Asst Mgr Customer Service

WEB-TPA, Inc.; Irving (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

WEB-TPA, Inc. is seeking an Assistant Manager of Customer Service to lead a team responsible for handling day-to-day customer interactions and escalation issues. The role involves direct supervision, hiring, onboarding, and ensuring performance targets are met on calls.

The ideal candidate will have health insurance industry experience, strong communication skills, and proficiency with Microsoft Office. This on-site role requires coordinating with HR and internal teams to support service

Qualifications

• 2+ years in health insurance industry.
• 1+ years direct supervisory/management experience.
• Related Bachelor's degree or equivalent work experience.
• Excellent verbal and written communication skills are required.
• Proficient in Microsoft Office and business communication tools.

Responsibilities

• Directly manage a team of Client Resolution Specialists and/or Customer Service Representatives.
• Hire new employees with Talent Acquisition; conduct interviews and onboarding.
• Monitor call queues and ensure staffing meets performance guarantees.
• Coach staff and perform 1:1 meetings and performance appraisals.
• Handle escalated calls and assist during high volumes.
• Collaborate with HR on disciplinary actions when needed.
• Support timekeeping, OT requests, and PTO approvals.

Skills

Communication skills

Microsoft Office

Team leadership

Education

Bachelor's degree or related equivalent experience

Job description

Job Summary

The Assistant Manager of Customer Service is responsible for managing a team with routine and day-to-day responsibilities.

Location

Location: 6535 SH 161 Irving Texas 75063

Essential Functions:

• Directly manage a team of Client Resolution Specialists and/or Customer Service Representatives:
  • -Serve as SME and primary point of contact for all escalation issues
  • -Directly accountable for hiring new employees which includes partnering with Talent Acquisition team, conducting interviews, feedback and approvals. Manages Onboarding plan for new hires, coordinates with Talent Development training plans, check-ins and progress reports.
  • -Monitor and manage call queues; assess and assign day to day deliverables, make adjustments when necessary to ensure appropriate staffing in queues and that performance guarantees are being met
  • -Review call metrics and updates to team and individuals for errors and best practices. Partner with Internal Audit and Auditors in assessing metrics and areas of concern or improvement.
  • -Coaches employees on performance. Checks in with employees on a regular basis via 1:1 meetings. Makes recommendations to CSR’s and to Sr. Management for areas of opportunity. Conducts performance appraisals.
  • -Reward and recognize team members for successfully performing goals and objectives and fosters a team environment upholding company mission, vision, values.
  • -Partners with HR on issuing any disciplinary issues and terminations complying with established processes and procedures to ensure compliance and fairness.
  • -Serve as Time Keeper reviewing time cards. Submits requests for OT to Sr. Manager & Leadership for approval. Reviews and approves or denies PTO request based on needs of business.
  • -Manage and assist with dedicated email address boxes for clients
• Customer Service and Client Calls:
  • -Handle escalated calls from clients, members and providers. Ensure escalation calls are resolved in a timely manner.
  • -Assist by taking incoming calls as backup during high call volumes and in the absence of team members.
  • -Escalate calls to other departments when appropriate.
  • -Make call backs to customers as needed
• Complete special projects

Qualifications

• 2+ years related work experience in the health insurance industry
• 1+ years direct supervisory/management experience required
• Related Bachelor’s degree or additional related equivalent work experience
• Excellent verbal and written communication skills are required.
• Pleasant and professional phone voice.
• Ability to communicate to a variety of audiences to ensure a clear and concise message.
• Able to demonstrate proficiency in Microsoft Office

General Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

We are an Equal Employment Opportunity employer committed to cultivating a work experience where everyone feels like they belong and can perform at their best in pursuit of our mission. All qualified applicants will receive consideration for employment.