Associate Registrar

Cornell College; City of Mount Vernon (NY); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

HSA & FSA accounts

Retirement plan

Tuition remission and exchange for EMP

Life insurance

Disability insurance

Travel insurance

Vacation accrual and paid holidays

Job summary

Cornell College invites applications for an associate registrar who will guide students, faculty, and staff through registration and degree audits, and maintain the Academic Catalogue. The role supports transfer credit processing and graduation logistics.

The position also oversees the Stellic degree audit system, coordinates with the Registrar’s Office, and works with athletics on eligibility and GPAs, while supervising student workers.

Qualifications

• Bachelor’s degree or equivalent combination of education and work experience required.
• Experience in higher education preferred.
• Ability to communicate effectively and interact professionally in person and on the telephone.

Responsibilities

• Maintain and update the Academic Catalogue; assign course numbers.
• Update major/minor checklists across locations.
• Answer questions and interpret regulations for students and staff.
• Manage classroom assignments and room attributes.
• Contribute to Stellic audits and degree audits.
• Coordinate evaluation of transfer credits from other institutions.
• Serve on Commencement committee and track graduation progress.
• Supervise 3–5 student workers.
• DSO for international student advising in SEVIS.
• Maintain Registrar’s office website.
• Liaise with Athletic department on eligibility and GPAs.

Skills

Communication skills

Customer-service orientation

Confidentiality

Multi-tasking

Professional interaction

Education

Bachelor’s degree or equivalent

Experience in higher education

Tools

MS Office

PowerCampus

cms

Stellic

Job description

Cornell College invites applications for an associate registrar. The associate registrar is responsible for working with faculty, staff, and students to guide them through the registration process, maintain and update the Academic Catalog, and work with students on degree audits and Commencement responsibilities. The position serves as a source of information and answers questions for all constituents on academic policies and procedures as well as degree and major requirements.

Duties/Responsibilities

Work with the Registrar and academic departments to maintain and update the Academic Catalogue. Is responsible for assigning course numbers to new courses and updating major/minor checklists in multiple locations.

• Serve students and faculty by answering questions, explaining regulations and procedures, interpreting the Catalogue, and providing necessary resources.

Assign classrooms each block and make adjustments as needed. Maintain system of keeping track of classrooms and their attributes.

Serve as a member of the Academic Programs committee and is responsible for making changes to academic programs in the Catalogue, PowerCampus, and Stellic degree audit software.

Assist with maintenance of student records and major declarations, and assist in the coordination of the registration process.

Guide students and faculty through the transfer of credit process, and track and record transfer courses on students’ records. Work with the Registrar to evaluate transfer courses from other institutions on an ongoing basis.

Is the primary contact for degree audits, and is responsible for the logistics of degree completion and communicating with seniors about degree audits and progress.

Works with non-graduates on completing degree requirements after Commencement.

Represents the Registrar’s Office on the campus Commencement committee and is responsible for maintaining an ongoing list of graduating seniors, monitoring degree progress, and working with the Office of Marketing and Communication to develop the Commencement program.

Work with the Athletic department to determine athletic eligibility and calculate team GPAs as needed for athletic awards.

With the Assistant Registrar, maintain the web site for the Registrar’s office.

Supervise 3-5 student workers

Serve as customer service front line staff member as needed.

Is the primary contact for use of the Stellic degree audit software and serves as the campus contact for the Stellic team. Makes updates to Stellic audits, is responsible for creating instructions and instructional videos, and assists students and advisors in effectively using the software.

Work with faculty to track and record adjunct courses and topics course offerings

Serve as a Designated School Official (DSO) to support international student advising on immigrations matters within Student and Exchange Visitor Information System (SEVIS)

• Other duties as assigned.

About Cornell College

Cornell College is a selective liberal arts college distinguished by our Ingenuity curriculum that builds on the strengths of our One Course At A Time schedule. This combination encourages the qualities of being thoughtful, original, and inventive, using the strengths of a liberal arts education to apply ideas to solve problems and meet challenges through hands-on experience in learning. Academic immersion, Division III NCAA athletic teams, and unparalleled flexibility attract an ambitious student body from across the U.S. and worldwide. We are located in Mount Vernon, Iowa, an urban fringe community located in the heart of the ICR Iowa region.

Qualifications and Education Requirements

Bachelor’s degree or equivalent combination of education and work experience required. Experience in higher education preferred.

Preferred Skills

Knowledge of general office procedures and the ability to use office equipment such as copiers, calculators, and computer software including MS Office applications. Ability to learn new software such as cms, PowerCampus, and other tools as needed. Ability to communicate effectively and interact professionally in a variety of situations in person and on the telephone. Ability to multi-task and work in a fast-paced environment with multipleinterruptions. Commitment to maintaining confidentiality. Demonstrated customer-service orientation. Fine finger movement is required for typing, word processing and filing, as well as reaching and grasping.

Working Conditions
Work is performed primarily while seated in an office environment with some walking from building to building for various meetings. Cornell College complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Cornell employees enjoy a fantastic benefits package that includes health, dental, vision, HSA & FSA accounts, a TIAA 403(b) retirement account, and tuition remission and exchange for employees and dependents. The college also offers life insurance, disability insurance, travel insurance, and accident insurance. And, all full-time staff begin with a 4-week vacation accrual along with 14.5 paid holidays per year. The hiring pay range for the position is $48,000 - $55,000.

Cornell is an equal opportunity employer and encourages applications from underrepresented groups. Cornell complies with Iowa's Smoke-free Air Act. Cornell utilizes E-Verify and requires the satisfactory completion of a background check.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.