Associate Service Manager

711 MS Smith Barney, LLC; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Morgan Stanley is seeking an Associate Service Manager to partner with the Service Manager, driving operational support across the Market. You will oversee service transactions, audits, and documentation while coaching the Service Associates and aligning with firm policies.

Responsibilities include training, process improvements, and collaboration with branches, regions, and the Home Office to ensure consistent, compliant operations and strong client service across the platform.

Qualifications

• Education or equivalent required; college degree preferred.
• Active Series 7 (GS), Series 9/10, Series 66/63/65 where applicable.
• Minimum 2 years in financial services; 5+ years preferred.

Responsibilities

• Lead the Branch in executing strategic priorities with focus on compliance and quality.
• Oversee approvals, money movement, documentation, and audit readiness.
• Coordinate training for new Service Associates and partner with Sales, Risk and Home Office teams.
• Identify process improvements to boost productivity and efficiency.

Skills

Supervisory decision making

Communication skills

Attention to detail

Time management

Stakeholder management

Education

High School Diploma/Equivalency

College degree preferred

Series licenses (7/9/10/66/63/65)

Tools

MS Office Suite

Trading systems

Job description

The Associate Service Manager will partner with the Service Manager to help perform operational support and oversight on behalf of the Market as well as general management support functions and special projects. Operational support functions include, but are not limited to, money movement, trade support, operational approvals, and audit prep. The Associate Service Manager must have the ability to resolve problems using all available resources and escape matters as necessary.

DUTIES and RESPONSIBILITIES

LEADERSHIP

• Lead the Branch in executing the organization’s strategic priorities by influencing and coaching behavioral change with a focus on consistency, quality, and compliance with Firm policies and procedures.
• Identify Firm services and solutions that support clients’ needs including secure, digital offerings like Morgan Stanley Online, Digital Vault and Morgan Stanley Mobile including remote deposit capture features.
• Facilitate training as the Learning Partner for new hire Service Associates.
• Maintain strong relationships with key partners within the Branch, Market, Region and Home Office including participation in team meetings, regional and national calls.
• Promote a branch culture that is consistent with the Firm’s core values, including championing diversity and inclusion.
• Organize and lead meetings with Service Associate Team (SA) to advise of upcoming enhancements, policy changes, and/or holding trainings on Morgan Stanley systems, procedures, enhancements.
• Ongoing training of the Service Associates (SA) by responding to daily inquiries regarding systems, procedures and policies, performing on the spot coaching sessions when issues arise and/or items come up for review that were incorrectly processed, and holding one on one sessions as needed.

OPERATIONAL SUPPORT AND OVERSIGHT

• Oversee service transaction approvals and processes (e.g., trade error supervision, money movement, document handling, cashiering, trading and account maintenance) and ensuring reporting, logs and files are maintained and actioned appropriately.
• Oversee document handling by conducting quality assurance reviews on execution within operations area as well as the entire branch.
• Lead select operational remediation’s within the team and ensure corrective action is taken before deadlines.
• Facilitate resolution of client inquiries/requests.
• In collaboration with Service Manager (SM) ensure compliance with Firm policies and procedures by overseeing the execution of regular self-audit testing.
• Proactive with managing Audit Readiness Program in partnership with MBSO, ME, BSOs and SAs to ensure all operational responsibilities are processed consistently across the Market and accordingly to MS policies and procedures.
• Participate in national calls to learn about new platform changes, policy and procedure updates, share best practices and learn about other timely updates.
• Identify and implement process improvements to ensure teams are maximizing productivity and driving efficiencies.
• Assist with processing of trade adjustments and responding to operational alerts.
• Execute actionable items upon review of delegated reports and requests to meet service level expectations in a timely manner.
• Remedy and/or escalation service breaks to management team.

OTHER

• Assist with special projects (e.g., recruit onboarding support, digital engagement initiatives)
• Serve as a resource to Sales, Service, Risk and Home Office partners on behalf of Service Managers.

EDUCATION, EXPERIENCE, KNOWLEDGE, and SKILLS

Education and/or Experience High School Diploma/Equivalency College degree preferred Active Series 7 (GS), Series 9 and Series 10 (SU), and Series 66 (AG/RA) or Series 63 (AG) and Series 65 (RA) At least 2 years of industry experience required (5 years industry experience recommended) Demonstrated strong performance in current role for the prior 2 years, if applicable

Knowledge/Skills

• Supervisory situational decision making skills mandatory
• Effective written and verbal communication skills
• Strong attention to detail
• Ability to prioritize and resolve complex needs and escape as necessary
• Ability to identify issues and trends in order to anticipate change and provide comprehensive solutions and remedies
• Evidence of strong leadership and talent development capabilities
• Exceptional organizational and time management skills
• Exceptional conflict resolution skills
• Ability to manage relationships, motivate and lead groups of people at various levels throughout the Market
• Knowledge of Firm’s Risk & Compliance policies
• Ability to think strategically

Reports to: Service Manager (SM)

WHAT YOU CAN EXPECT FROM MORGAN STANLEY

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries.

At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.

Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents. Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences. For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.

At Morgan Stanley, we advise, originate, trade, manage and distribute capital for people, governments and institutions, always with a standard of excellence and guided by our core values. Morgan Stanley is dedicated to providing first-class service to our clients, in a way that reflects our commitment to creating a more sustainable future and fostering stronger communities around the world. In each line of business, we strive to demonstrate our belief in the power of transformative thinking, innovative strategies and leading-edge solutions—and in the ability of capital to work for the benefit of all society.