Associate Specialist Subcontracts Administrator

KBR, Inc; Chantilly (VA); Hybrid; USD 67,000 - 93,000; Full time

Benefits offered by this job

401K with company match

Medical, dental, vision insurance

Paid time off

Flexible work schedule

Job summary

KBR, Inc is seeking an Associate Specialist Subcontracts Administrator to join the National Security Solutions team in the Chantilly, VA area. The role focuses on procuring and administering subcontracting work, including RFPs, data calls, pricing negotiations, and CPSR-compliant documentation.

Qualified candidates will have 2+ years of experience in purchasing/subcontracts, a bachelor’s degree, and the ability to obtain needed security clearances (TS/SCI may be required).

Qualifications

• Security clearance eligibility; TS/SCI possible; polygraph may be required.
• Ability to interpret policies and government regulations in daily activities.
• Experience working with FAR, DFARS, agency regulations, ITAR, etc.
• Team player with excellent interpersonal skills.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Project)

Responsibilities

• Review Government solicitations.
• Prepare and issue RFPs to subcontractor teammates.
• Request information from subcontractor teammates to support proposals.
• Prepare OCI packages for subcontractor teammates.
• Review and negotiate subcontractor pricing.
• Prepare government proposal submission instructions for subcontractor teammates.
• Negotiate NDAs and Teaming Agreements.
• Perform price analysis.
• Negotiate Subcontract Agreements Terms & Conditions.
• Prepare documentation for subcontract files to ensure CPSR compliance.
• Issue procurement actions (POs, Subcontracts, Modifications).
• Monitor POs/Subcontracts in purchasing system.
• Identify and mitigate contract risks.
• Close-out subcontracts and POs per procedures.

Skills

Security clearance readiness

Analytical reasoning

Communication

Interpersonal skills

Microsoft Office

Education

BS/BA in Business

Tools

Deltek Costpoint

Deltek Timekeeping

Job description

Title: Associate Specialist Subcontracts Administrator Belong. Connect. Grow. with KBR! KBR’s National Security Solutions team provides high-end engineering and advanced technology solutions to our customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security. Why Join Us? Innovative Projects: KBR’s work is at the forefront of engineering, logistics, operations, science, program management, mission IT and cybersecurity solutions. Collaborative Environment: Be part of a dynamic team that thrives on collaboration and innovation, fostering a supportive and intellectually stimulating workplace. Impactful Work: Your contributions will be pivotal in designing and optimizing defense systems that ensure national security and shape the future of space defense. KBR’s National Security Solution (NSS) Procurement & Supply Chain function seeks a Associate Specialist Subcontracts Admin to provide a full range of procurement and administration activities associated with subcontracting work. Qualifies suppliers, issues requests for proposals, maintains subcontract files in accordance with established procedures. Oversees and performs the full range of procurement and administration activities associated with subcontracting work on a project. Under general supervision and occasional direct supervision, perform assignments requiring experience and knowledge of standard concepts within their field. Displays core job competencies by analyzing possible solutions using standard procedures while developing advanced skills. Skills required for this job are typically acquired through the completion of an undergraduate degree.

Key Responsibilities

• Review of Government solicitations
• Prepare and Issue RFPs to Subcontractor teammates
• Issue data calls our Subcontractor teammates for any information that may be required to support proposal efforts.
• Prepare OCI packages for our Subcontractor teammates
• Review and negotiate Subcontractor pricing
• Prepare Govt. proposal submission instructions for Subcontractor teammates
• Negotiating Non-Disclosure Agreements and Teaming Agreements
• Perform comprehensive price analysis
• Negotiation of Subcontract Agreements, to include the negotiation of Terms & Conditions
• Preparation of all required documentation to include in Subcontract file to ensure CPSR compliance.
• Issuance of a variety of procurement actions (Purchase Orders, Subcontracts, Modifications, etc.)
• Monitoring of Purchase Orders/Subcontracts within purchasing system
• Identify and mitigate contract risks
• Close-out Subcontracts and Purchase Orders in accordance with procedures

Work Environment

Location: Hybrid Travel Requirements: Minimal 0-20% Working Hours: Standard

Required Qualifications

• Security Clearance Requirement: Clearance Eligibility. If needed, ability to obtain TS/SCI security clearance. Polygraph may be required.
• 2 + years of relevant experience in purchasing /subcontracts B.S. / B.A. Majors: Business Administration, Business Management, Contract Administration, Supply Chain Management or Business Law
• Should possess sound reasoning skills and the ability to interpret policies and government regulations in day-to-day activities
• Effective communication and coordination with internal stakeholders as well as Suppliers Experience working with FAR, DFARS, Agency regulations, ITAR, etc.
• Team Player with excellent interpersonal skills
• Proficient in Microsoft Suite (Excel, Word, PowerPoint, or Project)

Desired Qualifications

• Organized and systematic approach to task management that enables timely closure of actions
• Ability to work independently
• Experience with Deltek Costpoint
• Experience with Deltek TimekeepingModerate to expert excel skills
• Basic Compensation: $67,000.00 - 93,000.00. This range is for the Virginia area only The offered rate will be based on the selected candidate’s knowledge, skills, abilities and/or experience and in consideration of internal parity.
• Additional Compensation: KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.

KBR Benefits

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together.

Equal Opportunity Employer Statement

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

ONE KBR Values

We Value Our People – We create diverse, inclusive environments in which each person can feel safe, respected and valued, and where everyone has opportunities to grow and reach their full potential. We Deliver – We are uncompromising in our commitment to deliver innovative, high-quality, technology-led solutions for our customers and exceptional, sustainable value for all our stakeholders. We Are People of Integrity – We value honesty, trust, courage, fairness, prudence and tenacity. We believe doing what’s right for the planet, the communities where we work, and our people is good for business. We Empower – We empower our people with a shared purpose, the right tools and the supportive culture they need to be proactive decision-makers, to be adaptive to change, and to succeed. We Are a Team of Teams – We have a will to succeed, but we value the achievements of our team of teams over individual accomplishments. Our collective focus makes us a better, stronger, more effective company. We have also embedded environmental, social and governance (ESG) principles in every business operation and corporate function. Not only are we committed to operating safely, sustainably and equitably, but we are also committed to using our capabilities and expertise to help our customers accomplish their sustainability goals. Worldwide, KBR employs a diverse workforce approximately 29,000 people strong, with customers in more than 80 countries and operations in 40 countries. At KBR, We Deliver.