Assurance Administrative Assistant

Eide Bailly LLP; Bellevue (WA); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision insurance

401(k) profit sharing

Life and disability insurance

Education assistance

Referral program

Job summary

Eide Bailly LLP is seeking an Assurance Administrative Assistant in Bellevue, WA. This in-office role supports Assurance and Tax teams with front-desk duties, document preparation, and calendar coordination.

The ideal candidate has Associate's degree, 2+ years of admin experience, and strong communication skills. Responsibilities include handling calls, mail, and visitor coordination, proofreading financial statements, preparing reports, and maintaining a polished office environment.

Qualifications

• Associate's degree required.
• 2+ years of administrative support experience.
• Thrives in a high-volume, fast-paced environment.
• Strong attention to detail and accuracy; high professional standards.

Responsibilities

• Serve as the first point of contact for clients, visitors, and callers.
• Answer and direct calls, assist walk-in guests, and organize mail.
• Maintain reception, conference rooms, and common areas for a professional environment.
• Schedule appointments and coordinate meetings and events.
• Provide admin support to partners, managers, and staff, with focus on Assurance and Tax as needed.
• Proofread and format financial statements; prepare reports and client documents.
• Ensure deadlines are met and collaborate with the team.
• Assist with safety compliance and office events.

Skills

Multitasking

Attention to detail

Verbal and written communication

Client confidentiality

Team collaboration

Overtime flexibility

Education

Associate's degree

Tools

Microsoft Excel

Microsoft Word

DocuSign

Adobe Acrobat

Microsoft Outlook/Teams

Job description

Location:

Bellevue, WA

Work Arrangement:

In-office

A Day in the Life:

• A typical day as a Assurance Administrative Assistant might include the following:
• Serve as the first point of contact for clients, visitors, and callers, creating a welcoming and professional experience.
• Answer and direct incoming calls, assist walk-in guests, and organize incoming mail as needed.
• Open and close the office during normal business hours and help maintain reception, conference rooms, break rooms, and common areas to ensure a polished and client-ready environment.
• Schedule appointments, reserve meeting rooms, and coordinate meetings through conference calls, video conferencing, and webcasts.
• Coordinate shipping, courier services, catering, office supplies, and vendor relationships.
• Coordinate maintenance and service of office equipment, including printers, copiers, and scanners.
• Provide administrative support to partners, managers, and staff across the office, with a primary focus on supporting Assurance and additional support for Tax as needed.
• Utilize software, AI tools and Firm systems to complete administrative and client-related projects.
• Proofreading and formatting of financial statements prior to processing.
• Prepare and assemble reports, company materials, and client documents, and process client audit confirmations.
• Assist with office-wide administrative needs, including mailings, form letters, distribution lists, copying, data updates, and other projects.
• Manage and prioritize incoming work in a deadline-driven environment to ensure projects are completed accurately and on time.
• Work collaboratively with the administrative team to balance workloads, provide office coverage, and ensure deadlines are met.
• Help foster a positive office culture by coordinating employee engagement activities, recognition efforts, and office events.
• Serve as the office Safety Officer, supporting compliance with safety policies and emergency preparedness requirements.
• Perform other administrative and office support duties as needed.

Who You Are:

• You have an Associate's degree and 2+ or more years of experience in administrative support.
• You thrive in a high-volume, fast-paced work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You are detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
• You are able to work overtime as needed.
• You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
• Experience in public accounting or finance administration is a plus. Familiar with financial statements is a plus.
• You are proficient in:
  • Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
  • Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
  • DocuSign: including creating, sending, and tracking documents for e-signature.
  • Adobe Acrobat: including creating, editing, and commenting on PDFs.
  • Microsoft Outlook and Teams.

• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

$25-$31/hr. Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Eide Bailly Advisory LLC is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

#LI-AH1