Associate, Regulatory Operations

Publicis Groupe; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 26,000 - 34,000; Full time

Benefits offered by this job

Medical coverage

Dental

Vision

Disability insurance

401K

Parental leave

Tuition reimbursement

Flexible time off

Job summary

Digitas Health in Philadelphia is hiring an Associate, Regulatory Operations to support the preparation of promotional submission materials for pharmaceutical clients' MLR review. You will assemble submission packages, balance multiple tasks, and maintain the departmental archive with precision.

The role requires a bachelor's degree and proficiency in Adobe Acrobat and Microsoft Office, along with strong communication and organizational skills to meet tight deadlines and client standards.

Qualifications

• Bachelor's degree required.
• Proficiency with Adobe Acrobat and MS Office.
• Strong written and verbal communication with keen attention to detail.
• Excellent organizational abilities.

Responsibilities

• Assemble submission packages by taking screenshots and annotating references.
• Ensure components conform to client and Digitas Health guidelines.
• Balance multiple assignments and communicate status clearly.
• Maintain the departmental archive.

Skills

Excellent communication

Top notch organizational skills

Attention to detail

Education

Bachelor's degree

Tools

Adobe Acrobat

Microsoft Office Suite

Adobe InDesign

Adobe Photoshop

Job description

Company description

Digitas Health is the modern creative agency that takes on the biggest moments in healthcare, raises the standard of creative, and connects people, partners, and ideas to create work that earns its place in culture. Purpose-built for today's complex and evolving landscape, we partner with some of the world's largest healthcare brands to do big things by moving faster, connecting deeper, and unlocking new possibilities at the intersection of creativity, data, technology, and empathy. Guided by our purpose, Connected for Good, and fueled by a vibrant, magnetic culture- we deliver meaningful work that drives relevance, changes behavior, and creates lasting impact, always grounded in humanity, not just technology. As part of Publicis Health and Publicis Groupe, we bring together entrepreneurial energy with the scale, stability, and depth of one of the world's leading communications networks.

At Digitas Health, what sets us apart isn't just who we work with, it’s how we work and how it feels to be here. Our culture attracts curious, driven people who want to make a difference and be part of something bigger. Our teams are intentionally crafted across disciplines, perspectives, and experience levels, bringing strategy, creativity, data, and technology together from the start. We believe the best ideas come from curiosity, collaboration, and healthy debate and we expect people here to be thoughtful, engaged, and eager to shape what's next. If you're energized by complexity, motivated by impact, and excited to help redefine how healthcare connects with people, we'd love to meet you!

Overview

The Associate, Regulatory Operations works closely with the internal Regulatory team to assist in the preparation of promotional materials for submission to our pharmaceutical clients’ Medical, Legal, Regulatory (MLR) review. The Associate is responsible for using client-specific submission tools and software in order to create components of the submission package while ensuring adherence to client specific standards and requirements, as well as internal guidelines. Additionally, the Associate is responsible for facilitating communication among team members about the status of projects currently underway, as well as assisting in accurately maintaining the departmental archive.

Responsibilities

• Assemble submission packages through taking screenshots, annotating pertinent information, and attaching references and other ancillary documentation.
• Ensure components conform to both client and Digitas Health guidelines and requirements.
• Comfortably balance multiple assignments simultaneously.
• Directly communicate in a clear and concise manner with internal stakeholders.
• Assist in maintaining departmental archive.

Qualifications

Required

• Minimum of a bachelor's degree
• Technical competency in Adobe Acrobat and the Microsoft Office Suite
• Excellent communication skills and diligent attention to detail
• Top notch organizational skills

Preferred

• Related internship, co-op, or professional experience
• Experience in the preparation of complex submission deliverables under tight deadline constraints
• Clear, concise technical writing ability
• Working knowledge of Adobe InDesign and Photoshop

Desirable

• Experience in Pharmaceutical Industry, Healthcare, or similar environment
• Agency and/or project management experience
• Experience working on cross-functional teams

Note: This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Performs other duties (or functions) as assigned.

Additional information

Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

• Medical coverage
• Dental
• Vision
• Disability
• 401K
• Parental and family care leave
• Family forming assistance
• Tuition reimbursement
• Flexible time off

If you require accommodation or assistance with the application or onboarding process specifically, please contact [e-mail].

All your information will be kept confidential according to EEO guidelines.

Compensation Range: USD $19.37 - USD $25.69/Hourly. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 10/19/2026.