Associate Vice President, Epic Project Management

Adventist HealthCare; Gaithersburg (MD); On-site; USD 187,000 - 281,000; Full time

Benefits offered by this job

Free Employee parking

Health, dental, vision coverage

Retirement contribution/match

Tuition reimbursement

EAP support

Flexible spending accounts

Job summary

Adventist HealthCare seeks an experienced Associate Vice President of Epic Project Management to lead enterprise Epic implementation workstreams and drive successful go-live and stabilization across the system. You will coordinate cross-functional teams, manage risks, and align decisions with patient safety and operational readiness.

The role requires deep experience in healthcare IT project leadership, governance, and vendor coordination, with a focus on data strategies, testing, training, and

Qualifications

• Experience leading large, complex healthcare IT or EHR implementation projects.
• Strong governance, planning, risk management, issue resolution, escalation.
• Ability to coordinate cross-functional work across clinical operations, IT, and vendors.
• Working knowledge of interoperability, HL7/FHIR/API concepts, data testing and go-live.
• Excellent written and verbal communication, including executive reporting.
• Able to lead and coach managers and project teams with clear accountability.
• Manage multiple priorities while ensuring patient safety and operational readiness.
• Proficiency with MS Office and project tracking tools.

Responsibilities

• Provides overall leadership, governance, and project direction for Epic implementation workstreams.
• Identifies, escalates, and resolves project risks related to scope, staffing, and milestones.
• Leads resource planning, staffing strategy, budgets, and financial risk monitoring.
• Establishes and maintains project communication plans and leadership updates.
• Collaborates across the system with leadership, IT, revenue cycle and clinical reps.
• Develops the Epic implementation team and coaches project managers.
• Maintains knowledge of Epic practices, interface concepts, and data conversion processes.
• Supports transition to long-term support with documentation and knowledge transfer.

Skills

Epic project leadership

Governance

Risk management

Cross-functional coordination

Executive communication

Coaching and mentoring

Staffing and budget planning

Project management tools

Healthcare IT knowledge

Leadership at scale

Education

Bachelor’s degree in a relevant field

Master’s degree preferred

Tools

Epic

Microsoft Office Suite

Job description

Support Center

_ _

Adventist HealthCare seeks to hire an experienced Associate Vice President of Epic Project Management who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing.

The AVP, Project Director provides enterprise project leadership for Epic implementation workstreams. This role coordinates Epic project teams, operational stakeholders, third-party system administrators, vendors, and technical resources to ensure scope, staffing, timelines, risks, testing, cutover, go-live, and stabilization activities are planned and executed effectively. The Project Director serves as a primary escalation point for cross-functional dependencies and ensures project decisions align with organizational goals, patient safety, operational readiness, and long-term support needs.

As an Associate Vice President of Epic Project Management, you will:

• Provides overall leadership, governance, and project direction for Epic implementation workstreams, data strategies, testing, training, cutover planning, go-live support, and post-live stabilization.
• Identifies, escalates, and resolves project risks related to scope, staffing capacity, role clarity, project milestones, technical dependencies, vendor deliverables, legacy system knowledge, and competing organizational priorities.
• Leads resource planning and staffing strategy, ensuring managers and analysts have appropriate allocation, training, role expectations, and support to meet Epic project responsibilities. Manage project budgets and expenditures, identifying any financial risks.
• Establishes and maintains project communication plans, status reporting, decision logs, issue-management processes, change-control pathways, and leadership updates for AHC/entity leaders and key stakeholders.
• Collaborates across the system with stakeholders including leadership, IT, revenue cycle and clinical representatives to support change management strategies and drive stakeholder engagement.
• Develops the Epic implementation team. Leads and coaches project managers and direct reports.
• Maintains knowledge of Epic implementation practices, healthcare technology trends, interface/API integration concepts, legacy data conversion processes, and project management methods relevant to assigned responsibilities.
• Supports transition to long-term support by confirming documentation, knowledge transfer, stabilization plans, and ownership.

Qualifications include:

• Demonstrated experience leading large, complex healthcare information technology or electronic health record implementation projects.
• Strong project governance, planning, risk management, issue resolution, escalation, and decision-facilitation skills.
• Ability to coordinate cross-functional work across clinical operations, information technology, application teams, technical teams, vendors, third-party system administrators, legal, contracting, procurement, and executive stakeholders.
• Working knowledge of healthcare interoperability, interface engines, HL7/FHIR/API concepts, data extraction/transformation, testing, cutover, go-live, stabilization, and long-term support considerations.
• Effective written and verbal communication skills, including executive-level communication, meeting facilitation, status reporting, and documentation of decisions, dependencies, and risks.
• Ability to develop, lead, and coach managers and project teams while setting clear role expectations and accountability for deliverables.
• Ability to manage multiple priorities, competing deadlines, high-risk workstreams, and changing project needs while maintaining focus on patient safety, quality, and operational readiness.
• Knowledge of and ability to use Microsoft Office Suite and project management tools, including word processing, presentation, spreadsheet, email, scheduling, and project tracking applications.
• Bachelor’s degree from an accredited college or university in a relevant field such as health care administration, information technology, business administration, clinical informatics, project management, or a related discipline. • Master’s degree preferred.
• Over eight years of progressively responsible experience in healthcare information technology, electronic health record implementation, clinical/business operations, project management, systems integration, or related experience is required. Epic implementation experience is preferred.
• Minimum five years of supervisory, management, or large-scale project leadership experience is required.
• Project Management Professional preferred
• Lean Six Sigma Green Belt preferred
• Epic certification, proficiency, or implementation experience preferred
• Experience coordinating vendor deliverables, third-party system dependencies, interface/API integrations, legacy data conversion or archival activities, and go-live/stabilization support is preferred.

Work Schedule:

Monday - Friday

Pay Range:

$187,186.20 - $280,779.29

If the salary range is listed as $0 or if the position is Per Diem (with a fixed rate), salary discussions will take place during the screening process.

Under the Fair Labor Standards Act (FLSA), this position is classified as:

United States of America (Exempt)

At Adventist HealthCare our job is to care for you.

We do this by offering:

• Work life balance through nonrotating shifts
• Recognition and rewards for professional expertise
• Free Employee parking
• Medical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hire
• Employer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)
• Paid Time Off
• Employer retirement contribution and match after 1-year of eligible employment with a 3-year vesting period
• Voluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insurance
• Subsidized childcare at participating childcare centers
• Tuition Reimbursement
• Employee Assistance Program (EAP) support

As a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.

If you want to make a difference in someone’s life every day, consider a position with a team of professionals who are doing just that, making a difference.

COVID-19 Vaccination

Adventist HealthCare strongly recommends all applicants to be fully vaccinated for COVID-19 before commencing employment. Applicants may be required to furnish proof of vaccination.

Tobacco and Drug Statement

Tobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use.

While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act. As a result, medical marijuana use will not be accepted as a valid explanation for a positive drug test result.

Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine) and marijuana. Those testing positive are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing. ("Nicotine products" include, but are not limited to: cigarettes, cigars, pipes, chewing tobacco, e-cigarettes, vaping products, hookah, and nicotine replacement products (e.g., nicotine gum, nicotine patches, nicotine lozenges, etc.).

Equal Employment Opportunity
Adventist HealthCare is an Equal Opportunity/Affirmative Action Employer. We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture. Our goal is to have a welcoming, equitable, and safe place to work and grow for all employees, no matter their background. AHC does not discriminate in employment opportunities or practices on the basis of race, ethnicity, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, pregnancy and related medical conditions, protected veteran status, or any other characteristic protected by law.

Adventist HealthCare will make reasonable accommodations for applicants with disabilities, in accordance with applicable law. Adventist HealthCare is a religious organization as defined under applicable law; however, it will endeavor to provide reasonable accommodations for applicants’ religious beliefs.

Applicants who wish to request accommodations for disabilities or religious belief should contact the Support Center HR Office.