.
• Manage facility bookings and field layouts to support events.
• Serve as liaison between user groups and administration on program details.

Skills

Program planning

Event management

Scheduling

Education

College degree in recreation/physical education or related field

Tools

Sports management software

Scheduling tools

Communication platforms

Job description

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job - it’s your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

Why Boca Raton?

As the second largest city in Palm Beach County, the City of Boca Raton offers robust benefits to their employees:

• Health Insurance Benefits: No-cost employee Medical, Dental & Vision plans
• Generous Paid Time Off: 12 paid holidays + vacation, sick, and 3 floating holidays
• Continuous Service Benefit: Paid out annually after 5 years of service
• Work-Life Balance: Flexible work schedule
• Retirement Plans: Two pension/retirement options to choose from

Whether you're starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.

General Statement of Job:

The Athletic Programs Coordinator position manages and oversees the day-to-day operations of athletic programs and events. This individual will be responsible for coordinating sports leagues, training schedules, and ensuring that all activities run smoothly. Under the supervision of the Athletic Programs Administrator, this position performs administrative duties such as billing and tracking field usage while ensuring all policies and procedures are safely met. In this role, excellent communication skills and the ability to manage multiple tasks efficiently are required.

• Coordinate scheduling of practices, competitions, and events for recreational activities with internal and external user groups.
• Ensure logistical needs are met for events, such as facility bookings and proper field layouts.
• Act as a liaison between user groups and administration regarding program details and issues
• Prepare and present reports on program participation and residency breakdown.
• Monitor adherence to safety protocols, risk management policies, and ensure proper documentation of incidents or injuries.

Related tasks

• Maintains records of participation and residency.
• Investigate complaints related to program operations, facilities, or staff, and propose solutions to improve the experience.
• Manage the booking of sports facilities (e.g., gymnasiums, fields, courts) for practices, events, and competitions, ensuring there are no conflicts with other programs.
• Performs related tasks as required

Knowledge of

• Program planning, scheduling and event management.
• Various sports rules, equipment and regulations.

Skilled in

• Communication with the ability to deliver clear instructions to user groups and internal staff.
• Competency with sports management software, scheduling tools, and communication platforms.

Ability to

• Adapt to changing schedules, weather conditions, and unexpected challenges that arise during athletic events or training sessions.
• Resolve conflicts and maintain a positive environment.
• Juggle multiple responsibilities, including planning, overseeing daily activities, and managing long‑term projects.
• Address issues quickly and effectively, such as conflicts, logistical problems, or unanticipated changes in schedules.

• Any combination of education and experience equivalent to graduation from an accredited college or university with major course work in recreation, physical education or related field

Preferred Qualifications

• Experience in the field of venue booking and/or administrative office management.

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• Criminal Background Check
• Employment Verification

Physical and Environmental Demands and Conditions

The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Occasionally moving about within the immediate work area to accomplish tasks
• Occasionally repeating motions that may include the wrists, hands, and/or fingers
• Continuously remaining in a stationary position, often standing or sitting for prolonged periods
• Continuously communicating with others to exchange information
• Continuously operating a computer and other equipment using motions requiring manual dexterity or fine motor skills
• Continuously assessing the accuracy, neatness, and thoroughness of the work assigned
• Continuously observing details accurately and identifying variances
• Continuously working in a normal office environment with few physical discomforts
• Continuously maintaining regular in‑office or on‑site attendance

Essential Employee Designation

When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, any employee may be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.