Astronomy Research Program Administrator

Phase2 Technology; Tucson (AZ); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Full benefits

Tuition reduction

Job summary

University of Arizona's Steward Observatory is hiring a Research Program Administrator to support day-to-day project management, compliance, and financial activities. The role collaborates with the Program Manager of Compliance and Contracts to ensure timely deliverables and adherence to sponsor guidelines.

Responsibilities include maintaining asset logs, processing subaward and vendor documents, monitoring invoices, and coordinating with internal offices and external partners to meet project

Qualifications

• Bachelor's degree or equivalent combination of education and experience with 1 year in funded project management or administrative operations.
• Strong attention to detail and ability to manage multiple deadlines.

Responsibilities

• Compliance & Program Administration: maintain compliance and asset logs, run monthly reports, manage records, and perform screenings.
• Financial & Procurement Support: monitor subaward and vendor payments, track purchases, and reconcile accounts.
• Reporting & Stakeholder Coordination: prepare monthly/quarterly reports and coordinate with subaward recipients and sponsors.
• Proposal & Deliverable Support: assist with data collection for research proposals and maintain logs.

Skills

Attention to detail

Organizational skills

Excellent communication skills

Ability to work independently

Microsoft Office proficiency

Smartsheet experience

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Smartsheet

Microsoft Project

Excel

Job description

University of Arizona's Steward Observatory is hiring a Research Program Administrator to support day-to-day project management, compliance, and financial activities. The role collaborates with the Program Manager of Compliance and Contracts to ensure timely deliverables and adherence to sponsor guidelines.

Responsibilities include maintaining asset logs, processing subaward and vendor documents, monitoring invoices, and coordinating with internal offices and external partners to meet project