Associate Wealth Manager - Whitefish Bay

Annex Wealth Management; Whitefish Bay (WI); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company

Life and disability insurance

Paid time off (PTO)

Company events and gatherings

Summer hours

Job summary

Annex Wealth Management in Whitefish Bay is seeking an Associate Wealth Manager to support Wealth Managers and enhance the client experience. You will prepare client materials, attend meetings, and coordinate across departments to ensure accurate records.

This role emphasizes a client-first mindset, collaboration, and growth in advisory processes, with opportunities to develop toward a Wealth Manager position while maintaining strong compliance and service standards.

Qualifications

• Bachelor's degree in Finance, Business, Economics, or related field.
• Series 65 or equivalent within 6 months (Working towards CFP).

Responsibilities

• Accurate & Timely Client Meeting Preparation: Ensure all financial data, reports, and supporting materials are organized and prepared before scheduled client meetings.
• In-Meeting Support & Documentation: Attend client meetings alongside the Wealth Manager, capture accurate notes, and track follow-up tasks for implementation.
• Client Request Management: Respond to client inquiries and requests promptly while maintaining a high level of service and accuracy.
• Portfolio Review Support: Assist in ongoing portfolio reviews and strategy alignment to support long-term client goals.
• Cross-Functional Collaboration: Work alongside financial planning, investment, and tax teams to deliver integrated advisory services to clients.
• Compliance & Record Maintenance: Maintain accurate, up-to-date client files in accordance with regulatory standards and internal processes.
• Advisory Implementation Coordination: Facilitate the timely execution of financial recommendations and action items by coordinating with appropriate internal teams.
• Proactive Client Engagement: Conduct comprehensive meeting preparation, including pre-call planning and data management for financial planning input.
• Annex Event Engagement: Support Annex events annually through active attendance and participant follow-up.

Skills

Client-focused communication

Cross-functional collaboration

Organizational excellence

Technology proficiency

Education

Bachelor's degree in Finance/Business/Economics

Series 65 or equivalent (working towards CFP)

Tools

CRM platforms

Financial reporting software

Job description

Description

Path to Wealth Manager – Know the Difference Join Our Growing Team at our Whitefish Bay location!

About The Role

Unlock your future in wealth management: The Associate Wealth Manager role is your direct pipeline to potentially becoming a Wealth Manager at our firm! The purpose of the Associate Wealth Manager is to ensure seamless delivery of high-quality financial advisory services by supporting Wealth Managers and enhancing the overall client experience. This role is responsible for preparing client materials, attending meetings, coordinating across departments, and maintaining accurate records—all without any business development or sales responsibilities. The Associate Wealth Manager will embody professionalism, a client-first mindset, and strong collaboration skills to help execute strategic financial plans and maintain operational excellence. In this dynamic position, the Associate Wealth Manager will build foundational experience in advisory processes, client relationships, and operations—gaining valuable skills that support long-term professional growth.

Key Responsibilities

• Accurate & Timely Client Meeting Preparation: Ensure all financial data, reports, and supporting materials are organized and prepared before scheduled client meetings.
• In-Meeting Support & Documentation: Attend client meetings alongside the Wealth Manager, capture accurate notes, and track follow-up tasks for implementation.
• Client Request Management: Respond to client inquiries and requests promptly while maintaining a high level of service and accuracy.
• Portfolio Review Support: Assist in ongoing portfolio reviews and strategy alignment to support long-term client goals.
• Cross-Functional Collaboration: Work alongside financial planning, investment, and tax teams to deliver integrated advisory services to clients. Actively communicating with the Investment team to effectively manage financial accounts and meet client needs.
• Compliance & Record Maintenance: Maintain accurate, up-to-date client files in accordance with regulatory standards and internal processes.
• Advisory Implementation Coordination: Facilitate the timely execution of financial recommendations and action items by coordinating with appropriate internal teams.
• Proactive Client Engagement: Conduct comprehensive meeting preparation, including pre-call planning and data management for financial planning input. Execute post-meeting follow-ups both internally and with clients and conduct proactive client outreach.
• Annex Event Engagement: Support Annex events annually through active attendance and participant follow-up.

What You’ll Need to Succeed

• Education and Certifications: Bachelor’s degree in Finance, Business, Economics, or related field. Series 65 or equivalent within 6 mos. (Working towards CFP).
• Experience: 2+ years in financial services, wealth management, or client advisory support roles.
• Financial Planning & Investment Knowledge: Familiarity with financial planning strategies, portfolio management principles, and investment fundamentals.
• Client-Focused Communication: Excellent communication skills and a client-first mindset, especially in high-touch service environments.
• Organizational Excellence: Proven ability to manage multiple priorities and deliver timely, accurate results in a fast-paced advisory setting.
• Team-Based Collaboration: Comfortable working cross-functionally with internal experts to support client strategy and execution.
• Technology Proficiency: Skilled in CRM platforms, wealth management tools, and financial reporting software.

Comprehensive Benefits

We deeply value your leadership, talent, time, and commitment. In return, we offer a total rewards package designed to recognize and appreciate your contributions.

This Includes a Comprehensive Suite Of

• Benefits: Our benefits package includes medical, dental, and vision insurance, as well as a 401(k) plan to help you secure your financial future
• Life & Disability Insurance
• Paid Time Off (PTO)
• 401(k) Retirement Plan: Build your future with our 401(k) plan and employer contribution
• Company Events: We believe in celebrating wins and creating connections – whether it’s through get togethers, our Annual Picnic, or company milestones
• Opportunities for professional growth and development
• Summer hours

We are committed to providing an environment where you can thrive and achieve your full potential.

Equal Employment Opportunity: Annex Wealth Management is an equal opportunity employer. We are committed to providing a work environment free from discrimination and harassment. All employment decisions are based on qualifications, merit, and business needs. We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other protected status. We encourage applicants of all backgrounds to apply.