Associate Registrar

Bob Jones University; Greenville (SC); On-site; USD 52,000 - 72,000; Full time

Job summary

Bob Jones University seeks an Associate Registrar to work with the Registrar, Admission, Deans, and First-Year Experience to process transfer work for undergraduates and graduates, ensuring compliance with institutional standards and supporting student success.

The role handles transcripts, pre-approval forms, and assists with various Registrar’s Office tasks, while leading special projects and leveraging technologies to improve office operations.

Qualifications

• Must have a Master’s degree and 1–2 years related experience.
• Experience with FERPA and student records management.
• Commitment to Bob Jones University creed and biblical standards.

Responsibilities

• Process transfer work for undergraduate and graduate applicants.
• Verify transcripts and degree conferred records.
• Coordinate transcripts and transfer requests with Admissions and Registrar.
• Lead or participate in special projects related to student records and scheduling.

Skills

Detail-oriented

Interpersonal skills

Excellent communication

Education

Master's Degree

Job description

POSITION SUMMARY:

The Associate Registrar works closely with the Registrar, Admission, Academic Deans, and First-Year Experience to process transfer work for new, current, and returning undergraduate students, as well as graduate applicants, while supporting student academic success and retention. This role participates in process change initiatives and serves as functional lead in special projects ensuring compliance with institutional standards.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Supports the academic policies of the university and implementation of policies approved by the Provost Cabinet and/or Curriculum Committee.
• Processes major changes and/or checksheet adjustments
• Serves as the transfer clerk for the Registrar’s Office.
• Serves as the graduate program clerk for the Registrar’s Office.
• Verifies official and unofficial transcripts
• Verifies graduate student records for degree conferral.
• Coordinates transcripts for prospective and returning undergraduate students with Admission
• Coordinates transcript evaluation request between Admission and the Registrar
• Coordinates transfer work requests/pre-approval forms
• Assist the registrar’s office with various tasks (i.e., orders, budget, assessment, commencement, registration, etc.).
• Advises students, parents, faculty and staff about academic policies and procedures in accordance with the Family Educational Rights and Privacy Act (FERPA).
• Leads or participates in special projects related to student records, registration systems, class scheduling, degree completion, and process improvements by implementing or leveraging innovative technologies and systems to enhance office operations and student services.
• Addresses and resolves complex or escalated issues related to student records, class scheduling, registration, or degree completion.
• Resolves problems and enhances various processes, projects, procedures, etc. by employing critical thinking skills and creativity.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Detail-oriented and highly skilled at managing multiple tasks efficiently, ensuring accuracy and productivity
• Strong interpersonal skills with the ability to build meaningful connections and collaborate effectively.
• Exceptional written and verbal communication abilities, complemented by a proven capacity to deliver clear and engaging oral and written communications.
• Master's Degree
• 1-2 years related experience.

An applicant must be a born-again Christian who has a personal relationship with Jesus Christ. Each applicant must agree with and affirm the Bob Jones University creed, mission (see https://www.bju.edu/about/creed-mission.php) and core biblical doctrines regarding areas such as the Bible, the triune God, man and salvation, etc. Employees are expected to maintain a conservative lifestyle and support Bob Jones University’s positions on issues such as beverage alcohol and addictive substances, creation, marriage and human sexuality and the sanctity of life, etc., (https://www.bju.edu/about/positions.php). Employees are to be active members of a local Bible believing church which holds orthodox theology. Applicants must be committed to providing students an excellent, world-class education from a biblical worldview.

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