Asst, Executive

Baxter Healthcare; Batesville (IN); On-site; USD 60,000 - 83,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Job summary

Baxter Healthcare, Batesville, IN, seeks a Senior Executive Assistant to support the VP of Global CCS Operations and Head of Service for UCAN. The role spans global manufacturing, supply chain, and procurement, with site reach across US & Canada and international locations.

Ideal candidates bring 5+ years of VP-level admin support, strong communication, discretion, and proficiency in MS Office; willingness to travel up to 5% is expected.

Qualifications

• 5+ years of executive administrative support experience, including VP-level leaders.
• Experience within global manufacturing, operations, healthcare, or regulated environments preferred.
• Strong written and verbal communication with executive presence and discretion.

Responsibilities

• Provide high-level executive support to the VP, including complex calendar management across global time zones.
• Coordinate domestic and international travel, visas, logistics, budgets and reimbursements.
• Organize leadership meetings, off-sites, operating reviews and strategic planning sessions.
• Prepare executive presentations for business reviews, leadership forums and board discussions.
• Draft executive communications and liaise with senior leaders and stakeholders.
• Foster cross-functional collaboration across manufacturing, supply chain, procurement, quality, engineering, and commercial teams.
• Coordinate global leadership visits, audits, workshops, and change initiatives; manage dashboards and reports.
• Support enterprise initiatives and travel up to 5% travel commitment.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

Microsoft Office

Communication skills

Discretion

Project management

Education

Associate’s or Bachelor’s degree

Tools

Outlook

Teams

PowerPoint

Excel

Word

Job description

This is where your work makes a difference.

At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond.

Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results.

Here, you will find more than just a job—you will find purpose and pride.

You role:

The Senior Executive Assistant serves as a trusted business partner to the Vice President, Global CCS Operations and Head of Service, UCAN, providing high-level executive support across both global manufacturing, supply chain, and procurement, as well as a large US & Canada service network. This role supports strategic priorities and leadership activities spanning operations sites in across US & Canada, as well as Monterrey, Saalfeld, and Pluvigner.

The position requires exceptional organizational capability, executive presence, business acumen, discretion, and the ability to anticipate needs while operating effectively in a fast-paced, highly matrixed global environment.

The Senior Executive Assistant is expected to function as an extension of both leadership roles, helping drive efficiency, alignment, communication, and execution across the organizations. The role builds upon responsibilities commonly found in Baxter Executive Assistant positions, including executive support, leadership coordination, communications, presentations, travel management, and administration of confidential information.

What you'll be doing:

• Provide high-level executive administrative support to the VP, Global CCS Operations, including complex calendar management across global time zones.
• Coordinate domestic and international travel, including itineraries, visas, logistics, expense reporting, and departmental administrative budgets.
• Organize and support leadership meetings, off-sites, operating reviews, and strategic planning sessions, including agendas, materials, minutes, and action-item tracking.
• Prepare and coordinate executive-level presentations and materials for business reviews, talent reviews, Town Halls, leadership forums, earnings support, and Board-level discussions.
• Draft executive communications and serve as a key liaison with senior leaders, site leadership, customers, and internal and external stakeholders.
• Facilitate cross-functional communication and collaboration across manufacturing, supply chain, procurement, quality, engineering, and commercial teams.
• Coordinate global leadership and customer visits, audits, strategic workshops, employee engagement activities, and change management initiatives.
• Support enterprise initiatives and special projects, including operational excellence, digital transformation, talent processes, and business integration, while maintaining dashboards, reports, databases, and documentation.
• Must be willing to travel up to 5%.

What you'll bring:

• Associate’s or Bachelor’s degree preferred; equivalent relevant administrative experience will be considered.
• 5+ years of executive administrative support experience, including supporting Vice President-level leaders or senior executive teams.
• Experience within global manufacturing, operations, supply chain, healthcare, or other highly regulated environments preferred.
• Proven ability to support geographically dispersed leadership teams and operate effectively within a complex, matrixed global organization.
• Exceptional written and verbal communication skills, with strong executive presence, professionalism, and discretion when handling confidential information.
• Advanced proficiency in Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word.
• Exceptional organizational, project management, and event coordination skills, with the ability to independently manage multiple priorities and exercise sound judgment.
• Proactive, trusted business partner who anticipates executive needs, creates leadership capacity, builds strong cross-functional relationships, and demonstrates business acumen within manufacturing, supply chain, and operations.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $60,000.00-$82,500.00 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based upon location, skills and expertise, experience, and other relevant factors.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees.

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

1069 State Route 46 East|Batesville, IN 47006|United States of America