Asst, Executive

Zvh; Batesville (IN); Hybrid; USD 60,000 - 83,000; Full time

Benefits offered by this job

Healthcare benefits from day one

401(k) with company match

Employee stock purchase plan (ESPP)

Paid holidays and extensive paid time‑

Paid parental leave and generous PTO (

Job summary

Baxter is seeking a Senior Executive Assistant to partner with the VP, Global CCS Operations, delivering executive‑level support across a global network. The role spans manufacturing, supply chain, procurement, and operations, coordinating priorities, communications, meetings, and strategic initiatives.

The ideal candidate brings 5+ years of executive support, strong MS Office skills, discreet handling of confidential information, and proven ability to operate within a complex, matrixed

Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent experience considered.
• 5+ years of executive administrative support, including VP-level partners.
• Experience in global manufacturing/operations or healthcare is a plus.
• Proven ability to handle confidential information with discretion.
• Strong written and verbal communication and executive presence.

Responsibilities

• Provide high-level administrative support to the VP, Global CCS Operations across time zones.
• Coordinate domestic and international travel, visas, budgets, and expenses.
• Organize leadership meetings, reviews, agendas, minutes, and follow-ups.
• Prepare executive presentations and materials for business reviews and forums.
• Draft executive communications and liaise with senior leaders and stakeholders.
• Foster cross‑functional collaboration across manufacturing, supply chain, procurement, quality, engineering, and commercial teams.
• Support enterprise initiatives and maintain dashboards, reports, and documentation.

Skills

Executive support

Calendar management

Travel coordination

Executive communication

Cross-functional collaboration

Discretion & professionalism

Meeting facilitation

Documentation and reporting

Project coordination

Adaptability in matrixed environments

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Excel

Job description

This is where your work makes a difference. At Baxter, we believe every person—regardless of who they are or where they are from—deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job—you will find purpose and pride.

You role: The Senior Executive Assistant serves as a trusted business partner to the Vice President, Global CCS Operations, providing executive‑level administrative, organizational, and strategic support across a global operations network. This role supports manufacturing, supply chain, procurement, and operational leadership activities spanning multiple regions and sites, while ensuring seamless coordination of executive priorities, communications, meetings, and business initiatives. The ideal candidate demonstrates exceptional judgment, discretion, organizational agility, and the ability to proactively anticipate needs in a fast‑paced, highly matrixed global environment.

What you’ll be doing:

• Provide high-level executive administrative support to the VP, Global CCS Operations, including complex calendar management across global time zones.
• Coordinate domestic and international travel, including itineraries, visas, logistics, expense reporting, and departmental administrative budgets.
• Organize and support leadership meetings, off‑sites, operating reviews, and strategic planning sessions, including agendas, materials, minutes, and action-item tracking.
• Prepare and coordinate executive‑level presentations and materials for business reviews, talent reviews, Town Halls, leadership forums, earnings support, and Board‑level discussions.
• Draft executive communications and serve as a key liaison with senior leaders, site leadership, customers, and internal and external stakeholders.
• Facilitate cross‑functional communication and collaboration across manufacturing, supply chain, procurement, quality, engineering, and commercial teams.
• Coordinate global leadership and customer visits, audits, strategic workshops, employee engagement activities, and change management initiatives.
• Support enterprise initiatives and special projects, including operational excellence, digital transformation, talent processes, and business integration, while maintaining dashboards, reports, databases, and documentation.

What you’ll bring:

• Associate’s or Bachelor’s degree preferred; equivalent relevant administrative experience will be considered.
• 5+ years of executive administrative support experience, including supporting Vice President‑level leaders or senior executive teams.
• Experience within global manufacturing, operations, supply chain, healthcare, or other highly regulated environments preferred.
• Proven ability to support geographically dispersed leadership teams and operate effectively within a complex, matrixed global organization.
• Exceptional written and verbal communication skills, with strong executive presence, professionalism, and discretion when handling confidential information.
• Advanced proficiency in Microsoft Office, including Outlook, Teams, PowerPoint, Excel, and Word.
• Exceptional organizational, project management, and event coordination skills, with the ability to independently manage multiple priorities and exercise sound judgment.
• Proactive, trusted business partner who anticipates executive needs, creates leadership capacity, builds strong cross‑functional relationships, and demonstrates business acumen within manufacturing, supply chain, and operations.

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in‑person in support of our Mission.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $60,000.00-$82,500.00 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors.

Applicants must be authorized to work for any employer in the U.S.

We are unable to sponsor or take over sponsorship of an employment visa at this time.

US Benefits at Baxter (except for Puerto Rico) This is where your well‑being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles.

• Our health and well‑being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short‑term and long‑term disability, and business travel accident insurance.
• Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching.
• We also offer Flexible Spending Accounts, educational assistance programs, and time‑off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave.
• Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits.

Join us and enjoy the competitive compensation and benefits we offer to our employees.

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

No matter your role at Baxter, your talent, skills, and time has a direct impact on people's lives. Since 1931, we have been at the forefront of innovation by bringing smarter, more personalized care to patients around the world. Now, we're more determined than ever to make a lasting impact as we are redefining healthcare delivery across the care journey. Our Mission to Save and Sustain Lives motivates us as we create a culture in which each of us can succeed. This is where you belong.