ATA Carnet Associate (NY)

USCIB Welcomes New Co; Northern, New York (KY, NY); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Transportation benefits

Flexible spending account

Job summary

USCIB in New York City seeks a Carnet Associate to provide operational support for ATA Carnet issuance and claims administration, including processing customs documentation, preparing claims letters, and maintaining accurate records.

The role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while delivering excellent customer service and teamwork with issuing representatives and stakeholders.

Qualifications

• Bachelor’s degree preferred; Associate’s degree plus relevant experience or two years of equivalent professional experience in supply chains or logistics will be considered.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a detail-oriented environment.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities, including basic mathematical aptitude and attention to detail.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint; experience with data analysis, automation tools, or Python is a plus.
• Ability to work both independently and collaboratively as part of a team.
• Interest in international trade, customs procedures, logistics, or global business is a plus.

Responsibilities

• Distribute and manage correspondence received through the FNGA mailbox.
• Process incoming documentation received from CBP ports and other stakeholders.
• Scan, distribute, and match Carnet vouchers and customs documentation received from CBP.
• Prepare various Carnet claim letters and supporting documentation for review by Carnet managers.
• Assist ATA Carnet Issuing Representatives with application processing, document preparation, data entry, record maintenance, and other activities related to the timely issuance of ATA Carnets.
• Support Carnet issuance, claims administration, reconciliations, and other ATA Carnet program functions as needed to ensure efficient operations and excellent customer service.
• Maintain accurate electronic and physical records of Carnet transactions, claims files, and supporting documentation.
• Assist with special projects, reporting requirements, and operational initiatives within the ATA Carnet Department.

Skills

Highly organized

Written and verbal communication

Analytical and problem-solving

Microsoft Office Suite

Python basics

Education

Bachelor’s degree preferred

Associate’s degree + relevant experience or 2 years in supply chains or logistics

Tools

Python

Microsoft Office Suite

Job description

Position: ATA Carnet Associate
Organization: United States Council for International Business
Reports to:Senior Manager, ATA Carnet
Location:New York City

THE OPPORTUNITY – About USCIB

Founded in 1945, USCIB promotes open markets, competitiveness and innovation, sustainable development, and corporate responsibility, supported by international engagement and regulatory coherence. Its focus is on international policy in the multilateral system, and its members include U.S.-based global companies and professional services firms from every sector, with operations in every region of the world. As the sole American representative of the International Chamber of Commerce, the International Organization of Employers and the Business and Industry Advisory Committee to the OECD, USCIB provides business views to the Administration and to policy makers and regulatory authorities worldwide and works to facilitate international trade and investment. In addition, USCIB serves as the National Guaranteeing Association for ATA Carnets, which allows temporary, tax and duty-free imports overseas for trade shows, commercial samples and professional equipment. More at www.uscib.org

POSITION SUMMARY

We are seeking a highly organized, detail-oriented, and proactive individual to join USCIB’s ATA Carnet team as a Carnet Associate. In this role, you will provide operational support for USCIB’s ATA Carnet issuance and claims administration functions. Responsibilities include processing customs documentation, preparing claims correspondence, maintaining accurate records, supporting carnet issuance activities, and assisting with various departmental processes and reconciliations. The ideal candidate is organized, customer-focused, and able to manage multiple priorities in a fast-paced environment while maintaining a high degree of accuracy.

This position offers an excellent opportunity to develop expertise in international trade documentation and the ATA Carnet system while gaining exposure to claims administration, customer service, and carnet issuance operations.

PRIMARY RESPONSIBILITIES

• Distribute and manage correspondence received through the Foreign National Guaranteeing Associations (FNGA) mailbox.
• Process incoming documentation received from U.S. Customs & Border Protection (CBP) ports and other stakeholders.
• Scan, distribute, and match Carnet vouchers and customs documentation received from CBP.
• Prepare various Carnet claim letters and supporting documentation for review by Carnet managers.
• Assist ATA Carnet Issuing Representatives with application processing, document preparation, data entry, record maintenance, and other activities related to the timely issuance of ATA Carnets.
• Support Carnet issuance, claims administration, reconciliations, and other ATA Carnet program functions as needed to ensure efficient operations and excellent customer service.
• Maintain accurate electronic and physical records of Carnet transactions, claims files, and supporting documentation.
• Assist with special projects, reporting requirements, and operational initiatives within the ATA Carnet Department.

QUALIFICATIONS/EXPERIENCE

• Bachelor’s degree preferred; Associate’s degree plus relevant experience or two years of equivalent professional experience in supply chains or logistics will be considered.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a detail-oriented environment.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities, including basic mathematical aptitude and attention to detail.
• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint; experience with data analysis, automation tools, or Python is a plus.
• Ability to work both independently and collaboratively as part of a team.
• Interest in international trade, customs procedures, logistics, or global business is a plus.

SALARY AND BENEFITS

Salary and title are commensurate with qualifications and experience. The salary range for this role is between $55,000 and $60,000. USCIB offers a highly competitive compensation package that includes medical, dental and vision insurance, a 401(k)-retirement company matching program, generous paid time off, and the ability to participate in pre-tax transportation, and flexible spending account programs.

USCIB currently requires in-office work Tuesday – Thursday, with WFH option on Mondays and Fridays.

Applications will be accepted until October 9, 2026.

Applicants must be U.S. citizens or lawful permanent residents (green card holders). USCIB is not able to sponsor employment visas for this position.

Note: Only shortlisted candidates will be contacted. Thank you for your understanding.