Association Administrator & Events Planner

Fields Advisory Services; Boston (MA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Fields Advisory Services, LLC, an association management and events firm, seeks an Association Administrator & Events Planner. Hybrid role in Boston, MA or Washington, D.C., supporting Executive Directors and chapter leaders, managing member communications, and coordinating volunteer engagement.

Responsibilities include planning events, handling logistics, registrations, and vendor coordination, while maintaining records and assisting budgets.

Qualifications

• Excellent communication and customer service when interacting with members, sponsors, volunteers, and board leaders.
• Experience coordinating event logistics, timelines, vendors, and on-site execution.
• Strong administrative support including calendars, document management, databases, and chapter operations.
• Able to manage multiple projects and deadlines with strong organizational skills.
• Familiarity with association or CRM systems is beneficial.
• Experience with professional associations or real estate industry is a plus.

Responsibilities

• Support Executive Directors and chapter leaders with administrative tasks.
• Manage member communications and coordinate volunteer engagement activities.
• Organize and execute events of varying sizes, including logistics and registration.
• Coordinate vendor relationships and on-site event execution.
• Maintain records and assist budgeting and financial tracking related to events.
• Collaborate with chapter boards, sponsors, and volunteers to improve engagement and operations.

Skills

Communication

Customer Service

Event Planning

Administrative Assistance

Organization & Time Mgmt

Office Software

CRM/Associations Systems

Tools

CRM systems

Office software

Job description

Company Description Fields Advisory Services, LLC is an association management and event planning firm serving the real estate industry with outsourced Executive Director, Chapter Operations, and Event Planning services. The firm focuses on maximizing the value of engagement and volunteering in professional development associations, providing operational expertise, financial stewardship, member and volunteer engagement, sponsorship enhancement, and Board support. Fields Advisory excels at planning and managing events of all sizes to foster learning and networking for corporate real estate users, occupiers, advisory firms, and service providers. Founded by Karen Fields, the company is rooted in the power of volunteer engagement as a tool for skill building, revenue generation, and relationship development, and brings a focused perspective on the needs and interests of real estate professionals involved in local professional organizations.

Role Description

The Association Administrator & Events Planner is a full-time, hybrid role based in either Boston, MA or Washington D.C., with some flexibility to work from home. This role is responsible for supporting association operations, including administrative assistance to Executive Directors and Chapter leaders, managing member communications, and coordinating volunteer engagement activities. Day-to-day tasks include organizing and executing events of various sizes, handling event logistics, registration, and vendor coordination, and ensuring high-quality learning and networking experiences. The role also involves maintaining accurate records, assisting with budgeting and financial tracking related to events and chapter operations, and providing responsive customer service to members, sponsors, and stakeholders. The individual in this position will collaborate closely with chapter boards, sponsors, and volunteers to streamline processes, enhance engagement, and support strategic initiatives.

Qualifications

• Candidates should possess strong Communication and Customer Service skills, with the ability to interact professionally with members, sponsors, volunteers, and board leaders
• Candidates should possess Event Planning and Event Management skills, including experience coordinating logistics, timelines, vendors, and on-site execution
• Candidates should possess Administrative Assistance skills, including organizing calendars, managing documents, maintaining databases, and supporting chapter operations
• Strong organizational and time management skills, with the ability to manage multiple projects and deadlines
• Proficiency with common office software, online event platforms, and association or CRM systems is beneficial
• Experience working with professional associations or within the real estate or related industries is a plus