Associate Specialist - Race Fuels

Energy Transfer; Pennsylvania; On-site; USD 65,000 - 90,000; Full time

Job summary

Sunoco LP's Race Fuels division seeks an Associate Specialist to support business, logistics, and financial processes across the Race Fuels line. This role acts as a bridge between operations and commercial activities, ensuring smooth order processing, accurate accounting, and timely logistics coordination to enable growth in motorsports and distribution.

The candidate will handle invoicing, credits, SAP-based activities, inquiries via the 1-800-RACE-GAS channel, and cross-functional projects

Qualifications

• Bachelor's degree or equivalent work experience.
• 0-2 years of relevant experience.
• Strong problem-solving, analytical, and organizational skills.
• Advanced Excel, Right-Angle, and SAP proficiency.
• Familiarity with Salesforce and Sunoco’s internal ERP/business software.
• Ability to manage multiple priorities under tight timelines.
• Proven initiative, accountability, and ability to work cross-functionally.

Responsibilities

• Process and track distributor orders, coordinate with blend plant for production and shipment scheduling.
• Manage invoicing, fuel credits, and sponsored racer and engine builder program credits.
• Support customer and vendor onboarding, billing, and maintenance in SAP and related systems.
• Handle inbound inquiries through the 1-800-RACE-GAS hotline and website contact channels.
• Assist with marketing and technical team projects, ensuring alignment with brand objectives.
• Complete EOY quality reporting functions for compliance.
• Manage rail shipments and invoices.
• File BOLs and maintain shipping records and correspondence for freight logistics partners.

Skills

Problem-solving

Analytical

Organizational skills

Verbal communication

Written communication

Advanced Excel

SAP proficiency

Salesforce familiarity

ERP familiarity

Multi-tasking

Initiative

Education

Bachelor's degree or equivalent

Tools

Right-Angle

SAP

Salesforce

Job description

Sunoco LP is a major energy infrastructure and fuel distribution partnership operating across the U.S., Puerto Rico, Europe, and Mexico. Its core assets include ~9,500 miles of pipeline and 100+ terminals, which enable broad-scale fuel distribution to over 10,000 outlets — including convenience stores, independent dealers, and commercial customers. The company’s strength lies in combining midstream infrastructure with distribution capabilities to deliver efficiency and reliability across the energy value chain.

Sunoco Race Fuels is recognized as the leading racing fuel brand in the United States, fueling NASCAR and many premier motorsports series globally. It is regarded as the first dedicated racing fuel company in the U.S. and has built a legacy on technical innovation, product quality, and performance-driven partnerships. The division’s ongoing focus is to evolve technologically while supporting customers across professional and grassroots motorsport programs.

Position: Associate Specialist, Race Fuels

Location: Newtown Square, PA
Reports to: Sr. Manager, Race Fuels Strategy & Operations
Team: Small, high-performing Race Fuels sales and operations team

Role Summary

The Associate Specialist will play a central role in supporting business, logistics, and financial processes across the Race Fuels division. This position serves as an operational and commercial bridge, ensuring smooth order processing, accurate accounting support, and timely logistics coordination while enabling strategic growth initiatives in motorsports and distribution.

Key Responsibilities

Commercial & Operational Support

• Process and track distributor orders, coordinate with blend plant for production and shipment scheduling.
• Manage invoicing, fuel credits, and sponsored racer and engine builder program credits.
• Support customer and vendor onboarding, billing, and maintenance in SAP and related systems.
• Handle inbound inquiries through the 1-800-RACE-GAS hotline and website contact channels.
• Assist with marketing and technical team projects, ensuring alignment with brand objectives.
• Complete EOY quality reporting functions for compliance
• Manage rail shipments and invoices
• File BOLs and maintain shipping records and correspondence for freight logistics partners

Financial & Analytical Functions

• Execute month-end close tasks and prepare volume/financial reports.
• Research cost efficiencies in logistics, materials, and packaging.
• Develop Excel-based dashboards, pivot tables, and digital tools to visualize sales and market data.
• Collaborate on projects improving data accuracy, reporting efficiency, and customer visibility.

Required Skills and Competencies

• Bachelor's degree or equivalent work experience and 0-2 years of relevant experience
• Strong problem-solving, analytical, and organizational skills.
• Excellent verbal and written communication; professional presence on calls and in emails.
• Advanced Excel, Right-Angle, and SAP proficiency required.
• Familiarity with Salesforce and Sunoco’s internal ERP/business software.
• Ability to manage multiple priorities under tight timelines.
• Proven initiative, accountability, and ability to work both independently and cross-functionally.

Working Conditions

• Predominantly office-based, with occasional overnight travel or visits to industrial facilities.
• May require PPE during on-site visits to blending or logistics operations.
• Typical work posture involves remaining stationary for up to 50% of work hours.

Ideal Candidate Profile

This role suits a commercially minded operations professional with strong technical fluency in fuel or chemical logistics, a finance-oriented skill set, and a passion for motorsports or performance-driven industries. Candidates should thrive in fast-paced, entrepreneurial environments where precision, initiative, and cross-departmental communication are key.

An equal opportunity employer/disability/vet

Sunoco is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law.

The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.

DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.