Associate Specialist Subcontracts Administrator

KBR Careers; Chantilly (VA); Hybrid; USD 67,000 - 93,000; Full time

Job summary

KBR’s National Security Solutions team seeks an Associate Specialist Subcontracts Administrator in a hybrid Virginia role. You will handle procurement and subcontracting activities, from RFPs to close-out, aligning with CPSR compliance and government regulations.

Your work supports national security initiatives, requiring attention to policy interpretation, supplier coordination, and cross-functional collaboration with internal teams.

Qualifications

• 2+ years of relevant experience in purchasing/subcontracts
• BS/BA in Business Administration, Business Management, Contract Administration, Supply Chain Management or Business Law
• Ability to interpret policies and government regulations in day-to-day activities
• Experience with FAR, DFARS, Agency regulations, ITAR, etc.

Responsibilities

• Review Government solicitations
• Prepare and issue RFPs to subcontractor teammates
• Issue data calls to subcontractor teammates for information to support proposal efforts
• Prepare OCI packages for subcontractor teammates
• Review and negotiate subcontractor pricing
• Prepare government proposal submission instructions for subcontractor teammates
• Negotiate Non-Disclosure Agreements and Teaming Agreements
• Perform comprehensive price analysis
• Negotiate Subcontract Agreements and terms & conditions
• Prepare all required documentation to include in subcontract file for CPSR compliance
• Issue procurement actions (POs, subcontracts, modifications)
• Monitor POs/subcontracts within purchasing system
• Identify and mitigate contract risks
• Close-out subcontracts and purchase orders according to procedures

Skills

Reasoning skills

Effective communication

Interpersonal skills

Team player

Education

B.S./B.A. in Business Administration, Business Management, Contract Administration, Supply Chain Management or Business Law

Tools

Deltek Costpoint

Deltek Timekeeping

Microsoft Office

Job description

Associate Specialist Subcontracts Administrator

Belong. Connect. Grow. with KBR!

KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security.

Why Join Us?

• Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions.
• Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace.
• Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense.

KBR’s National Security Solution (NSS) Procurement & Supply Chain function seeks a Associate Specialist Subcontracts Admin to provide a full range of procurement and administration activities associated with subcontracting work. Qualifies suppliers, issues requests for proposals, maintains subcontract files in accordance with established procedures. Oversees and performs the full range of procurement and administration activities associated with subcontracting work on a project. Under general supervision and occasional direct supervision, perform assignments requiring experience and knowledge of standard concepts within their field. Displays core job competencies by analyzing possible solutions using standard procedures while developing advanced skills. Skills required for this job are typically acquired through the completion of an undergraduate degree.

Key Responsibilities

• Review of Government solicitations
• Prepare and Issue RFPs to Subcontractor teammates
• Issue data calls our Subcontractor teammates for any information that may be required to support proposal efforts.
• Prepare OCI packages for our Subcontractor teammates
• Review and negotiate Subcontractor pricing
• Prepare Govt. proposal submission instructions for Subcontractor teammates
• Negotiating Non-Disclosure Agreements and Teaming Agreements
• Perform comprehensive price analysis
• Negotiation of Subcontract Agreements, to include the negotiation of Terms & Conditions
• Preparation of all required documentation to include in Subcontract file to ensure CPSR compliance.
• Issuance of a variety of procurement actions (Purchase Orders, Subcontracts, Modifications, etc.)
• Monitoring of Purchase Orders/Subcontracts within purchasing system
• Identify and mitigate contract risks
• Close-out Subcontracts and Purchase Orders in accordance with procedures

Work Environment

• Location: Hybrid
• Travel Requirements: Minimal 0-20%
• Working Hours: Standard

Required Qualifications

• Security Clearance Requirement: Clearance Eligibility. If needed, ability to obtain TS/SCI security clearance. Polygraph may be required.
• 2 + years of relevant experience in purchasing /subcontracts
• B.S. / B.A. Majors: Business Administration, Business Management, Contract Administration, Supply Chain Management or Business Law
• Should possess sound reasoning skills and the ability to interpret policies and government regulations in day-to-day activities
• Effective communication and coordination with internal stakeholders as well as Suppliers
• Experience working with FAR, DFARS, Agency regulations, ITAR, etc.
• Team Player with excellent interpersonal skills
• Proficient in Microsoft Suite (Excel, Word, PowerPoint, or Project)

Desired Qualifications

• Organized and systematic approach to task management that enables timely closure of actions
• Ability to work independently
• Experience with Deltek Costpoint
• Experience with Deltek Timekeeping
• Moderate to expert excel skills

Basic Compensation

$67,000.00 - 93,000.00.

This range is for the Virginia area only

The offered rate will be based on the selected candidate’s knowledge, skills, abilities and/or experience and in consideration of internal parity.

Additional Compensation

KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.

Ready to Make a Difference?

If you’re excited about making a significant impact in the field of space defense and working on projects that matter, we encourage you to apply and join our team at KBR. Let's shape the future together.

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

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