Associate Site Contract Specialist/Site Contract Specialist

ThermoFisher Scientific; Greenville (NC); On-site; USD 70,000 - 100,000; Full time

Job summary

Thermo Fisher Scientific is seeking an Associate Site Contract Specialist to support preparation, negotiation, and finalization of contracts with investigative sites. You will liaise with internal teams to ensure alignment between contract activities and site start-up timelines.

The role involves drafting and negotiating amendments and budgets, ensuring adherence to approved parameters and client expectations, and maintaining rigorous tracking and reporting to support site activations.

Qualifications

• Bachelor's degree or equivalent and relevant formal academic / vocational qualification.
• 0-2 years of related experience or comparable background in contract administration.

Responsibilities

• Drafts, reviews, negotiates and finalizes amendments and budgets with study sites.
• Negotiates within approved parameters for investigator grants and contractual terms.
• Ensures compliance with negotiation parameters and client expectations.
• Ensures compliance of budgetary guidance, templates and process.
• Coordinates with internal departments to align site startup activities with contracts and timelines.
• Strives for target cycle times for site activations.
• Escalates out-of-parameter issues per guidelines.
• Performs tracking and reporting, supporting other specialists.

Skills

Effective communication

Attention to detail

Analytical thinking

Team communication

Time management

Organizational skills

Customer focus

Problem solving

Independent worker

Collaborative

English communication

Education

Bachelor's degree or equivalent

Relevant formal qualification

Job description

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Join Us as an Associate Site Contract Specialist/Site Contract Specialist – Make an Impact at the Forefront of Innovation

We have successfully supported the top 50 pharmaceutical companies and more than 750 biotechs, spanning 2,700 clinical trials across 100+ countries in the last 5 years.

As part of our global team, you’ll have the opportunity to assist in the preparation, negotiation, and finalization of contracts with investigative sites. As an Associate Site Contract Specialist, you'll liaise and establish effective relationships with internal functional teams.

What You’ll Do:

• Drafts, reviews, negotiates and finalizes amendments and budgets with study sites in accordance with local/accepted process.
• Negotiates within approved parameters both investigator grant budget negotiation parameters, contractual terms and conditions in accordance with contractual considerations, client contractual considerations, established process with clients and follows established escalation routes.
• Ensures compliance to established negotiation parameters, authority approval, contractual process and client expectations.
• Ensures compliance of budgetary guidance, templates and process.
• Coordinates with internal functional departments to ensure various site startup activities are aligned with contractual activities and mutually agreed upon timelines; ensures alignment of contract negotiation process for sites and study are properly aligned to the critical path for site activation.
• Achieves target cycle times for site activations.
• Ensures guidelines and processes are followed for efficient escalation of out of parameter issues, as applicable.
• Completes tracking and reporting as required and assists all other specialists with tracking and reporting as required

Education and Experience Requirements:

• Bachelor's degree or equivalent and relevant formal academic / vocational qualification
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 0-2 years).

In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills and Abilities:

• Basic understanding of clinical trial agreements
• Basic ability to apply basic principles of investigator grant negotiation
• General understanding of business and financial principles that related to service agreements
• Effective communication skills (verbal & written) in English and local language
• Strong attention to detail
• Excellent analytical and decision based thinking
• Able to work independently or in a team environment
• Good organizational and time management skills
• Working knowledge of PPD SOP & WPDs
• Able to organize competing priorities logically and review outstanding contractual risk and issues
• Able to effectively use automated systems and computerized applications
• Ability to demonstrate a customer focused style of communication, problem solving and collaboration

Working Conditions and Environment:

• Ability to work in an upright and /or stationary position for 6-8 hours per day.
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Frequent mobility required.
• Occasional crouching, stooping, with frequent bending and twisting of upper body and neck.
• Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs.
• Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
• Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
• Frequently interacts with others to obtain or relate information to diverse groups.
• Performs a wide range of variable tasks as dictated by variable demands and changing conditionswith little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.
• Regular and consistent attendance.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.